Event Coordinator, Event Management

2 weeks ago

Vancouver, British Columbia, Canada Amazon Development Centre Canada ULC Full time
Job Title: Event Producer, Event Productions

Amazon Development Centre Canada ULC is seeking an experienced Event Producer to join our Event Productions team. As an Event Producer, you will be responsible for providing customer-centric event production services and support to our clients and internal teams.

Key Responsibilities:
  • Act as the primary point of contact for customers, organizers, production engineers, and third-party vendors.
  • Manage meetings effectively, provide supporting documentation, and align stakeholders.
  • Maintain multiple operations calendars and databases.
  • Improve efficiencies and optimize standard processes.
  • Coordinate and improve project-related data and reporting.
  • Identify blockers, troubleshoot effectively, and facilitate progress.
  • Seek opportunities to help others improve skillsets and knowledge base.
A Day in the Life:Pre-Event Discovery & Planning:
  • Collaborate with cross-functional teams to assess and approve incoming event requests.
  • Attend Discovery Calls and Planning Meetings with customers and team to understand their vision.
  • Manage multiple scheduling and operational calendars to ensure planning efforts.
  • Communicate effectively with all team members, customers, and business partners throughout all phases of the event.
Pre-event Production:
  • Lead Planning Meetings with customers and team to confirm final event details.
  • Provide production guidance to customers and team.
  • Lead the scheduling of production resources, services, and any post-production requests.
  • Facilitate third-party labor requests and equipment rentals.
  • Communicate with facility partners and internal teams to ensure charge back.
  • Prepare and distribute event show flow to internal teams.
  • Manage technical testing or technical rehearsals.
Production:
  • Act as the dedicated onsite point of contact for customers and organizers.
  • Lead event day show flow and act as producer show caller or stage manager.
  • Provide direction to relevant facility operations.
  • Lead onsite production engineers and over-hire labor through load in, pre-show operations, post-show wrap up, and load out.
Post-Event Production:
  • Oversee and manage the proper strike of the event venue.
  • Manage post-event reporting.
  • Manage post-event customer needs and meetings.
  • Manage post-event expenditures.
  • Provide key metrics and data to the team and management.
Qualifications:
  • Bachelor's degree.
  • 3+ years of program or project management experience.
  • 3+ years of defining and implementing process improvement initiatives using data and metrics experience.
  • Advanced knowledge of Excel and SQL.
  • Experience defining program requirements and using data and metrics to determine improvements.
  • 3+ years of experience in on-site live event production or event management.

Preferred qualifications include 3+ years of driving end-to-end delivery and communicating results to senior leadership, 3+ years of driving process improvements, and experience building processes and project management.

Amazon Development Centre Canada ULC is an equal opportunities employer and welcomes diversity in the workplace. We offer a competitive compensation package and opportunities for professional growth and development.

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