Facilities Manager

6 months ago

Nanaimo, Canada Edgewood Health Network Inc Full time

Be part of the work that’s changing lives.

The Facilities Manager is responsible for the oversight of general building and property maintenance including the inspecting, maintaining and repairing of mechanical, electrical, plumbing and HVAC systems to ensure optimal operating results and the cleanliness and safety of the building. The manager will oversee the day-to-day operation of the maintenance and housekeeping staff and ensure compliance with local, provincial and federal regulations. Responsible for performing highly diversified duties within a mental health environment that priorities client care and customer satisfaction.

**Position**:

- **Temporary** Role**

**Salary Range
- $84k - $112k**

**Job Duties & Responsibilities**
- Involved in both strategic planning and day-to-day operations, in relation to building and grounds maintenance, waste disposal and recycling; housekeeping services; procurement and contact management; security; and space management and moving.
- Develop a comprehensive capital and facilities plan.
- Provides input into annual budget and works with Director, Operations & Business Services to ensure monthly variance reports are monitored and discrepancies accounted for.
- Complete all necessary reports and records related to the department as required.
- Keep current with ongoing changes and new technology and adapt accordingly.
- Develop and maintain a preventative maintenance schedule for all critical building components and ensure compliance.
- Responsible for hiring, orientation, payroll and performance management of maintenance and housekeeping staff. Escalate performance issues to Director, Operations & Business Services as necessary.
- Plan for future development in line with strategic business objectives.
- Prepare documents to put out tenders for contractors.
- Project manage, supervise and coordinate the work of contractors.
- Calculate and compare costs for required goods or services to achieve maximum value for money.
- Lead and manage the people aspects of a leadership position including recruitment, performance management, conduct, training and development and other related leadership duties.
- Identify development/training needs for the department and address through formal training, coaching, etc.
- Oversee and supervise team of maintenance technicians, labourers and housekeeping staff.
- Manage and lead facilities activities to ensure minimum disruption to clinical activities.
- Ensure buildings meet health and safety requirements and that facilities comply with legislation.
- Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies.
- Coordinate and lead maintenance and housekeeping team to ensure work responsibilities being met.
- Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.
- Maintain adequate parts inventory and order items as necessary.
- Contract out landscaping and snow removal services.
- Execute equipment audits and record-taking policies.
- Engage and ensure the team, buildings, and property is compliant with WorkSafe BC requirements and is prepared for any emergent issues such as but not limited to, disasters (flood, extreme heat, fires etc.).
- Meet with Fire Department, Hydro, etc. as required.
- Maintain Fire Safety Plan (both a daily and yearly requirement)
- Help negotiate planned maintenance agreements with external companies, as well as arrange for service (we have contracts with many businesses, including mechanical systems, BAS, cooking equipment, refrigeration equipment, generator, chillers, fire systems, alarm monitoring, pest control, water treatment, grease traps, etc).
- Maintain communication with our landlord and deal with issues as they arise
- Oversee parking services.
- Inspect, maintain, and arrange maintenance for company vehicle.
- Order housekeeping related supplies.
- Perform all other duties as assigned.

**Additional Qualifications include**:

- Strong computer skills with proficient use of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams etc.)
- Excellent organizational, strategic, planning and implementation skills.
- Excellent presentation, writing, and verbal communications skills.
- Ability to anticipate and take initiative to work independently or collaboratively as needed.
- Good financial and business awareness.
- Facility planning to include short and long-range capital plans.
- Experience in managing third party service providers.
- Fluency in information technology, financial and other standard organizational systems.

**Work Conditions**
- 24/7 availability may be required.
- Physical ability to lift up to 75lb.
- Travel to the site, and off-site locations will be required.
- Safety equipment will be required, e.g. steel-toed safety boots, safety glasses/goggles, etc.
- Hazards associated with the trade.
- Work both indoors and outdoors.
- Will be exposed to construction site.

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