Corporate Records Coordinator

3 months ago


Vancouver, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.

**PROFILE**

**RESPONSIBILITIES**
- Ensures the maintenance of the Corporate Services Department’s corporate files including updating minute books/record books, closing files, sending to off-site storage, and updating and maintaining inventory.
- Assists with the locating of minute books, record books, share certificates, etc.
- Liaises with Central Services department to scan documents, build physical copies of minute books, and coordinate the pickup or delivery of minute books to clients.
- Assists with A/R.
- Monitors dissolution/cancellation notices, informs appropriate team members, and handles necessary follow-ups while diarizing all updates.
- Coordinates the transfer of minute books to new Registered and Records offices.
- Prepares letters of undertaking for professionals.
- Assists with projects as required by professionals or corporate law clerks.
- Other duties as assigned.

**QUALIFICATIONS**
- High School Diploma
- 2 years’ related work experience
- Aptitude to take care of clients’ needs in a professional and courteous manner
- Produce a high quality and quantity of work products under tight timelines
- Ability to multi-task within a fast-paced environment
- Handle stress in a business-appropriate manner
- Ability to use discretion when dealing with confidential information
- Strong problem-solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities
- Excellent coordination and organizational skills
- Capacity to work independently, as well as in a team environment
- Excellent interpersonal skills with the ability to work effectively with other staff and professionals
- Strong written, oral and verbal communication skills
- Excellent grammar and proofreading skills
- Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel)
- Familiarity with ALF and BC Corporate Registry
- Knowledge of current legislation and government regulations

Gowling WLG employees benefit from a hybrid work environment.

The starting range for this role is $55,000 to $65,000. Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.



  • Vancouver, British Columbia, Canada Lawson Lundell Full time

    About Lawson Lundell LLPLawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. Our firm is recognized for its practical approach to legal and business problems.Salary and BenefitsThe typical salary range for this position is $40,000 - $50,000 annually. In addition to a competitive...


  • North Vancouver, Canada Digby Leigh & Company Full time

    At Digby Leigh & Co. we believe there is a different way of practicing the law. We are committed to constantly seek out and implement new, better ways of doing things rather than be content with our industry’s status quo. Our desire for change drives the way we treat our clients and each other and the role we collectively play within the legal community....


  • Vancouver, Canada Lawson Lundell Full time

    Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife, who is known for its practical, strategic, approach to legal and business problems. The firm is recognized and respected by its peers in legal and business publications and was recently named one of **BC’s Top Employers for...

  • Corporate Traveller

    4 months ago


    Vancouver, Canada Corporate Traveller Full time

    **Job no**: 523575 **Brand**: Corporate Traveller **Work type**: Full time **Location**: British Columbia **Categories**: Corporate & Group Travel **Customer Success Manager** A world where tech and people work collectively to make corporate travel simpler, faster and easier. Corporate Traveller is one of Flight Centre Travel Group’s (FCTG) most...


  • Vancouver, Canada Edge Catering Full time

    Corporate Sales Coordinator: Bring your drive for success to Edge Catering. Join our team as we experience unprecedented growth and expansion. Our busy Corporate Catering division is seeking a dynamic and polished client services coordinator to join our Corporate Sales Team to manage daily catering for a contract venue. Fostering Edge’s reputation of...


  • Vancouver, Canada Lithium Americas Full time

    Lithium Americas Corp. is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key value drivers and needs of our customers and the communities in which we...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Administration, Level A Job Title Coordinator, Admissions and Records Department Student Academic Services | Dean's Office, Faculty of Graduate and Postdoctoral Studies Compensation Range $5,791.00 - $8,323.42 CAD Monthly The Compensation Range is the span between the minimum...


  • Vancouver, Canada Edge Catering Full time

    Bring your drive for success to Edge Catering. Join our team as we experience unprecedented growth and expansion. Our busy corporate catering division is seeking a dynamic and polished client services coordinator to join our Corporate Catering team. Fostering Edge’s reputation of exceptional quality standards, high level cuisine, excellent service...


  • Vancouver, Canada CPSBC Careers Full time

    Full-time, permanent Position summary Reporting to the director, records, information & privacy the records administrator is responsible for maintaining the corporate central filing operations, both on-site and off-site, and supporting the administrative needs including the electronic document and records management system (EDRMS) of the Records, Information...


  • Vancouver, British Columbia, Canada beBee Professionals Full time $45,000 - $60,000

    Job SummaryWe are seeking a detail-oriented Financial Records Coordinator to join our finance team at beBee Professionals in Vancouver.This is a full-time opportunity that involves maintaining accurate financial records, handling accounts payable and receivable, and ensuring the integrity of our accounting practices.


  • Vancouver, Canada CMLS Financial Full time

    **Coordinator, Corporate Services**: **Salary**:$50,000 - $55,000/yr**: **Vancouver, BC**: **We are looking for a personable and professional Corporate Services Coordinator to support our Vancouver team. The Coordinator is responsible for creating a positive first impression and superior customer experience when greeting visitors to the office and...

  • Corporate Paralegal

    4 months ago


    Vancouver, Canada Edwards, Kenny & Bray LLP Full time

    **General Responsibilities** - Draft various legal documents related to corporate transactions such as incorporations, amalgamations, restructuring, director and officer changes, share allotments and transfers, redemptions, dividend declarations, dissolutions, and reorganizations - Prepare annual resolutions for BC companies, federal corporations, and...

  • Corporate Paralegal

    2 days ago


    Vancouver, Canada Edwards, Kenny & Bray LLP Full time

    **General Responsibilities** - Prepare annual resolutions for BC companies, federal corporations, and societies - Review and coordinate filings of annual reports and other corporate records for extra-provincial corporations - Assist with day-to-day corporate transactions including director and officer changes, share allotments and transfers, redemptions and...


  • Vancouver, Canada Edge Catering Full time

    Daily Catering Coordination and Administration: - Organizes and coordinates all daily corporate catering orders for clients - Deals with administrative tasks including but not limited to; answering phones, ordering office supplies and billing clients - Supports department with inputting orders and creating labels when needed - In coordination with...


  • Vancouver, Canada PHSA Full time

    **Office and Supply Coordinator, Corporate Administration** BCEHS Office Admin Vancouver In accordance with the Mission, Vision and Values, and strategic directions of BC Emergency Health Services, patient safety is a priority and a responsibility shared by everyone at BC Emergency Health Services (BCEHS), and as such, the requirement to continuously...


  • Vancouver, Canada CMLS Financial Full time

    **Coordinator, Corporate Services** **Vancouver, BC** CMLS Financial is looking for a personable and professional Corporate Services Coordinator to support our Vancouver team. The Coordinator is responsible for creating a positive first impression and superior customer experience when supporting employees, greeting vendors and communicating with clients. In...


  • Vancouver, Canada Xenon Pharmaceuticals Inc. Full time

    **Who We Are**: **At Xenon Pharmaceuticals (NASDAQ**: XENE), we are committed to providing a brighter future for patients suffering from neurological disorders. Our employees are smart, passionate, dedicated, and driven by their incredibly important work to discover, develop, and deliver innovative medicines for patients in need. We are looking for great...


  • Vancouver, Canada Edwards, Kenny & Bray LLP Full time

    **General Responsibilities** - Prepare annual resolutions for BC companies, federal corporations, and societies - Review and coordinate filings of annual reports and other corporate records for extra-provincial corporations - Assist with day-to-day corporate transactions including director and officer changes, share allotments and transfers, redemptions, and...


  • Vancouver, Canada BC Assessment Full time

    BC Assessment is currently looking for a permanent Corporate Legal and Governance Coordinator to join BC Assessment! - Bring your strong administrative skills in legal and corporate governance, superior organization, research and passion for service excellence!_ Organization Overview BC Assessment is a Provincial Crown Corporation that develops and...


  • North Vancouver, Canada ICBC Full time

    Are you a current ICBC Employee? Click here to access our internal portal. **Position Highlights** This is a unique opportunity to be a part of the team responsible for supporting ICBC’s Board of Directors. In this role, you will play a crucial role in ensuring seamless coordination for the Board of Directors. Your primary responsibilities will include...