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Program Assistant

3 months ago

Barrie, Canada SIMCOE MUSKOKA DISTRICT HEALTH UNIT Full time

Open communication and the healthy exchange of ideas inspire an innovative workplace culture at the Simcoe Muskoka District Health Unit. As an award-winning* organization committed to service delivery excellence, we know that people are our most valuable asset.

Are you a dynamic, results oriented individual looking to join an organization committed to service delivery excellence? Then we would like to hear from you. As an employee at the health unit you will be treated fairly and with dignity and respect. The health unit provides a positive work environment where you are engaged, can freely exchange ideas, communicate openly, be innovative and are encouraged to practice work-life balance.

**Purpose of Position**:
To provide administrative assistance to assigned department, program or functional unit, and provide the first point of contact for public and staff inquiries. This includes word processing and data entry; minute taking; file and record management; developing promotional materials; formatting documents, presentations and reports; photocopying; mail distribution; ordering/distributing/maintaining office supplies & materials; arranging for equipment maintenance or repair; sign-out of office equipment; and maintaining effective communication with all staff and the general public. May be required to collect, secure and/or track cheques, cash or issue receipts.

**Responsibilities**:

- Provide administrative support to department, program or functional area(s) and committees;
- Provide general office administration support, including ordering & distribution of office supplies, arranging for equipment maintenance and repair, signing out equipment;
- Maintain records & provide data management, including security;
- Provide information and respond to requests from the public and staff and appropriately direct inquiries;
- Contribute to team and agency effectiveness.

**Specific knowledge, skills, abilities**:

- Demonstrated skills in Microsoft Word, Excel, PowerPoint and Outlook;
- Demonstrated skills in database and desktop publishing software;
- Advanced proof-reading skills;
- Demonstrated ability to develop and/or format materials and documents in accordance with agency standards including the selection of appropriate graphics and resources;
- Demonstrated record/data management skills including filing management skills (electronic and paper);
- Demonstrated ability to establish and maintain an information/resource database relevant to program or functional unit;
- Demonstrated ability to organize and prioritize work;
- Demonstrated ability to manage time effectively and meet deadlines;
- Demonstrated ability to manage multiple demands;
- Demonstrated oral communication and interpersonal skills including ability to deal with staff and the public in routine and challenging situations;
- Able to work independently within established parameters and to function effectively as a member of a team.

**Education**:

- College Diploma - completion of one-year office administration program

**Related Experience**:

- 1-3 year’s administrative experience with specialization, experience and training appropriate to program and/or department function.

**Deadline**: 4:00 pm, Wednesday, July 10, 2024

The cover letter is to clearly identify:

- How your education meets the educational requirements listed.
- Specific examples of how your experience meets the experience requirements listed.
- Specific examples of how your experience meets each of the minimum requirements of the job listed.
- Specific examples of how your education and/or experience meet each of the preferred assets listed in this competition.

**Job Type**: Fixed term contract

Pay: $32.95-$36.91 per hour

Expected hours: 35 per week

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (required)

**Experience**:

- Administrative: 1 year (required)

Work Location: In person

Application deadline: 2024-07-10
Expected start date: 2024-07-22