Property Manager

6 months ago

Toronto, Canada Affordable Property Management Inc. Full time

**Affordable Property Management** is seeking a **full-time Property Manager **to work at a Co-Operative Housing Corporation in Scarborough (Brimley Road and Ellesmere Road). This position reports to the Senior Property Manager and works Monday to Friday with some evenings required for Board meetings or community events.

**Position Description**: The Property Manager is responsible for all functions required in performing the management services outlined in the management contract including overall coordination and administration of on-site office.

**Responsibilities**:

- All clerical work relating to the Corporation including filing, reception, typing or correspondence and general office work including ordering of supplies.
- Prepare monthly management reports for Board meetings, identifying all activities and functions of the Corporation within the past month or period.
- Prepare Board meeting packages including agenda, meeting minutes, management report, financial report, and any correspondence to be sent to the Board one week prior to Board meetings.
- Attend all Board meetings and special meetings, and prepare and distribute minutes of all meetings.
- Supervise staff (superintendent and on-call staff), coordinate schedules, and submit payroll information.
- Manage building maintenance with Superintendent, coordinate tender process, provide work orders, maintain inventory, prepare purchase orders and ensure delivery of supplies and equipment is as ordered, correspond with trades and suppliers, maintain and inspect emergency life safety systems.
- Manage member inquiries and complaints and consider resolution or action required.
- Ensure regular payment of rent by members and collect delinquent accounts through counseling, collection procedures, and legal action.
- Market vacant units, coordinate members moves including unit inspections, repairs and rent collection.
- Maintain waiting lists for units in conjunction with the Rent Café/Housing Access Centralized Waiting List for rent-geared-to-income units.
- Verify and review the member’s annual income verification form when there are any changes to a subsidized member’s household or income.
- Calculate subsidized rents for the rent-geared-to-income members and make adjustments to annual rents as required.
- Assist the Senior Property Manager with preparation of the Annual Operating Budget as required under the Non-Profit program.
- Prepare year-end files and the Annual Information Return Package for the audit.
- Code and forward invoices to the Accounting Department for processing.
- Maintain financial records for the Corporation in a state acceptable to the Service Manager and the Corporation’s auditor.
- Organize and coordinate social events for the members.
- All other duties as assigned.

**Qualifications**:

- Must have excellent written and verbal communication skills in English.
- Must have experience working in office administration or secretarial support.
- Must have advanced computer knowledge in Microsoft Office and other relevant software.
- Must have strong interpersonal and customer service skills.
- Must be a self-starter who is able to work independently and as part of a team.
- Experience working in property management is an asset, preferably in a cooperative or non-profit setting.

**Salary**: $42,000.00-$45,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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