Administrative Assistant

4 days ago


Huntsville, Canada Algonquin Forestry Authority Full time

Job Opportunity - Administrative Assistant - Huntsville

The Administrative Assistant will report to the Treasurer out of the main office in Huntsville, Ontario.

What can I expect in this role?

In this role you will:

- Provide administrative services to the AFA office that support the strategic and operational responsibilities of the Crown agency. This includes all aspects of office work functions; producing and managing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, spreadsheet presentation, ensuring material is accurate.
- Provide a range of services and coordination to support the AFA Board of Directors, and various project teams by arranging meetings, booking facilities and travel, coordinating and delivering meeting materials. Maintain up
- to
- date correspondence and information, post information to internal and public websites.
- Perform duties and responsibilities as defined in the Authority’s Environmental and Sustainable Forest Management System including data input, tracking training and certification requirements.
- Maintain up-to-date office and electronic filing systems for all correspondence, contracts, agreements, load tickets, invoices, scaling ledgers, weigh slips, tally sheets, accounts payable etc. Acts as resource to staff relating to filing or retrieving information.

How do I qualify?

Knowledge:

- Strong knowledge of office administration, procedures, and processes.
- Excellent knowledge of computers; ability to use word processing, spreadsheet, and related software.
- Demonstrated ability to maintain accurate databases, computerized records and filing systems.
- Knowledge of website tools and techniques to update/maintain the AFA website along with understanding privacy and confidentiality guidelines to secure files/records, data.
- An understanding of Environmental Management Systems, certification processes and forest industry practices are considered assets.

Skills and Abilities:

- Excellent oral communication and client service skills to liaise with staff, Board of Directors, forest industry, stakeholder groups, vendors/suppliers and the public to respond to inquiries and requests.
- Good financial management abilities with an understanding of record keeping and tracking.

Analytical and problem solving skills:

- Reasoning, and problem solving skills to analyze and make recommendations for implementation.
- Strong time management skills to deal effectively with conflicting priorities, meet strict deadlines, fulfill obligations while remaining focused in the face of multiple distractions.

Interpersonal and Communication skills:

- Ability to work independently in accordance with policies, procedures, and established guidelines, yet contribute to the efforts of the overall team to achieve desired results. Situations may require dealing with unexpected issues requiring skills to develop options and provide recommendations for the most appropriate action.
- Demonstrated tact, good judgement, and discretion; strong social and professional networking skills that can work towards building effective administration teams.

Organizational and project management skills:

- Provide administrative support to a variety of meetings, events and committees and must demonstrate initiative, creativity, and flexibility to adapt to changing demands and priorities.
- Organization, coordination, and project management skills to assist planning teams, audit teams and Board of Director initiatives in achieving the required outcomes. High degree of self-motivation, good judgement, adaptability, problem solving, reliability, organization, attention to detail and conflict resolution skills.

Additional Information:
Location: Algonquin Forestry Authority

8 Crescent Rd., Huntsville, Ontario P1H 0B3 - This is NOT a remote position.

Working Hours: Working hours are from 8:30 - 4:30, 3 days per week.

Compensation: Min-Max $ 23.57 - $27.39 (commensurate with experience)

Posted on: Monday, June 03, 2024

Closing date: Friday, June 21, 2024 at 4:00pm.

How to apply:

- Your cover letter and resumé should not exceed five(5) pages
- Customize your letter and resumé to the qualifications listed on the job ad. Use concrete examples, you must show how you have demonstrated the requirements for the job.
- Read the job description so you understand the job.

Jess Condon, Treasurer

**Job Type**: Part-time

Pay: $23.57-$27.39 per hour

Expected hours: 21 - 24 per week

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2024-06-21



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