Administrative Assistant

4 days ago

Abbotsford, Canada UFV SUS Full time

**ADMINISTRATIVE ASSISTANT**
- The University of the Fraser Valley Student Union Society (SUS) is a BC Not-For-Profit Society representing and serving UFV students. The Society manages the Student Union Building and facilitates services such as the UFV U-PASS, food services, and the student health and dental plan. SUS also supports an active community by organizing events and providing wellness and developmental programming. As the official representative body of UFV students, our mission is to be an inclusive community that offers high-quality, accessible programs and services. We are the unified voice advocating on behalf of student interests in the UFV community, ensuring each student has opportunities to thrive._

**Work Schedule**:Full-Time (40 hours per week Monday-Friday)

**Compensation**:$40,000

**Benefits**: 20+ days leave (including vacation & office closures), extended health & dental care, RRSP & on-site parking

The Administrative Assistant is responsible for providing information to students at the Info Desk in the Student Union Building (SUB) and supporting the efficient operations of the office. This varied role would suit an enthusiastic person who enjoys problem-solving and helping students. Supporting all teams and the Executive Director in administrative duties, they will also assist students with questions about SUS programs and services. As a multi-tasker, you should be organized and adaptable as you represent the organization to the UFV community. This is a fantastic opportunity to expand your administrative skills while working in a supportive and engaging environment.

**DUTIES AND RESPONSIBILITIES**

The Administrative Assistant has responsibility for a variety of functions, including but not limited to the following outlined below:

- Greeting students in a friendly and professional manner to respond to inquiries, both in person and via the phone providing accurate timely information or directing them to the appropriate team member
- Supporting the Executive Director with administrative and Human Resource tasks
- Supporting the logistics of the Programs & Services team, including but not limited to UPASS distribution and providing information about our Health & Dental program and Campus Shuttle service
- Supporting the logistics of the Facilities team when required, including but not limited to athletic equipment rentals, locker rentals, room bookings, work orders and processing low-value payments
- Maintaining office equipment including photocopiers, printers, U-PASS equipment, and phones
- Booking travel arrangements for the Executive team
- Managing schedules and calendars
- Supporting team-building activities including logistics and procurement
- Managing the office and operating supplies budget
- Other duties, as required for SUS to achieve its mission, vision, and goals.

**QUALIFICATIONS AND EXPERIENCE**

**Education**: Diploma or certificate in a related field with at least two years of work experience

**Organization**: Highly organized and can confidently multi-task

**Interpersonal Communication**: Strong interpersonal communication skills, with the ability to work well as part of a team, connect with students and with external organizations

**Written Communicatio**n: Strong communication skills, both verbal and written, experienced in Microsoft Office including Excel

**Confidentiality**: Able to maintain the confidentiality of sensitive information

**Work Ethic**: Professional work ethic, exercising good judgment, initiative, and a high degree of professionalism

**Knowledge of UFV**: Knowledge of the UFV campus, courses, and SUS policies would be an asset.

**BENEFITS**:
In addition to a generous leave allowance, we offer a comprehensive health and benefits plan, a healthcare spending account, and RRSP matching up to 6%.

**CLOSING DATE

  • Administrative Assistant

    4 weeks ago

    Abbotsford, Canada Vedder Transportation Full time

    Vedder Transportation is currently looking for a Full Time Administrative Assistant to work in our Abbotsford corporate office. **Responsibilities**: The Administrative Assistant is responsible for providing day to day administrative support to the Administrative Departments of the Vedder Transportation Group. Requirements: - Administrative Assistant...

  • Administrative Assistant

    2 weeks ago

    Abbotsford, Canada Archway Community Services Full time

    **JOB POSTING #2024-CSJ-10-02** **INTERNAL/EXTERNAL** **Central Support** **CSJ Administrative Assistant** **Wage: $18.00 per hour** **Full time: 35 hours per week, Monday to Friday** **Temporary 8-week position, summer job through the Canada Summer Jobs Program,** **starting mid to end June 2024** **Provide Reception and Office Support** **Join the team at...

  • Administrative Assistant

    3 weeks ago

    Abbotsford, Canada Initial Security Full time

    We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. **Responsibilities**: - Organize office and assist associates in ways that optimize procedures - Sort and distribute communications in a timely manner - Create and update records ensuring accuracy and validity of...

  • Administrative Assistant

    1 week ago

    Abbotsford, Canada Eclectic Echinacea Full time

    Position Title: Administrative Assistant (Manufacturing/Warehouse) Company: Eclectic Echinacea (Prairie Doctor Brand) Location: Abbotsford BC **About Us**: Eclectic Echinacea is a leading herbal medicine manufacturing company dedicated to providing high-quality herbal products to promote natural health and wellness. As an Administrative Assistant, you...

  • Administrative Assistant

    4 weeks ago

    Abbotsford, Canada Raymond James Financial, Inc. Full time

    **Administrative Assistant** - 2401920 Cindy Boury Private Wealth Management of Raymond James Ltd. is seeking a full-time Administrative Assistant to work in our Garden Court branch office in Abbotsford BC. The primary role of the Administrative Assistant is to support a team of financial advisors. The Administrator is responsible for client service,...

  • Administrative Assistant

    1 week ago

    Abbotsford, Canada Manning Elliott LLP Full time

    **Job Title**:Administrative Assistant** - **Permanent, Full time** **Purpose of Role**: - Manning Elliott is seeking an experienced and accomplished Administrative Assistant for a full-time role at our Abbotsford location. This role will provide administrative support to the Partners and production team. **Reports to**: - Director, Human Resources &...

  • Administrative Assistant

    3 weeks ago

    Abbotsford, Canada Matrix Labour Leasing Ltd. Full time

    Matrix is hiring Administrative Assistants for an exciting project with our client in the Lower Mainland of BC (Abbotsford). Administrative Assistants are responsible for managing and distributing information among their co-workers, supporting the superintentents/manager/ field staff and doing other administrative work. **Responsibilities**: - Follows...

  • Administrative Assistant

    1 week ago

    Abbotsford, Canada Maan Farms Full time

    **Maan Farms Market and Estate Winery **is a destination for agritourism, events, local berries and wine, and a place for people to gather and make magical memories. We are looking for an experienced **Administrative Assistant** to join our growing team as we move into our open season. **Duties Include but are not limited to**: - Maintain the office...

  • Administrative Assistant

    2 weeks ago

    Abbotsford, British Columbia, Canada Archway Community Services Full time

    JOB POSTING #2024-CSJ-10-02INTERNAL/EXTERNALCentral SupportCSJ Administrative AssistantWage: $18.00 per hourFull time: 35 hours per week, Monday to FridayTemporary 8-week position, summer job through the Canada Summer Jobs Program,starting mid to end June 2024Provide Reception and Office SupportJoin the team at ArchwayCome Help Us Help PeopleLocation:...

  • Administrative Assistant

    4 weeks ago

    Abbotsford, Canada Lower Fraser Fisheries Alliance Full time

    The Lower Fraser Fisheries Alliance (LFFA) is a collaboration of thirty First Nation communities from the mouth of the Fraser River to the Fraser Canyon. The organization is guided by an Executive Committee who is directed by Delegates of the First Nations. The LFFA provides advocacy, communications, technical and coordination support to First Nation...

  • Administrative Assistant

    1 week ago

    Abbotsford, Canada Maan Farms Full time

    **Maan Farms Market and Estate Winery **is a destination for agritourism, events, local berries and wine, and a place for people to gather and make magical memories. We are looking for an experienced **Administrative Assistant** to join our growing team as we move into our busiest Fall season. Hours will include at least 1 weekend day until the end of...

  • Administrative Assistant

    1 week ago

    Abbotsford, Canada Vancouver Career College Full time

    We are happy to say that we are looking for an **Administrative Assistant** to join our team at **Vancouver Career College, Abbotsford, BC.** **Position**:Administrative Assistant **Job Status**:Ongoing Part-time role **Location**: 101 - 2121 Clearbrook Street, Abbotsford **Expected Start Date**:ASAP **Reports to**: Campus Director **Working Hours**:...

  • Administrative Assistant

    3 weeks ago

    Abbotsford, Canada Matrix Labour Leasing Ltd. Full time

    **About the Job** Matrix is hiring Administrative Assistants for an exciting project with our client in the Lower Mainland of Bc (Abbotsford). Administrative Assistants are responsible for managing and distributing information among their co-workers, answering phones, and doing other administrative work. **Responsibilities**: - Follows established...

  • Administrative Assistant

    2 weeks ago

    Abbotsford, Canada Payless Repairs Ltd Full time

    Payless Repairs Ltd are seeking a dynamic individual to provide overall reception and administrative support. The applicant will be friendly, welcoming and thrive in a positive, progressive atmosphere, respecting and valuing the diversity of individuals. We are looking for an individual who can contribute to our business operations and future growth. **Job...

  • Administrative Assistant

    3 weeks ago

    Abbotsford, Canada Green Fanfare Inc Full time

    They are a Canadian employee-owned company that has a "people-first" company culture with a strong focus on collaboration. They are a group of dynamic and creative employees with a variety of technical and scientific environmental backgrounds. Driven by its people, all employees have a seat at the table. The company is led by a team of scientists, and they...

  • Administrative Assistant

    2 weeks ago

    Abbotsford, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Administrative Assistant

    2 weeks ago

    Abbotsford, Canada Sprott Shaw College Full time

    _**Are you motivated by using your talents to support others? Come work for one of BC’s top private colleges!**_ - Established in 1903, Sprott Shaw College is a private post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Administrative Assistant

    3 weeks ago

    Abbotsford, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Administrative Assistant

    3 weeks ago

    Abbotsford, Canada Sprott Shaw College Full time

    _Are you motivated by using your talents to support others? Come work for one of BC’s top regulated colleges!_ - Established in 1903, Sprott Shaw College is a regulated post-secondary institution with 16 government-designated campuses across British Columbia. We take great pride in educating and preparing our students for rewarding and relevant careers in...

  • Administration Assistant

    3 weeks ago

    Abbotsford, Canada Trans Mountain Full time

    Trans Mountain operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state. **Our Core Values** Trans Mountain’s core values - Safety,...