School Office Secretary

4 weeks ago

North York, Canada La Citadelle International Academy of Arts & Science Full time

**School Office Secretary Job Ad**

La Citadelle International Academy of Arts & Science is currently in search of a committed and enthusiastic Office Secretary to become integral parts of an exceptional team of educators and administrators. This presents an extraordinary opportunity to play a pivotal role in fostering the academic achievements of our remarkable students, coinciding with the growth of a nurturing school community and the commemoration of our institution's 25th anniversary during the upcoming 2024-2025 academic year.

**Who are we?**

La Citadelle International Academy of Arts & Science stands as a prestigious institution renowned for its commitment to excellence in instruction and education. Rooted in the foundational principles of Canadian bilingualism, holistic education and mastery learning, our school has been shaping young minds since its establishment in 2000.

At La Citadelle, we offer an advanced academic curriculum delivered by specialized educators alongside a diverse array of co-curricular activities. Catering to an exceptional cohort of students ranging from Prep K (2.5 years old) to Grade 12, we nurture individuals who not only excel academically but also uphold character values, personal growth, and social responsibility as integral aspects of their character.

Central to our success are our esteemed team of educators and support staff, who serve as the cornerstone of our institution. By fostering a collaborative environment and equipping them with the necessary resources and support, we ensure that La Citadelle International Academy of Arts & Sciences serves as a nurturing workplace where educators from all backgrounds can inspire students and serve as role models for generations to come.

**Who are we looking for?**
- Office Secretary
- Full-time

**Location**:
36 Scarsdale Road North York, ON

**Qualifications and Requirements**
- Proven admin assistant experience preferably in schools or within the industry of Education.
- Excellent customer service skills
- Ability to work with students from different backgrounds and nationalities
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication in English
- Knowledge of French is an asset
- Great people skills
- Strong organizational and planning skills
- Proficiency in MS Office

**Responsibilities**
- Answer and direct phone calls
- Manage the school principal’s calendar, organize and schedule meetings
- Maintain contact lists
- Produce and distribute correspondence memos, letters, and forms
- Assist in the preparation of regularly scheduled reports
- Set up and maintain effective filing systems.
- Order office supplies
- Provide general support to staff and visitors
- Provide reception, telephone, and school liaison information services.
- Write and edit documents in English
- Take minutes at the administrative staff meetings.
- Assist in the production and distribution of communications to parents and staff
- Coordinate field trips for students.
- Finalize attendance/volunteer checklists and schedule, and prepare confidential folder
- Distribute class lists and process timetables.
- Implement First aid Procedures, maintain First Aid Binder and update Epi-pens. /Inhalants/Medications List and Table of expiry dates.
- Assist in Coordination of school events and activities
- Process incoming and outgoing mail.
- Monitor inventories, and order supplies.

**What the School offers**

Working at La Citadelle International Academy of Arts & Science, you will be provided with
- A competitive employment package along with great benefits
- A great opportunity to engage in and explore extensive professional development opportunities.
- A stimulating work environment and the opportunity to grow professionally.
- The opportunity to work with colleagues from a variety of academic, intellectual, and cultural backgrounds.
- The opportunity to support the education of students from diverse backgrounds who are intellectually curious and seek a challenging and nurturing environment.

At La Citadelle, we value individuals who are dedicated to fostering a supportive and enriching learning environment for our students.

**How to Apply?**
- Updated Resume or C.V.
- At least two professional references with contact information

Accommodations are available for applicants with disabilities throughout the recruitment process.

Pay: $36,000.00-$40,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site childcare
- On-site gym
- On-site parking
- Paid time off
- Vision care
- Wellness program

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2024-09-02

  • 0.6 Temporary Secretary Parry Sound Schools

    2 weeks ago

    north york, Canada Near North District School Board Full time

    CUPE (Office, Clerical & Technical) The Near North District School Board requires a 0.6 Temporary School Secretary Effective Immediately Location: Parry Sound Intermediate & High Schools The successful candidate will support school administration in duties associated with the day-to-day opera

  • 0.5 Temporary Secretary Chippewa Secondary Schools

    2 weeks ago

    north york, Canada Near North District School Board Full time

    CUPE (Office, Clerical & Technical) The Near North District School Board requires a 0.5 Temporary School Secretary Effective Immediately to June 27, 2024 or the earlier the return of the employee Location: Chippewa Intermediate and High Schools The successful candidate will support school adm

  • Casual School Secretary

    1 week ago

    North Battleford, Canada Living Sky School Division No. 202 Full time

    Living Sky School Division is a great place to work and committed to achieving and maintaining a fair and representative workforce. Applications are now being accepted for the following: Casual -School Secretary Living Sky School Division's 27 schools are located in 18 communities. Our schools include PreK-12, elementary, high schools, and alternate schools...

  • Office Secretary

    2 months ago

    North York, Canada Moe Car Detailing Full time

    We are looking for an office secretary helping us with the following responsibilities, Full time, permanent office secretary - answering calls, taking messages and handling correspondence - maintaining diaries and arranging appointments - typing, preparing and collating reports - prioritizing work load and assisting the staff on how to manage customers. -...

  • 0.75 Permanent Secretary Sunset Park Public School

    2 weeks ago

    north york, Canada Near North District School Board Full time

    CUPE (Office, Clerical & Technical) The Near North District School Board requires a 0.75 Permanent School Secretary Effective Immediately Location: Sunset Park Public School The successful candidate will support school administration in duties associated with the day-to-day operation of an el

  • Temporary Plar Central School Secretary

    2 months ago

    North Bay, Canada Near North District School Board Full time

    **The Near North School Board is Hiring!** **0.5 Temporary PLAR Central Secretary (CUPE-Office Clerical & Technical)** **Effective Immediately to June 28, 2024** **Location**: Laurentian Learning Centre **Qualifications**: - Minimum Grade 12 education - 1-3 years secretarial experience in a school environment - Knowledge and experience with Secondary...

  • Company Secretary

    2 weeks ago

    North York, Canada Bayview School of Ballet Full time

    Position: Professional Dance School Secretary and Online Dance Program Instructor We're seeking a proficient Dance School Secretary with a talent for not only managing student enrollment, accounts, and administrative tasks but also teaching the effective use of any online dance program. **Requirements**: - Proven experience in administrative roles within...

  • Casual School Secretary- Division Wide

    4 weeks ago

    North Battleford, Canada Living Sky School Division No. 202 Full time

    Living Sky School Division is a great place to work and committed to achieving and maintaining a fair and representative workforce. Applications are now being accepted for the following:Casual -School Secretary Living Sky School Division's 27 schools are located in 18 communities. Our schools include PreK-12, elementary, high schools, and alternate schools...

  • Casual School Secretary- Division Wide

    2 weeks ago

    North Battleford, Canada Living Sky School Division No. 202 Full time

    Living Sky School Division is a great place to work and committed to achieving and maintaining a fair and representative workforce. Applications are now being accepted for the following:Casual -School Secretary Living Sky School Division's 27 schools are located in 18 communities. Our schools include PreK-12, elementary, high schools, and alternate schools...

  • Casual School Secretary- Division Wide

    1 week ago

    North Battleford, Canada Living Sky School Division No. 202 Full time

    Living Sky School Division is a great place to work and committed to achieving and maintaining a fair and representative workforce. Applications are now being accepted for the following:Casual -School Secretary Living Sky School Division's 27 schools are located in 18 communities. Our schools include PreK-12, elementary, high schools, and alternate schools...

  • Casual School Secretary- Division Wide

    4 weeks ago

    North Battleford, SK, S0M, Lloydminster region, Canada Living Sky School Division No. 202 Full time

    Living Sky School Division is a great place to work and committed to achieving and maintaining a fair and representative workforce. Applications are now being accepted for the following:Casual -School Secretary Living Sky School Division's 27 schools are located in 18 communities. Our schools include PreK-12, elementary, high schools, and alternate...

  • Casual School Secretary- Division Wide

    2 weeks ago

    North Battleford, Saskatchewan, S0M, Lloydminster region, Canada Living Sky School Division No. 202 Full time

    Living Sky School Division is a great place to work and committed to achieving and maintaining a fair and representative workforce. Applications are now being accepted for the following:Casual -School Secretary Living Sky School Division's 27 schools are located in 18 communities. Our schools include PreK-12, elementary, high schools, and alternate...

  • Real Estate Deal Secretary

    2 months ago

    North York, Canada Luxury Real Estate Office Full time

    We are looking for a talented and experienced full-time Deal Secretary/Administrator to join our team. **Job Types**: Full-time, Permanent Pay: $50,000.00-$60,000.00 per year Schedule: - 8 hour shift - Monday to Friday **Experience**: - Real Estate Deal Secretary: 2 years (required) Work Location: In person

  • Casual School Secretary- Division Wide

    1 week ago

    North Battleford, Canada Living Sky School Division No. 202 Full time

    Living Sky School Division is a great place to work and committed to achieving and maintaining a fair and representative workforce. Applications are now being accepted for the following:Casual -School Secretary Living Sky School Division's 27 schools are located in 18 communities. Our schools inclu

  • Casual Secretary

    2 weeks ago

    north york, Canada Near North District School Board Full time

    The Near North District School Board is Hiring! Casual Secretary - All Regions Effective Immediately Location: All Regions *Please indicate your preferred Region on your Cover Letter* North Region - North Bay and Surrounding Areas East Region - Sundridge, South River and Surrounding Areas West

  • Executive Secretary

    1 month ago

    North York, Canada MasterAire Full time

    **About us** MasterAire is a small business in Markham, ON. We are professional, agile and fast-paced. Our work environment includes: - Modern office setting - Safe work environment Executive personal secretary needed for a senior executive of a multinational company. Excellent salary and benefits. **Salary**: From $21.00 per hour **Benefits**: -...

  • Executive Assistant

    2 months ago

    North Vancouver, Canada North Vancouver School District #44 Full time

    **Executive Assistant - Secretary Treasurer** **Core Function** The Executive Assistant to the Secretary-Treasurer provides support to the Secretary-Treasurer by efficiently and effectively handling administrative duties and responsibilities of the Office of the Secretary-Treasurer and the Board of Education in all matters pertaining to the Board’s...

  • Secretary/office Manager

    2 months ago

    North York, Canada Stan Seidenfeld Professional Corporation Full time

    Stan Seidenfeld Professional Corporation is a boutique, full-service, public accounting firm based in Toronto, Canada. In addition to our accounting and tax services, we also provide a wide range of advisory services to our corporate and individual clients. We support our clients through every step of their business cycle. Our clients are in many different...

  • Casual Secretary

    1 week ago

    North Bay, Canada Near North District School Board Full time

    The Near North District School Board is Hiring!Casual Secretary - All Regions Effective ImmediatelyLocation: All Regions *Please indicate your preferred Region on your Cover Letter* North Region - North Bay and Surrounding AreasEast Region - Sundridge, South River and Surrounding AreasWest Region - Parry Sound and Surrounding Areas The successful candidate...

  • Secretary to The Office of Graduate Studies and

    1 day ago

    North Bay, Canada Nipissing University Full time

    **Nipissing University** **JOB DESCRIPTION** **JOB TITLE**: Secretary to the Office of Graduate Studies and Research **DEPARTMENT**: Dean, Graduate Studies and Research **CLASSIFICATION**:Secretary D **WAGE GRADE**: WG 50 **EMPLOYMENT DEFINITION (STATUS)**: Full-time Support Staff **SUPERVISOR**: Manager, Research and Innovation **SUMMARY OF...