Project Coordinator Go Implementation Project

3 weeks ago

Niagara, Canada Niagara Region Full time

**Division**:
GO Implementation Office

**Temporary Duration**:
Approximate Duration: ending December 31, 2023.

**About Us**:
Serving a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.

Please note that the Niagara Region requires that all newly hired employees are to be fully vaccinated against COVID-19 as a condition of being hired and provide proof of full vaccination, or provide proof of a bona fide medical or Human Rights Code exemption on a form issued from and approved by Niagara Region.

**Job Summary**:
Salary Pending Review

Reporting to the Director, GO Implementation Office, the Project Coordinator will assist in various day-to-day activities associated with managing the GO implementation project. The incumbent will coordinate with various individuals (internal and/or external), as advised by the Director and Project Lead/Manager(s), to facilitate planning, execution, monitoring and reporting. The Coordinator is responsible for day-to-day financial, project and administrative support for the project management team. S/he/they will be responsible for project specific communication & collaboration within cross-functional teams. S/he/they may also be required to autonomously manage some low-risk internal sub-projects.

**Education**:

- Diploma from a recognized college in related discipline; e.g. Business Administration, Office Administration.
- Higher degree in related discipline (e.g. BA in Business Administration or Commerce) is preferred.
- An equivalent combination of education, experience and qualifications may be considered.

**Knowledge**:

- 3 - 5 years of progressive administrative experience.
- 5 years of senior administrative experience in a municipal environment is preferred.
- 2+ years of experience in project management is preferred.
- Proficiency in use of Microsoft Office Suite (Word, Excel, PowerPoint, Publisher).
- Knowledge of project management tools/software and stakeholder engagement and consultation principles and techniques. Strong analytical thinking, decision-making, planning, prioritization and execution skills, culminating in results-oriented problem solving is preferred.
- Microsoft Project experience is preferred.

**Responsibilities**:
**_ Project Coordination (25% of time)_**:

- Create and manage internal (team) documents defining project scope, goals and deliverables.
- Maintain project documentation on changes to project scopes, issues, and contingency plans as required.
- Provides primary support on behalf of team for input from other corporate advisory groups.
- Coordinate day-to-day activities, resources, equipment and information related to managing projects, as assigned by Director and/or Leads.
- Generate action items from meeting notes and distribute those to assigned individuals.
- Identify bottlenecks, risks and opportunities; take appropriate action within scope of role or identify solutions/recommendations where escalation is needed. Be the escalation point for project specific issues.
- Look for opportunities for continuous improvement in project processes, reporting and resourcing. Identify solutions and implement alternatives within scope, or recommend solutions and escalate for decision as needed.
- Independently manage some small, low-risk internal sub-projects, ensuring compliance to requirements and adherence to budget and schedules, within the scope of the larger overall project.

***:
**_ Tracking/Reporting/Metrics (25% of time)_**:

- Assist in developing high quality templates to standardize reporting, processes and management of the project portfolio.
- Provide support in the preparation of process diagrams, spreadsheets and meeting notes.
- Tracks and updates the project legislative calendar related to Council/external reporting.
- Follow up on assigned action items and track those to closure.
- Coordinate and track functional progress in master schedule, to satisfy internal and external reporting.
- Track project milestones and deliverables.
- Ensure project management logs and

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