Receptionist

7 months ago

Coquitlam, Canada Oppy Full time

**About Oppy**

**Grow our tomorrow.** Celebrating over 160 years in business, we are one of North America's top fresh produce sales and marketing companies. We bring over 100 varieties of produce from more than 20 different countries to the market. Recognized as one of Canada’s Best Managed Companies for the past 20 years and one of Canada’s (and BC’s) Top Employers, our business is managed by a team of dedicated professionals delivering exceptional service from over a dozen offices throughout North and South America. And, because a healthy planet is essential to our growers, customers, and all of us at Oppenheimer, sustainability plays a vital role in everything we do.

Recognized as a Top 100 Employer and Canada’s Best Managed Companies (for the last 20 years), our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow _**your**_ tomorrow with us, today.

**Overview**

Reporting to the Supervisor, Reception Services, the Receptionist is pivotal member of the team, playing a vital role in fostering a welcoming and efficient environment for our organization. The position is at the forefront of our business, overseeing a spectrum of front office reception and administrative responsibilities. As a valued team player, the Receptionist contributes not only to the daily operational efficiency, but also to the cultivation of affirmative working relationships across the organization. From warmly greeting and ensuring the seamless arrival of guests to adeptly managing incoming calls with promptness and professionalism, the Receptionist stands as the initial point of contact, setting the tone for positive and helpful interactions. Skillful in fielding and redirecting inquiries, this role demands both exceptional communication finesse and a talent for organization, ensuring that all tasks are executed seamlessly even within the dynamics of an ever-changing work setting.

**Accountabilities**
- Extends a warm and inviting welcome to team members and visitors, fostering a positive initial experience for all; monitors and maintains the visitor logbook, and issues visitor badges as required to maintain a secure and controlled environment.
- Responds promptly and professionally to incoming calls and inquiries, offering accurate information and efficiently directing them to the appropriate parties.
- Processes and organizes incoming mail and couriers swiftly and accurately, distributing them to respective departments, contributing to the efficient flow of communication.
- Performs additional key administrative functions including and record management, office space bookings and scheduling, mail-outs for cheque runs, coordinates ordering business cards planning and coordination of events such as luncheons, fundraising initiatives, and celebrations.
- Monitors office supply levels and proactively places orders to maintain inventory levels.
- Implements and follows all health and safety and security protocols (including health and safety) ensuring an ever-present safety culture.
- Performs various reception, administrative or departmental ad-hoc responsibilities as required by the evolving needs of the organization.

**Required Knowledge & Abilities**
- Excellent customer service skills with ability to work independently and interface professionally with all levels of internal and external customers.
- Demonstrated strong organizational, prioritization and multi-tasking skills with the ability to balance complex priorities and deadlines.
- Advanced knowledge of Microsoft Office including Teams, Outlook, Word, Excel, and PowerPoint, as well as experience with database management, record keeping, and data entry.
- Proven success in identifying and anticipating needs, possessing a high degree of patience and perceptiveness.
- Ability to build and maintain positive, highly effective business relationships with executive level clients, at all levels of an organization.
- Proven ability in exercising good judgement, problem solving, and critical thinking skills; demonstrates a high level of integrity, ethics, and professionalism at all times.
- Self-motivated with strong organizational, prioritization and multi-tasking skills, with the ability to balance complex priorities and deadlines.
- Positive and engaging attitude, with a commitment to fostering an inclusive, supportive, and fun working environment.

**Required Qualifications**
- Degree, diploma in business administration preferred.
- Minimum, 1 - 3 years of administration/reception experience in a fast-paced environment.

**Why Join Oppy?**
- We are an established leader in the f

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