Supply Consultant

2 weeks ago

Edmonton, Canada University of Alberta Full time

**SMS Procurement & Contract Mng**:

- Competition No.

**S106849352**
- Posting Date

**Jan 17, 2023**
- Closing Date

**Will remain open until filled.**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$51,055 to $69,342 per year**
- Grade

**08**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of one year plus a day and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **North campus

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Department summary**

Finance, Procurement and Planning is responsible for financial reporting, resource planning, procurement, investments & treasury, and risk management & insurance. We have a team of service partners who work closely with the faculties, units and staff across the institution to provide excellent client service

Our Procurement team is responsible for the purchase of goods and services, contract management, vendor management, customs services, travel management and compliance.

**Position summary**

Supply Consultants manage the procurement process for goods and services for the entire institution (central unit within the Finance portfolio). This includes administering and managing transactions, contracts, purchase orders, competitive bids and preferred supplier agreements. Supply Consultants respond to client and supplier inquiries and manage client and supplier relationships.

As an entry level purchasing position they provide support to Senior Supply Consultants and Procurement/Contracting Specialists. They must have an understanding of purchasing policies and procedures in addition to competitive bid and contract law. Supply Consultants require an understanding of the applicable trade agreements and legislation.

They review purchasing transactions and consolidate requirements into appropriate purchasing methods (i.e. Corporate Purchasing Card, Preferred Supplier Agreements and SupplyNet.

**Duties**
- Reviewing SupplyNet Requests:

- Purchasing requests for assigned commodity codes are reviewed in accordance with internal working procedures.
- Approves and issues Purchase Orders in SupplyNet.
- Confirms and reviews new vendor set up requests to ensure that they are not duplicated.
- Vendor set up for contracts with individuals require HR review to determine if they are an active university employee.
- Confirms the correct currency and GST setup requirements have been established.
- Checks to confirm that purchase orders are issued in currency that matches the vendor set up.
- Provides consultation and direction for contracting for services.
- Issuing and managing processes for contracting with individuals or unincorporated businesses.
- Review documentation to ensure it supports a contractor relationship and that a Determination of a Workers Checklist is attached and signed.
- Development of contracts and agreements for purchases of goods and services in accordance with the delegated signing authority.
- Reviews and approves Change Requests from department and in accordance with internal procedures. Prepares amending agreements as needed for contracts.
- Utilizing the university contract templates and documentation; vets changes to terms and conditions internally with more senior procurement staff and/or Insurance.
- Assist departments with the processes in SupplyNet and provide direction and guidance on system use and processes.
- Reviews requests and determining a source of supply.
- Interacts with the client to obtain additional information about their purchase.
- Sources products and/or facilities a competitive bid process when required and ensures all terms and conditions are considered prior to approving a transaction.
- Provides clarification relating to competitive bids, purchase orders and invoicing.
- Resolve issues with suppliers and departments to ensure contract requirements and performance standards are met.
- Reviews assigned Preferred Supplier Agreement transactions, statistic

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