Operations and Facilities Coordinator

3 weeks ago

Nanaimo, Canada BGC Central Vancouver Island Full time

**Operations and Facilities Coordinator**

The BGC Central Vancouver Island (BGCCVI) is a registered Non-Profit and charitable organization on Vancouver Island serving over 1000 children, youth and families. At BGC, advocacy means amplifying youth voices, standing up for children and their families, and actively pushing decision makers towards a more inclusive and equitable Canada. This position provides a rewarding career opportunity for those seeking to make a positive contribution to a community-based, growth-oriented organization. As caring adult role models, BGCCVI staff build healthy, supportive relationships with children and youth, which in turn can positively influence the life path they choose.

**Job purpose**

Reporting to the Director of Child Care and Early Learning, the Operations and Facilities Coordinator is responsible for tracking and monitoring the systems that support the organizational assets including, but not limited to, facilities; vehicles; technology (laptops, computers, phones, printers etc.) and ensuring that all facilities, vehicles and other assets support organizational operations.

**What’s in it for you?**
- Competitive Salary
- Full-time, permanent position
- Benefits package, including Retirement Savings Plan
- 50% savings on childcare fees
- 3 weeks paid vacation
- Up to 12 days of paid sick time

**Duties and responsibilities**
- Responsible for the tracking and management of BGCCVI’s facilities, fleet and technology assets including preventative maintenance programs, fleet insurance, major repairs, acquisitions and decommissions, using a project management approach.
- Establishes, monitors, and carries out preventative maintenance procedures and schedules for buildings, equipment and grounds.
- Performs basic maintenance and repairs to agency program locations/vehicles.
- Orders, checks and receives cleaning and maintenance supplies for effective operations of all BGCCVI locations
- Develops contacts and owns the relationship with service providers for facilities, fleet, building and technology assets and sources relationships that decrease the cost of operating organizational assets.
- Manages and assigns work to external maintenance providers and contractors as required, in accordance with organizational priorities.
- Support administration in the tracking, budgeting, and accounting of all capital/maintenance tasks and operations.
- Work with lessees of BGCCVI’s owned properties to support their needs whilst maximizing value to the organization through a proactive facilities management program.
- Provides clear and concise communication in all aspects of the role within the organization and to external service providers, funders etc.
- Produces monthly and annual reports in the area of asset management for review by the Senior Leadership Team.
- As part of facilities management, ensure snow and ice removal us undertaken and where necessary ensure locations have a proactive snow removal and ice safety program in place.
- As an integral member of Joint Operational Health and Safety, oversee bi-annual external inspections of BGCCVI program and administrative locations.
- Additional operations and maintenance duties as assigned.

**Qualifications**

**Education**
- Successful completion of a certificate/diploma in administration, facility management, or related field.

**Experience**
- 2+ years of experience in a facility, transportation, asset management role.
- Experience in non-profit sector would be an asset

**Knowledge, skills and abilities**
- Working knowledge of Occupational Health and Safety Standards, including WorkSafeBC; Community Care Licensing; CARF or willingness to learn
- Excellent Project Management skills
- Excellent organizational and communication skills
- Strong attention to detail and accuracy
- Ability to meet deadlines
- Strong customer service focus
- Decision making, problem analysis and problem-solving skills
- Knowledge and use of Microsoft Office

**Working conditions**
- Travel to multiple club locations between Ladysmith and Comox Valley; minimum Class 5 driver’s license required

Job Status: Full-Time (40 hours per week)

**Salary**: $44,000-$48,000, depending on experience
Location: Nanaimo or Parksville

**Job Types**: Full-time, Permanent

**Salary**: $44,000.00-$48,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site childcare
- Paid time off
- Store discount
- Vision care

Flexible Language Requirement:

- English not required

Schedule:

- Monday to Friday

Application question(s):

- Do you have the ability to travel between multiple locations on Vancouver Island?

Work Location: One location

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