Contract Specialist

1 week ago

Winnipeg, Canada ALLMAR INC. Full time

Allmar Inc., is the leader in the architectural Door and Door Hardware industry. With over 60 years' experience in the industry and branches in 12 Canadian cities, Allmar has built a reputation of integrity and superior customer service.

We are seeking a full time **Contract Specialist **to join our Head Office in **Winnipeg**. The Contract Specialist will be responsible for the review of tender documentation and builder contracts. They will also be responsible for communicating with branch staff and contractors regarding contract terms and amendments, and escalating contract negotiations to the Corporate Credit Manager. In addition, the Contract Specialist will coordinate the execution and distribution of the builder contracts.

**Responsibilities**:

- Review tender documentation and provide qualification feedback to branches.
- Review builder contracts, and amend when required, to ensure contracts align with Company policies and insurance policy coverage.
- Ongoing support and training to branches and staff on:

- Contract Approval and Acceptance Policy
- Documentation requirements
- Terms discussions with contractors
- Communicate contract term amendments with contractors
- Escalate contract terms negotiations to Corporate Credit Manager
- Coordinate:

- Bid bonds, Consent of Surety, Performance and Labour & Material bonds with insurance broker
- Internal agreements when required.
- With Credit Specialist, to ensure approval has been obtained before execution
- The execution of builder contracts by authorized personnel once approval has been obtained
- Keep up to date on the Provincial Lien and Prompt Payment (where applicable) Legislations in Provinces of operation
- Ensure payment terms in Navision align with contract
- Handle customer and internal inquiries
- Other duties as required

**Physical Demands and Work Environment**
- Mainly in an office environment
- Sitting for long periods while working with standard office equipment
- Spend extended hours in front of a computer screen
- Listen carefully to others on the telephone
- Lifting of supplies and materials up to 20 lbs.
- Moderate lighting and temperature

**Knowledge, Skills and Abilities**:

- Strong mathematical aptitude
- Strong attention to detail and accuracy
- Excellent organizational skills
- Excellent communication skills, both verbal and written
- Ability to work independently as well in a team-based environment

**Education and Experience Required**:

- Completion of Principles of Construction Documentation course through Winnipeg Construction Association an asset
- 2 - 3 years’ of relevant experience in contract review an asset
- Experience in the construction industry an asset
- Proficient in MS Office (Excel, Word, Outlook, Teams) and experience with ERP systems

**General Organizational Requirements**:

- Always treat customers, staff and co-workers with dignity and respect
- Willing to work overtime as required
- Willing to perform other jobs as required by organizational demands
- Must be able to work effectively in a team-based collaborative environment
- Ability to work under mínimal supervision
- Strong attention to detail
- Work safely and responsibly to ensure a healthy and safe work environment
- Presenting and performing to the highest quality standards
- Must maintain confidentiality of all written and oral communication as applicable
- Always represent the Company with integrity in an ethical and legal manner
- We thank all interested applicants, however, only those under consideration will be contacted._

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