Administrative Support Clerk

1 week ago

Edmonton, Canada City of Edmonton Full time

**Job Number**:49330**

As an Admin Support Clerk, you will be responsible for entering payroll information, supporting the Notification Order process and providing administrative support as required for the Waste Services Branch business operations.

Your success will be measured by your ability to complete orders on time and ensure employees are paid accurately, along with correct data entry.

What will you be doing?
- Input payroll data into PeopleSoft system and ensure every employee gets the correct payroll payment each pay period
- Make any changes to employee hours as requested by their supervisors, ex
- Bank Used time, modified duty, medical, vacation, etc.
- Resolve payroll discrepancies with employees, their supervisors, and occasionally with the payroll team in Employee Services
- Reconcile any differences between employee gang sheets and payroll data in the system including employment status, time entries, pay rate, weekend premiums, shift differentials, override rate, time codes each pay period
- Update spreadsheets for various areas in Waste Collection Service for tracking of daily tonnages, KPI’s, overtime, and overweight loads
- Create notification orders, update information provided by inspectors, contractors, the Customer Support Team or Waste Supervisors and distribute the created notification orders
- Track and monitor notification orders for completion, closing and distributing to Waste Inspectors
- Receive notification orders from supervisors and contractors for processing and/or distribution
- Create new sites, update billing changes and enter information into Active List, Database and CIS systems
- Schedule and organize meetings - prepare the boardroom, take minutes, and create agendas
- Ensure document management, retention, disposition and distribution, adhering to FOIP requirements

**Qualifications**:

- Two (2) years progressively responsible related administrative experience, preferably in payroll administration and procedures

**Skills Required for Success**:

- Experience compiling statistics, preparing reports, and taking and preparing minutes
- Knowledge of payroll practices and procedures and related collective agreements
- Alignment to our Art of Inclusion: Our Diversity and Inclusion Framework
- Alignment to our Cultural Commitments
- Alignment to our Leadership Competencies
- Applicants may be tested

**Assets**:

- Knowledge of the Waste Services programs and services related to collection activities
- Experience working with PeopleSoft, SWCOLL, RECOLL and Geoware experience

**Conditions of Employment**:

- Hire is dependent on Police Information Check including Vulnerable Sector satisfactory to the City of Edmonton
- **Hours of Work**: 33.75 hours weekly; Monday - Friday
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

**_ Up to 1 Temporary full-time position up to 11 months_**

**Salary**: $23.664 - $29.385 (Hourly); $41,690.050 - 51,769.020 (Annually)

**Talent Acquisition Consultant**: NC/RA

**Classification Title**: Word Data Processing Clerk II

**Posting Date**: Apr 5, 2024

**Closing Date**: Apr 12, 2024 11:59:00 PM (MDT)

**Number of Openings (up to)**: 1 - Temporary Full-time

**Union**: CSU 52

**Department**: Waste Services

**Work Location(s)**: Kennedale, 12802 - 58 St Edmonton T5A 4L3

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