Facilities Coordinator

4 weeks ago

Calgary, Canada Atco Ltd. Full time

**Who We Are**:
Like our country, ATCO Frontec is built on a Frontier Spirit of being agile, robust, ready to go to the most challenging places and push the boundaries. Do YOU have the Frontier Spirit? If the answer is yes, you should probably work with us.

**Description**:
ATCO Frontec is seeking a Facilities Coordinator to join our ATCO Facility Solutions team in **Calgary, Alberta **. The Facilities Coordinator will be responsible for supporting daily facility maintenance activities. They will utilize Computerized Maintenance Management System (CMMS) database for preventive, corrective, and project work tracking and reporting on a timely basis and in accordance with contract requirements, company policy and site requirements. They will be also tracking expenses, doing month-end invoicing, and regularly coordinating with vendors.

**Responsibilities**:

- Actively maintain the CMMS database, entering all locations, assets, preventive maintenance (PM) tasks, PM schedules vendors, materials, and tools.
- Respond to customer inquiries, and create service requests.
- Develop and maintain a conciliatory relationship with customers, vendors, and maintenance personnel.
- Generate, organize, and provide maintenance documents and reports to management.
- Maintain database for material and tool inventory including the vendors list.
- As directed, work with site-based staff to issue purchase orders for materials, tools, or when contract work is required.
- Maintain records and maintenance information in an organized, neat manner that facilitates easy retrieval of information.
- Develop and issue requested management reports monthly, and weekly as needed.
- Provide timely responses to corporate and project accounting on all requests for information.
- Work with project accounting on generating invoice backup and preparation
- Follow up with trades and workers doing work completion audits.
- Oversee maintenance administrators’ day-to-day procedures as needed.
- Other duties as assigned.

**Qualifications**:

- Must be familiar with Trades and Facilities Maintenance inventory management.
- Must have the ability to multi-task and handle a high volume of work with accuracy, while prioritizing.
- Must be proficient in MS Word, MS Excel, Outlook, and Office 365
- Strong oral and written English communication skills.
- Strong organizational and time management skills.
- Ability to work independently or in a group environment.
- Experience in the use of databases and electronic file management software.
- Strong customer service orientation skills and a desire to achieve results.
- Some experience or exposure to general accounting practices and systems would be an asset.
- This position may require some travel to remote sites.
- Valid DL Class 5 (non-GDL) or above is required.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use, and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.

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