Event Project Manager

3 months ago

Vancouver, Canada MCI Group Full time

We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth.
Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions.
We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

**MAIN RESPONSIBILITIES**

**Client Account Management**
- Oversee multiple client accounts, fostering key relationships with stakeholders such as clients, sponsors, exhibitors, attendees, and more.

**Project Management**
- Spearhead, strategize, and provide support for program project management utilizing our established project management tools.
- Handle logistics and timelines, encompassing areas like registration, venue selection, sponsor/exhibitor engagement, speaker arrangement, abstract management, food and beverage, society events, and transportation.
- Liaise seamlessly with external vendors and partners throughout the planning process.

**Program Execution**
- Ensure meticulous planning and execution from the program’s inception to successful completion.
- Serve as a primary point of contact for clients, fortifying strong client relations.

**Supplier Coordination**
- Streamline coordination efforts with all suppliers and third-party entities.
- Handle supplier Request for Proposals (RFPs), negotiations, and contractual matters.

**Financial Oversight**
- Manage conference profitability and uphold premium service standards.
- Develop, monitor, and adjust key program documents, including but not limited to timelines, budgets, function sheets, welcome letters, and itineraries.
- Collaborate with the Senior Manager, Client Solutions on intricate budgets, project finances, and financial reporting.
- Engage in sales presentations to win potential clients, as and when needed.

**Team Leadership**
- Supervise, mentor, and train project coordinators, assistants, onsite personnel, and event contractors.
- Help other Project Managers and ID team staff as needed.

**Documentation & Development**
- Keep all documentation and user manuals current.
- Collaborate with team members to innovate and roll out new templates.

**Sales and Marketing**
- Engage in sales presentations to win potential clients, as and when needed.

**DESCRIPTION OF THE RELATIONSHIPS**
- Reports to Senior Manager, Client Solutions.
- Works in collaboration with project team and MCI Canada leadership.
- Maintains professional relationships with clients, industry partners, suppliers and temporary staff.
- Provides a high-level of customer service to industry partners, as a first point of contact.

**JOB REQUIREMENTS**
- Event Experience - Minimum 5-year experience in Hospitality/Event Management.
- Education - Degree or Diploma in Hospitality/Event Management or related field, or equivalent experience preferred.
- Super organizational, analytical and decision-making skills - Handling conflicting priorities and managing time on projects with different timelines and needs. You will work in a fast-paced, deadline-oriented team environment. You require project management experience (association preferred) including direction of workflow, assignments, and monitoring of tasks within the project team and of your direct reports.
- Experienced with building productive relationships - You must establish strong relationships with internal business clients and international suppliers to ensure best meeting practices, economies of scale and positive collaboration and communication style is essential. Strong collaboration and listening skills with clients and internal team members/leadership are important.
- Collaboration and self-governance - Able to work both independently and with specific project teams for individual events.
- Innovative and creative mindset - We strive to deliver best-in-class events and experiences; you must be able to deliver strategic, innovative meeting design and consultative event planning by providing creative meeting and event ideas, communicating a vision for the overall program, and providing researched program proposals.
- Concise and precise communication skills - Excellent verbal and written professional communication skills are essential, with the ability to communicate clearly and effectively with non-technical users.
- Quick and efficient, with a strong attention to detail.

**SPECIFIC TECHNICAL SKILLS**
- Strong computer skills required including:

- Expert level in MS Excel
- Strong MS Word and Power Point
- Experience working with a variety of data management systems an asset
- Knowledge of HTML or basic level coding an asset
- General comfort with new technologies a quick learner on new platforms
- Experience working with event system and apps, suc

  • Audio Visual Project Manager

    3 months ago

    Vancouver, Canada SW Event Technology Full time

    **Introduction**: We are on the lookout for a strategic Project Manager who will exclusively service our important Government Clients and will be responsible for the overall planning and execution of high profile press conferences throughout our service coverage area in the Lower Mainland and Beyond. The work involves considerable client contact with the...

  • Senior Event Project Manager

    17 hours ago

    Vancouver, British Columbia, Canada 360insights Full time

    About the RoleWe are seeking an experienced Event Project Manager to join our team at 360insights. As an Event Project Manager, you will be responsible for the successful delivery of various events, including corporate conferences, exhibitions, and hospitality events.Key ResponsibilitiesLiaise with clients to understand their requirements and...

  • Senior Event Project Manager

    20 hours ago

    Vancouver, British Columbia, Canada 360insights Full time

    About the RoleWe are seeking an experienced Event Project Manager to join our team at 360insights. As an Event Project Manager, you will be responsible for the successful delivery of various events, including corporate conferences, exhibitions, and hospitality events.Key ResponsibilitiesLiaise with clients to understand their requirements and...

  • Senior Event Project Manager

    1 week ago

    Vancouver, British Columbia, Canada 360insights Full time

    About the RoleWe are seeking a highly skilled Event Project Manager to join our team at 360insights. As an Event Project Manager, you will be responsible for the successful delivery of various events, including corporate conferences, exhibitions, and hospitality events.Key ResponsibilitiesLiaise with clients to understand their event requirements and develop...

  • Senior Event Project Manager

    1 week ago

    Vancouver, British Columbia, Canada 360insights Full time

    About the RoleWe are seeking a highly skilled Event Project Manager to join our team at 360insights. As an Event Project Manager, you will be responsible for the successful delivery of various events, including corporate conferences, exhibitions, and hospitality events.Key ResponsibilitiesLiaise with clients to understand their event requirements and develop...

  • Community Engagement

    3 months ago

    Vancouver, Canada The KidSafe Project Society Full time

    **ABOUT KIDSAFE** KidSafe is a non-profit British Columbia society that has nurtured Vancouver’s most resilient elementary school children since 1993, in partnership with the Vancouver School District. We provide a safe space when school is not in session, where KidSafe children can come to learn, play, eat nutritiously, and just be kids. We currently...

  • Event Assistant Internship

    1 month ago

    Vancouver, BC, Canada Naut'sa mawt Event Management Full time

    Position Focus Guided by values deeply informed by our Indigenous roots, Naut’sa mawt Event Management offers event management services that are inherently culturally safe and respectful, and prides ourselves on the continual and respectful integration of Indigenous cultural activities and ceremonies in the events we manage. The Events Manager is...

  • Event Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Naut'sa mawt Event Management Full time

    About Naut'sa mawt Event ManagementWe are a team of event management professionals deeply rooted in Indigenous values and culture. Our mission is to provide culturally safe and respectful event services that integrate Indigenous cultural activities and ceremonies.Job DescriptionWe are seeking a skilled Event Coordinator to join our team. As an Event...

  • Event Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Naut'sa mawt Event Management Full time

    About Naut'sa mawt Event ManagementWe are a team of event management professionals deeply rooted in Indigenous values and culture. Our mission is to provide culturally safe and respectful event services that integrate Indigenous cultural activities and ceremonies.Job DescriptionWe are seeking a skilled Event Coordinator to join our team. As an Event...

  • Promoter & Event Producer

    4 months ago

    Vancouver, Canada Enso Event Centre Full time

    Job Overview We are excited to announce that we are looking forward to hiring an experienced and passionate individual as a Club / Event Promoter. Your primary aim will be advertising parties, events, and venues to prospective clients. As a Club Promoter, you will be responsible for planning and promoting the events to attract the potential clients. You...

  • Event Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Naut'sa mawt Event Management Full time

    About Naut'sa mawt Event ManagementWe are a leading event management company that prides ourselves on providing culturally safe and respectful services. Our team is dedicated to delivering exceptional events that showcase our Indigenous roots and values.Job DescriptionJob Title: Event AssistantJob Summary:We are seeking a highly motivated and detail-oriented...

  • Event Coordinator

    3 weeks ago

    Vancouver, British Columbia, Canada Naut'sa mawt Event Management Full time

    About Naut'sa mawt Event ManagementWe are a leading event management company that prides ourselves on providing culturally safe and respectful services. Our team is dedicated to delivering exceptional events that showcase our Indigenous roots and values.Job DescriptionJob Title: Event AssistantJob Summary:We are seeking a highly motivated and detail-oriented...

  • Event Notetaker and Content Creator

    3 weeks ago

    Vancouver, British Columbia, Canada Naut'sa mawt Event Management Full time

    About the RoleNaut'sa mawt Event Management is seeking a skilled Event Notetaker and Content Creator to join our Reporting Department. As a key member of our team, you will be responsible for delivering high-quality written content that supports our clients' needs.Key ResponsibilitiesAttend meetings, engagements, and events to take accurate and detailed...

  • Event Notetaker and Content Creator

    3 weeks ago

    Vancouver, British Columbia, Canada Naut'sa mawt Event Management Full time

    About the RoleNaut'sa mawt Event Management is seeking a skilled Event Notetaker and Content Creator to join our Reporting Department. As a key member of our team, you will be responsible for delivering high-quality written content that supports our clients' needs.Key ResponsibilitiesAttend meetings, engagements, and events to take accurate and detailed...

  • Event Assistant

    4 weeks ago

    Vancouver, Canada Naut'sa mawt Event Management Full time

    Position Focus Guided by values deeply informed by our Indigenous roots, Naut’sa mawt Event Management offers event management services that are inherently culturally safe and respectful, and prides ourselves on the continual and respectful integration of Indigenous cultural activities and ceremoni

  • Project Manager

    3 months ago

    Vancouver, Canada Colliers Project Leaders Full time

    Overview: At Collier Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Event Specialist

    3 months ago

    Vancouver, Canada Social Ingredients Event Rentals Ltd Full time

    **About us** Social Ingredients is a boutique event furniture rental company founded in 2019. It was created from a passion to provide fresh, exciting, and on trend furniture solutions for private and corporate events. Reporting to General Manager, the event specialist will be an important member of the rentals team, assisting with customer inquiries,...

  • Event Manager, Conferences and Events

    3 weeks ago

    Vancouver, British Columbia, Canada EightSix Network Full time

    Job Title: Event Manager, Conferences and EventsJob Summary:We are seeking an experienced Event Manager to join our team at EightSix Network. The successful candidate will be responsible for managing conferences and events for our clients, providing leadership and strategic direction to ensure successful project outcomes.Key Responsibilities:Project...

  • Event Manager, Conferences and Events

    3 weeks ago

    Vancouver, British Columbia, Canada EightSix Network Full time

    Job Title: Event Manager, Conferences and EventsJob Summary:We are seeking an experienced Event Manager to join our team at EightSix Network. The successful candidate will be responsible for managing conferences and events for our clients, providing leadership and strategic direction to ensure successful project outcomes.Key Responsibilities:Project...

  • Event Manager

    4 days ago

    Vancouver, British Columbia, Canada EightSix Network Full time

    Job Title: Manager, Conferences and EventsJob Summary:The Manager, Conferences and Events is responsible for leading the planning and execution of conferences and events for our clients. This role requires strong project management skills, attention to detail, and excellent communication skills.Key Responsibilities:Provide strategic direction to clients on...