Administrative Assistant, Chronic Pain Service

3 weeks ago

Guelph, Canada Homewood Health Centre Inc. Full time

Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.

As an Administrative Assistant for our Chronic Pain Service & Interventional Psychiatry Team (IPS) you will be an integral part of a collaborative team focused on delivering seamless services and programs to our clients, patients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes, get ready to love it here

**What you’ll be doing**:

- Coordinate and track referrals, workflow, schedules, projects, incoming and outgoing mail
- Compose correspondence for management team and provide administrative support to special projects and presentations
- Coordinate completion of the Recreation and Fitness/Integrated Health Clinic manual, assist with revisions and maintain Rec Centre shared directory
- Meeting management including booking meeting rooms, sending out agendas, coordinating catering, transcribing minutes, circulating and maintaining official
- Maintain online practice management schedule for Integrated Health Clinic, including registering new clients, booking/cancelling appointments, setting reminder calls/messages and liaising with other clinical programs at HHC
- Welcome, receive and direct clients/visitors and promote an inclusive and accessible environment
- Manage allied health clinic flow and organization including assistance with the management of health records
- Collect, verify and submit extended healthcare claims for allied health through various sources
- Create invoices and collect payment for services from clients, families and insurance providers
- Complete monthly billing for Finance and support payment process for allied health
- Assist with entering IPS clients into the Touchpoint measurement-based care database (Ketamine and ECT)
- Ensure privacy and confidentiality are kept at all times following PHIPA rules and regulations
- Design promotional materials for programs within the service (i.e. clinic guidelines, brochures, forms)
- Participate in quality improvement activities

**What we’re looking for**:

- 2 years’ experience providing administrative support to management
- Experience with patient appointment scheduling and knowledge of “Jane” practice management software
- Proficiency with submitting extended healthcare claims for allied health through various web-based portals such as TELUS Health Portal, providerConnect and Medavie Blue Cross
- Exceptional organizational and time management skills
- Excellent judgment, problem resolution and decision-making skills
- Ability to work independently with mínimal supervision
- Strong attention to detail and able to multitask in an environment with quickly changing priorities
- Understanding and expertise in maintaining the privacy, confidentiality and security of information
- Proficiency with handling inquiries and requests from the public with diplomacy, courtesy and a pleasant demeanor
- Ability to work well with all levels of management, staff, patients and external sources
- Proficiency with Word, Excel, PowerPoint, Adobe Acrobat Writer
- Excellent oral and written communication skills with ability to clearly articulate information

**Why work with us**

Homewood Health is Canada’s largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration and innovation. Our people make a difference

Join us at Homewood Health and be part of a diverse team helping Canadians live healthier, more productive and fulfilling lives.

  • Administrative Assistant, Chronic Pain Service

    3 weeks ago

    Guelph, ON, Canada Homewood Health Full time

    Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning. As an Administrative Assistant for our Chronic Pain Service & Interventional Psychiatry Team (IPS) you will be an...

  • Administrative Assistant, Chronic Pain Service

    3 weeks ago

    Guelph, Canada Homewood Health Full time

    Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.As an Administrative Assistant for our Chronic Pain Service & Interventional Psychiatry Team (IPS) you will be an...

  • Administrative Assistant

    3 weeks ago

    Guelph, Ontario, Canada Homewood Health Full time

    Administrative Assistant OpportunityMake a meaningful contribution to a dynamic mental health organization and centre of excellence in people-centered care. Collaborate with a supportive team of professionals who are passionate about improving lives and championing quality and continuous learning.Key Responsibilities:Coordinate and track referrals, workflow,...

  • Holistic Pain Management Specialist

    1 week ago

    Guelph, Ontario, Canada Homewood Health Full time

    Homewood Health is a leading provider of medically focused, evidence-based treatment for mental health and addiction disorders in Canada. Our organizational culture values service excellence, integrity, collaboration, and innovation.We are seeking an experienced Holistic Pain Management Specialist to join our team. This is a contract role that offers a...

  • Clinical Therapist

    2 weeks ago

    Guelph, Ontario, Canada Homewood Health Full time

    Company Overview:Homewood Health is a leading provider of mental health and addiction services in Canada. We are committed to delivering exceptional care and promoting a culture of compassion, understanding, and empathy.Salary:$80-$110 per hour (dependent on experience)Job Description:We are seeking a Registered Massage Therapist to join our team at Homewood...

  • Massage Therapist

    4 weeks ago

    Guelph, Ontario, Canada Homewood Health Full time

    Job SummaryWe are seeking a skilled Registered Massage Therapist to join our team at Homewood Health. As a Registered Massage Therapist, you will be an integral part of our interdisciplinary team, working with patients to provide seamless services and programs.Key ResponsibilitiesConduct assessments of patients' physical conditions, needs, and preferences to...

  • Established Massage Therapist

    1 week ago

    Guelph, Ontario, Canada Homewood Health Full time

    Job SummaryWe are seeking an experienced Registered Massage Therapist to join our team at Homewood Health, a leading provider of mental health services in Canada.About UsAs one of the largest and most respected mental health service providers in Canada, Homewood Health is committed to delivering exceptional care to individuals affected by mental health and...

  • Holistic Massage Therapist Opportunity

    1 week ago

    Guelph, Ontario, Canada Homewood Health Full time

    About Homewood HealthAs Canada's largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders, Homewood Health values service excellence, integrity, collaboration, and innovation.Massage Therapist Job DescriptionWe are seeking a skilled Registered Massage Therapist to join our...

  • massage therapist role for innovative mental health organization

    6 days ago

    Guelph, Ontario, Canada Homewood Health Full time

    Massage Therapist RoleWe are seeking a skilled Registered Massage Therapist to join our team at Homewood Health Centre, a leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders.About the OpportunityThis is a contract role offering a highly competitive 70/30 fee-split as an Independent Contractor. You...

  • Massage Therapist

    4 weeks ago

    Guelph, Ontario, Canada Homewood Health Full time

    Make a meaningful contribution to a leading mental health organization and centre of excellence in people-centered care. Collaborate with a supportive team of professionals who are passionate about improving lives and delivering quality care.As a Registered Massage Therapist in our clinic, you will be an integral part of an interdisciplinary team focused on...

  • Massage Therapist

    4 weeks ago

    Guelph, Ontario, Canada Homewood Health Full time

    Homewood Health is seeking a skilled Registered Massage Therapist to join our interdisciplinary team in a contract role. As a Massage Therapist - Mental Health Specialist, you will play a vital role in delivering seamless services and programs to our clients and patients.This is an excellent opportunity for a licensed massage therapist to extend or grow...

  • Soothing Touch Therapist

    1 week ago

    Guelph, Ontario, Canada Homewood Health Full time

    Therapist Role OverviewWe are seeking a skilled Soothing Touch Therapist to join our inter-disciplinary team at Homewood Health, a leading service provider for medically focused treatment of mental health and addiction disorders.Key Responsibilities:Customize massage sessions for patients based on their physical conditions, needs, and preferences.Perform...

  • Registered Massage Therapist

    6 months ago

    Guelph, Canada Homewood Health Full time

    Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning. As a Registered Massage Therapist in our clinic, you will be an integral part of a collaborative,...

  • Registered Massage Therapist

    6 months ago

    Guelph, Canada Homewood Health Full time

    Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.As a Registered Massage Therapist in our clinic, you will be an integral part of a collaborative, inter-disciplinary...

  • Registered Massage Therapist

    4 weeks ago

    Guelph, Canada Homewood Health Full time

    Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.As a Registered Massage Therapist in our clinic, you will be an integral part of a collaborative, inter-disciplinary...

  • Administrative Assistant

    5 months ago

    Guelph, Canada Royal City Asset Management Full time

    Do you have experience or an interest in personal finance and working in the financial services industry? Do you have a good understanding of financial terminology, or an interest in learning more? Do you have a minimum of 2 year’s office administration or customer service experience? Are you looking to join a small, close-knit and supportive team? If...

  • Administrative Assistant

    3 months ago

    Guelph, Canada Aardvark Drilling Inc. Full time

    Aardvark Drilling Inc. provides high quality drilling services throughout Ontario, Eastern Canada, Bermuda, and anywhere we are needed. Since 2002, we have been bringing our extensive expertise and a high level of service to drilling projects in several areas. This position is on site at our office location at 5896 Wellington Road 7, Guelph, Monday to...

  • Administrative Assistant

    7 months ago

    Guelph, Canada Concepts (GTA) Inc. Full time

    **_Full-Time Administrative Assistant (Hybrid) Waterloo, Ontario_** Are you ready to be a pivotal part of a dynamic construction business that's shaping the golf landscape across Ontario? We're seeking a passionate Administrative Assistant to join the team and play a vital role in the continued success. This team is dedicated to building innovative and...

  • Administrative Assistant to Vp Patient Services

    1 month ago

    Guelph, Canada Homewood Health Centre Inc. Full time

    Make a difference in a growing, innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning. As an Administrative Assistant, you will be an integral part of a collaborative team focused on delivering seamless...

  • Administrative Assistant to VP Patient Services

    4 weeks ago

    Guelph, Ontario, Canada Homewood Health Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to provide high-level support to our VP of Patient Services. The successful candidate will be responsible for coordinating complex calendars, scheduling meetings, and ensuring the timely distribution of agendas and materials.Key Responsibilities:Coordinate executive-level administrative...