Assistant Property Manager

4 days ago


Toronto, Canada Ace Condominium Management Inc. Full time

Site Administrator

Ace Condominium Management Inc. is a Toronto based company, which was formed to exclusively provide boutique, personalized, and professional condominium management services. Ace is a Canadian owned and operated professional condominium property management firm.

Currently, we are looking to hire a Site Administrator for one of our portfolios. As a site administrator, you will be reporting to the Property Manager assigned to your portfolio.

**The responsibilities for this job include, but are not limited to, the following**:

- Attend regular board meetings. (Sometimes evening & weekends)
- Prepare and present management reports.
- Assisting the Property Manager in obtaining, reviewing, delivering and presenting financial statements.
- Aid the Property Manager in finding quotations for any work which is estimated to exceed the contractual limitations for the corporation and make recommendations at the next board meeting
- Receive any and all resident inquiries in conjunction with Property Manager
- Frequently speak to unit occupants to get general opinions on trade work completed, service being provided and general condition of the site.
- Use direct communication with residents such as letters & newsletters to transmit value being delivered by the Board of Directors and Ace.
- Process invoices
- Aid the Property Manager in setting a Annual General Meeting date in conjunction with the Board and notify head office as soon as possible with details.
- Aid the Property Manager in managing all on-site staff, including superintendent, cleaners, etc.
- Aid the Property Manager in inspecting the whole property for deficiencies.
- Ability to work independently from Senior Management and able to operate with a minimum level of supervision.
- Must have a Limited License with the CMRAO
- Ability to keep complete and correct documentation of calls, board meetings, site visits, letters, etc.
- Ability to return phone calls within 24 hours with a reasonable level of resolution.
- Excellent organization and presentation at board meetings.
- Timeliness and follow-through on special projects.
- Ability to manage the financials of the corporation, including planning for the future.
- Provide polite service to unit owners and board members.

**We are looking for a person displaying the following skillsets**:

- Organized
- Compassionate
- Good grasp of the English language.
- Ability to write letters.
- Conflict resolution

**Salary**: From $37,500.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- property management: 1 year (preferred)



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