Corporate Records Coordinator

2 months ago

Vancouver, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.

**PROFILE**

**RESPONSIBILITIES**
- Ensures the maintenance of the Corporate Services Department’s corporate files including updating minute books/record books, closing files, sending to off-site storage, and updating and maintaining inventory.
- Assists with the locating of minute books, record books, share certificates, etc.
- Liaises with Central Services department to scan documents, build physical copies of minute books, and coordinate the pickup or delivery of minute books to clients.
- Assists with A/R.
- Monitors dissolution/cancellation notices, informs appropriate team members, and handles necessary follow-ups while diarizing all updates.
- Coordinates the transfer of minute books to new Registered and Records offices.
- Prepares letters of undertaking for professionals.
- Assists with projects as required by professionals or corporate law clerks.
- Other duties as assigned.

**QUALIFICATIONS**
- High School Diploma
- 2 years’ related work experience
- Aptitude to take care of clients’ needs in a professional and courteous manner
- Produce a high quality and quantity of work products under tight timelines
- Ability to multi-task within a fast-paced environment
- Handle stress in a business-appropriate manner
- Ability to use discretion when dealing with confidential information
- Strong problem-solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities
- Excellent coordination and organizational skills
- Capacity to work independently, as well as in a team environment
- Excellent interpersonal skills with the ability to work effectively with other staff and professionals
- Strong written, oral and verbal communication skills
- Excellent grammar and proofreading skills
- Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel)
- Familiarity with ALF and BC Corporate Registry
- Knowledge of current legislation and government regulations

Gowling WLG employees benefit from a hybrid work environment.

The starting range for this role is $55,000 to $65,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

  • Corporate Records Coordinator

    6 days ago

    Vancouver, British Columbia, Canada Lawson Lundell Full time

    OverviewLawson Lundell LLP is a reputable Canadian business law firm with offices in key locations, recognized for its practical approach to legal and business challenges. The company has received accolades from industry publications and was recently named one of BC's Top Employers.Salary and BenefitsThe estimated annual salary range for this role is $40,000...

  • Corporate Records

    1 month ago

    Vancouver, Canada Arlyn Recruiting Full time

    Job Description:Corporate Records About the CompanyStrong progressive litigation firm with a commitment tolegal innovation. required Corporate Recrords professional Job Responsibilities Manage and maintain corporate records anddocuments. Assist in the preparation andfiling of corporate documents with federal and provincialregulatory authorities. Support...

  • Corporate Records

    1 month ago

    Vancouver, Canada Arlyn Recruiting Full time

    Job Description: Corporate RecordsAbout the CompanyStrong progressive litigation firm with a commitment to legal innovation. required Corporate Recrords professional Job Responsibilities Manage and maintain corporate records and documents. Assist in the preparation and filing of corporate documents with federal and provincial regulatory...

  • Corporate Records Specialist

    1 week ago

    Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    About Our ClientOur client is a reputable legal services provider seeking an experienced Legal Administrative Assistant/Paralegal to support two lawyers in Corporate Records and Transactions as well as Real Estate Transactions.Compensation and PerksWe offer a competitive salary of $70,000 to $75,000 per year. The working arrangement includes 4 days in the...

  • Corporate Records Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    Job Description: Corporate RecordsWe are seeking a highly skilled Corporate Records Specialist to join our team at Arlyn Recruiting. As a Corporate Records Specialist, you will be responsible for managing and maintaining corporate records and documents, ensuring they are accurately organized and accessible.Key Responsibilities:Manage and maintain corporate...

  • Corporate Records Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    Job Description: Corporate RecordsArlyn Recruiting is seeking a highly skilled Corporate Records Specialist to join our team. As a key member of our firm, you will be responsible for managing and maintaining corporate records and documents.Key Responsibilities:Manage and maintain corporate records and documents.Assist in the preparation and filing of...

  • Corporate Records Specialist

    1 month ago

    Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    Job Description: Corporate Records SpecialistArlyn Recruiting partners with top law firms to help candidates secure ideal opportunities. We are seeking a Corporate Records Specialist to join our team.About the Role:Manage and maintain corporate records and documents.Assist in the preparation and filing of corporate documents with regulatory...

  • Corporate Records Professional

    2 weeks ago

    Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    Job Description: Corporate RecordsAbout Arlyn RecruitingArlyn Recruiting partners with top law firms across Canada to help candidates secure ideal opportunities based on their education, skills, and career ambitions.Job Summary:We are seeking a highly skilled Corporate Records professional to join our team. The successful candidate will be responsible for...

  • Corporate Records Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Lawson Lundell Full time

    Job SummaryLawson Lundell LLP is a leading regional Canadian business law firm seeking a skilled Corporate Records Clerk to join our Vancouver office. The successful candidate will be responsible for maintaining accurate and up-to-date corporate records, ensuring compliance with regulatory requirements, and providing exceptional support to our Corporate...

  • Corporate Records and Transactions Specialist

    1 month ago

    Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    We are seeking a highly skilled Corporate Records and Transactions Specialist to support our team of lawyers in Corporate Records and Transactions as well as Real Estate Transactions. This role offers a unique opportunity to work in a positive environment with opportunities for substantial responsibility and autonomy.Responsibilities:Real Estate...

  • Corporate Transactions and Records Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    We are seeking a highly skilled Corporate Transactions and Records Specialist to support our team in Corporate Records and Transactions as well as Real Estate Transactions. This role offers a positive work environment with opportunities for substantial responsibility and autonomy.Responsibilities:Real Estate Conveyancing:Perform land title searches and...

  • Corporate Records and Transactions Specialist

    3 weeks ago

    Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    Job Summary: We are seeking an experienced Paralegal to support two lawyers in Corporate Records and Transactions as well as Real Estate Transactions. The ideal candidate will have a strong background in corporate transactions, corporate records, and real estate conveyancing.Responsibilities:Real Estate Conveyancing:Perform land title searches and manage...

  • Corporate Records and Transactions Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    Job Summary: We are seeking an experienced Paralegal to support two lawyers in Corporate Records and Transactions as well as Real Estate Conveyancing. The ideal candidate will have a strong background in corporate transactions, corporate records, and real estate conveyancing.Responsibilities:Real Estate Conveyancing:Perform land title searches and manage...

  • Senior Corporate Director

    2 weeks ago

    Vancouver, British Columbia, Canada Gryphon Corporate Group Ltd Full time

    The Gryphon Corporate Group Ltd is seeking a Senior Corporate Director to lead our organization in strategic planning and implementation. This role requires strong leadership skills, excellent communication abilities, and a proven track record of success in managing complex projects.About the JobThis is a permanent position that offers a competitive salary...

  • Corporate Records Specialist

    1 week ago

    Vancouver, British Columbia, Canada Arlyn Recruiting Full time

    We are seeking a detail-oriented Corporate Records Specialist to join our team in Vancouver. As a dedicated member of our corporate services department, you will play a vital role in maintaining the accuracy and completeness of corporate records.Job OverviewAt Arlyn Recruiting, we work directly with top law firms in Canada, providing ideal opportunities for...

  • Corporate Records Clerk

    2 months ago

    North Vancouver, Canada Digby Leigh & Company Full time

    At Digby Leigh & Co. we believe there is a different way of practicing the law. We are committed to constantly seek out and implement new, better ways of doing things rather than be content with our industry’s status quo. Our desire for change drives the way we treat our clients and each other and the role we collectively play within the legal community....

  • Corporate Traveller

    2 months ago

    Vancouver, Canada Corporate Traveller Full time

    **Job no**: 523575 **Brand**: Corporate Traveller **Work type**: Full time **Location**: British Columbia **Categories**: Corporate & Group Travel **Customer Success Manager** A world where tech and people work collectively to make corporate travel simpler, faster and easier. Corporate Traveller is one of Flight Centre Travel Group’s (FCTG) most...

  • Compliance and Records Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Boughton Law Corporation Full time

    Job Title: Compliance and Records CoordinatorAbout the Position:The Boughton Law Corporation is seeking a highly organized and detail-oriented Compliance and Records Coordinator to join our team. This permanent position requires 35 hours of work per week and 1-2 years of experience in an administrative role.Key Responsibilities:• Maintain accurate and...

  • Intermediate Corporate Records Paralegal

    3 months ago

    Vancouver, Canada Lawson Lundell Full time

    **Intermediate Corporate Records Paralegal** Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of **BC’s Top Employers for 2024**. Business in Vancouver also...

  • Administrative Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Gryphon Corporate Group Ltd Full time

    Gryphon Corporate Group Ltd is seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also plan and organize daily operations, record and prepare minutes of meetings, seminars, and conferences, and schedule and confirm...