Administration Specialist

2 weeks ago

Brampton, Canada Ryerson Canada Full time

**The Ryerson difference**:
**Be a part of history. Join our team.**

Your career at Ryerson will offer meaningful work, competitive rewards and an engaging workplace. We provide extensive training, development and professional advancement, and you will find meaningful opportunities to contribute to the success of the company. Ryerson is looking for individuals who exhibit high energy, enthusiasm, a passion to challenge how we do things, and the confidence and aptitude to improve them. Our people come from diverse backgrounds, experiences, and perspectives and we believe in promoting from within, as well as providing the resources for long-term career development.

**What’s in it for you at Ryerson?**
- A career with purpose and impact
- Three weeks of vacation, paid sick days, and holiday pay
- Company pension contributions plus employer match
- Comprehensive medical, dental and vision insurance on day 1
- Health and wellness programs
- Tuition Reimbursement
- “Ryerson Gives Back” to our local communities
- Diversity and Inclusion initiatives
- Sponsorship and mentorship programs
- and more

**Job Summary**:
Based in Brampton, the Administration Specialist will provide support to the Ontario market regarding administrative functions, assist with inventory tasks and reports, manage scrap material pickups and other projects as required. On occasion, the Administration Specialist will be expected to work at the Apogee location to enter orders, create packing slips and administer invoices. This position will report to the Multi-Market Inventory & Admin Manager - Canada.

**Key Responsibilities**:

- Accurately enter system inventory adjustments (Mill Cuts) ensuring procedures are followed and necessary authorizations are obtained to maintain inventory accuracy
- Manage scrap material pickups, shipments, billings and reconciliation
- Assist with aged inventory reviews, update the actions and tasks spreadsheets, complete monthly reviews with sales and administrative managers to increase product turnover and reduce slow or non-moving inventory
- Maintain master customer database including customer set up, changes or additions as well as reviewing data for duplications
- Accurately scan, upload and file delivery receipts daily
- Act as back-up reception for Canada when necessary
- Support the office by ordering office supplies, arranging couriers, filing, and ensuring a continuous improvement environment is developed and maintained
- Act as a support for the annual physical inventory preparations, system initialization, count flow, system set up and tag scanning, reconciliation and error correction, as well as after-inventory reporting for Brampton and Burlington locations
- Enter orders, create packing slips and invoices for Apogee
- Run bi-weekly Apogee sales and open order reports to assist sales and operations managers with scheduling
- Post, scan and deposit Apogee payments
- Match material invoices with packing slips and upload to Next Process to ensure accurate billing
- Provide back-up support for receiving and scanning material test certifications
- Act as back-up support for ordering supplies and entering contractor work into ARIBA
- Trained as back up support on Oracle Transportation Management (OTM) system to verify truck loads and logistics
- Other administrative duties as required
- Participate in special projects as assigned

**Skills and Qualifications**:

- College diploma is preferred
- 2 years of administrative experience, preferably in the metal distribution industry
- Comfortable with Microsoft Office and mainframe systems; strong SAP and ACCPAC skills are an asset
- Demonstrated experience in continuous improvement initiatives and process improvements; ability to break down, analyze and improve best practices
- Keen attention to detail with strong organizational, problem solving and analytical skills
- Highly motivated with an ability to work independently, as well as in a team environment
- Customer focused with professional written and verbal communication and interpersonal skills

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$46,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Brampton, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 2023-01-20

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