Administrative Assistant

4 weeks ago

SaintLaurent, Canada Transport Dsquare Full time

**Company Core Values**
- **Persistence to Win - Display Honesty & Respect - B.I.G. (Big, Innovative & Grow) - Deliver a Red-Carpet Experience - Be Happy & Have Fun - Safety Wins: Period**_

**Company Description**

Transport DSquare an industry leader in container transit and storage in Montréal and across Canada. But we are so much more than that. We strive on not only being the best at what we do, but also empowering ourselves to be better humans. We are not your typical transportation company and are eager to share our story and create even more greatness.

Today, we can proudly say that we are the fastest growing asset-based 3PL in North America, and we are seeking even greater success in the future. At Transport Square, you will never be bored.

We are currently seeking an Administrative Assistant to join our team. In this position you will support Transport Dsquare Managing Partners in daily needs and manage our company’s general administrative activities.

**Job Position**

Administrative Assistant

**Purpose**
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- High School degree: additional qualification as an Administrative Assistant or Secretary will be a plus.

**Top Responsibilities**:

- Answer and direct phone calls.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers.
- Maintain contact lists.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with the executive team to handle requests and queries from senior managers.

**Skills, Traits and Competences**:

- **Strong communication skills.**
- **Continuing education is in your blood formal or informal.**
- **Highly organized.**
- **Customer focused.**
- **Team player with superior collaboration abilities.**
- **Thrives in a fast-paced environment.**
- **Displays accountability and meets deadlines.**

**Les Valeurs de l'entreprise**
- **Passion pour gagner - Faire preuve d'honnêteté et de respect
- Innovation et apprentissage - Service à la clientèle
- Soyez heureux et amusez-vous - Santé et Sécurité**_

**Description de l’entreprise**

Transport DSquare est un leader de l’industrie du transport et de l’entreposage de conteneurs à Montréal et partout au Canada. Mais nous sommes tellement plus que cela. Nous nous efforçons non seulement d’être les meilleurs dans ce que nous faisons, mais aussi de nous donner les moyens d’être de meilleurs humains. Nous ne sommes pas votre entreprise de transport typique et sommes impatients de partager notre histoire et de créer encore plus de grandeur.

Aujourd’hui, nous pouvons fièrement dire que nous sommes le 3PL basé sur l’actif qui connaît la croissance la plus rapide en Amérique du Nord, et nous recherchons encore plus de succès à l’avenir. À Transport Square, vous ne vous ennuierez jamais.

Nous sommes actuellement à la recherche d’un adjoint administratif pour nous joindre à notre équipe. Dans ce poste, vous soutiendrez les Associés Directeurs de Transport Dsquare dans les besoins quotidiens et gérerez les activités administratives générales de notre entreprise.

**Poste à pourvoir**

Adjointe Administrative

**Objectifs**
- Expérience éprouvée en tant qu’Assistant/e Administratif, assistant/e virtuel ou assistant/e d’administration de bureau.
- Connaissance des systèmes et des procédures de gestion de bureau.
- Connaissance pratique de l’équipement de bureau, comme les imprimantes et les télécopieurs.
- Maîtrise de MS Office (MS Excel et MS PowerPoint, en particulier).
- Excellentes compétences en gestion du temps et la capacité de prioriser le travail.
- Souci du détail et compétences en résolution de problèmes.
- Excellentes compétences en communication écrite et verbale.
- Solides compétences organisationnelles avec la capacité de multi-tâches.
- Diplôme d’études secondaires: une qualification supplémentaire en tant que assistant/e administratif ou secrétaire sera un plus.

**Principales responsabilités***:

- Répondre et diriger les appels téléphoniques.
- Organisez et planifiez des rendez-vous.
- Planifiez les réunions et prenez des procès-verbaux détaillés.
- Ré

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