Finance Administrator

3 weeks ago

Calgary, Canada Calgary Seniors' Resource Society Full time

**Finance Administrator**

**About Calgary Seniors’ Resource Society**

Turn Your Compassion into Impact

At Calgary Seniors’ Resource Society, we are driven by a purpose and vision to create inclusive, connected communities where people of all ages flourish. Each day, we commit to igniting meaningful connections with our seniors in support of their well-being and happiness. We do this with their needs top of mind and with compassion at the heart of everything we do.

But our commitment doesn’t stop there. Fostering a culture of community, extends to our workplace. We approach our work with a profound sense of responsibility. We take our commitments seriously, holding ourselves and our colleagues accountable while ensuring our interactions are rooted in flexibility and kindness.

We promote a healthy work-life balance, nurturing personal and professional growth while championing adaptive minds and innovative thinking. Individuals are empowered to think creatively and challenge the status quo in support of achieving our vision. We recognize that fostering a workplace infused with compassion and care equips you to better care for our clients.

**Please visit calgaryseniors.org for more information.**

**Are you: PASSIONATE ABOUT SENIORS, CREATIVE, detailed, FLEXIBLE, responsive, ORGANIZED, patient, confident, COMPASSIONATE, efficient, personable, CURIOUS, level-headed, and a CRITICAL THINKER?**

**The Position: Finance Administrator**

**Financial Stewardship for Social Impact - Join Our Non-Profit Team**

As the Finance Administrator, you will play a pivotal role in overseeing the financial health and sustainability of our non-profit organization. Reporting directly to the Co-Executive Directors, you will play a critical role in the financial planning, budgeting, reporting, and compliance efforts. Simultaneously, you will handle the day-to-day bookkeeping tasks, ensuring accurate recording of financial transactions and overseeing payroll processes. This position is instrumental in supporting the strategic growth of the organization, ensuring financial transparency, and contributing to the overall success of our mission.

**Key Accountabilities and Deliverables**

**Financial Planning and Analysis**:

- Participate in the development and management of the organization's budget in alignment with strategic goals.
- Conduct financial analysis to support decision-making and provide insights to the Co-Executive Directors.

**Budget Oversight and Reporting**:

- Prepare and present regular financial reports to management and the board.
- Ensure compliance with accounting standards and regulatory requirements.

**Cash Flow Management**:

- Monitor and manage cash flow to ensure financial stability.
- Implement effective cash management strategies.

**Grant and Funding Management**:

- Oversee financial aspects of grants and work closely with the Philanthropy Officer to manage reporting requirements.
- Ensure compliance with grant terms and conditions.

**Financial Controls and Compliance**:

- Coordinate external audits and ensure compliance with financial policies and procedures.
- Identify and mitigate financial risks.

**Team Collaboration**:

- Collaborate with departments to:

- Gain a comprehensive understanding of their financial requirements.
- Proactively engage in discussions with department heads to identify opportunities for optimizing financial processes.
- Lead initiatives to adapt and create streamlined financial operations tailored to the unique needs of each department.
- Implement innovative solutions to enhance transparency and efficiency in financial workflows.
- Work closely with departmental teams to ensure that financial processes align with organizational goals and adhere to best practices.
- Actively contribute to the development and enhancement of standardized financial procedures that foster transparency, accuracy, and efficiency across the organization.
- Communicate financial information in a clear and understandable manner to non-financial stakeholders.
- Track project costs, progress, forecasts, and completion status with the appropriate team.
- Perform variance analysis, facilitate tracking against budget, and provide early warnings for variances outside of set thresholds for team projects.

**Fund Development Support**:

- Assist Fund Development in the collection and submission of documentation required for reporting on various grants.
- Support Fund Development in communicating reporting information and interpretations with leadership.

**Payroll Management**:

- Oversee the organization's payroll processes, including running cyclical payroll, issuing ROEs, etc.

**Data Governance**:

- Act as a key player in system and data governance.
- Monitor data input and outputs, suggest corrections, and propose process improvements as required.

**Financial Journal Entries**:

- Complete month-end journal entries, accruals, and allocation journal entries related to projects, grants,

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