Accounting Clerk

3 weeks ago


Thunder Bay, Canada Heddle Marine Service Inc Full time

**Position Summary**:
**Responsibilities**:

- Accounts Payables: Printing, matching invoices to purchase orders and entering them in the system
- Payroll: Entering timecards into various systems and update spreadsheets (special project record keeping)
- Prepare and/or process correspondence, documentation, and forms ensuring accuracy of format, signing authority, etc.
- Intake and screen calls, producing detailed messages and sending information to relevant stakeholders
- Input information into the ERP system
- Create and facilitate various communications to staff, ensuring employees are notified of policy changes
- Process incoming and outgoing mail, sorting and distributing as necessary noting priorities, searching files, records, and arranging for couriers as necessary
- Generate reports, transcribe minutes from meetings, and assist in the creating of presentations
- Acting as “back-up” for finance team members while they are on vacation
- Maintain and scan hardcopies for the filing of completed jobs, invoices, etc.
- Maintain (improve) current document storage
- Light housekeeping
- Other duties as required

**Qualifications & Experience**:

- Degree or diploma in a related field
- 3+ years in an accounting clerk administrative role
- 1+ years accounting/bookkeeping experience
- Excellent computer skills, particularly with Microsoft Office Suite
- Experience using an ERP system an asset
- Strong computer and MS Excel skills (using lookups and Pivot Tables)
- Desire to be proactive, anticipating the needs of management
- Ability to work independently and as part of a team
- Detail-orientation with an ability to communicate and identify problems
- Adapt to change quickly and adjust work accordingly in a positive manner
- Organized with good time management skills (ability to work under pressure)



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