District Administrative Support

2 weeks ago

Wetaskiwin, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 34728

Ministry: Justice

Location: Medicine Hat, Wetaskiwin, Camrose, St. Paul

Full or Part-Time: Full time

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: January 3, 2023

Classification: Subsidiary 01B 3625 Administrative Support 5

**About Us**:
The Ministry of Alberta Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. Follow the link to see what else we have to offer:
**Role**:
District 3 of Provincial Court Administration is looking for a responsive, enthusiastic individual who can provide administrative support to the Director and Managers. The position will be based out of Wetaskiwin.

The responsibilities of this position include general office administration dealing with confidential matters pertaining to personnel, budgets, typing of legal documents and assisting with the preparation of monthly reports within strict deadlines.

Some of the responsibilities include:

- Maintains a filing system for all correspondence and documents and updates all manuals, and policy directives.
- Gathers and prepares statistical reports as required.
- Schedules meeting for management, prepares agendas, attends meetings and prepares minutes for distribution.
- Maintains and orders office supplies, furniture, and equipment. Purchases are made using the Alberta Government procurement card, by phone/Fax or online through a computer.
- Reconciles purchases on the procurement card system on the computer, ensuring compliance with financial directives.
- Monitors telephone invoices using the EPS computer system, ensuring accuracy of billings and the telephone inventory.
- Maintains fixed inventory asset inventory. Arrange for any repairs and make arrangements to surplus furniture and equipment.
- Answers inquiries from staff regarding benefits, entitlements, regulation and administrative policies.
- High level of communication skills in dealing with complex personnel, budgetary and payroll issues.
- Extensive knowledge of the pertinent rules, manuals, policy directives and procedures.
- Should be able to take initiative and demonstrate sound judgement in deciding methods of handling day to day and emergent situations.
- Interested in learning, demonstrate initiative and flexibility and be willing to perform additional tasks as required.
- Strong organizational and time management skills to deal with the complex and heavy workload, along with the ability to act independently with little or no supervision.
- Must exercise sound judgement in the decision-making process in relation to position duties.
- Computer skills including keyboarding and effective operation of the Microsoft Suite of products, and knowledge of various software programs are required.

**Qualifications**:
**Required**:

- High School diploma plus three years of progressively responsible related office administrative experience.

**Assets & Preference**:

- Education in Office Administration would be considered assets.
- Previous experience working with Microsoft Office will be asset.
- Related work experience such as office assistant, administrator etc.

**Equivalency Considered**:

- One year of experience for one year of education OR
- One year of education for one year of experience.

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies:
In this role, you will contribute to our team by demonstrating the following behavioral competencies:
**AGILITY**: You are able to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.

**SYSTEMS THINKING**: You consistently take a holistic and long-term view of challenges and opportunities at multiple levels across related areas.

**DEVELOP NETWORKS**: You proactively build networks, connecting and building trust in relationships with different stakeholders.

**BUILD COLLABORATIVE ENVIRONMENTS**: You lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

**CREATIVE PROBLEM SOLVING**: You are able to assess options, and implications in new ways to achieve outcomes and solution.

**DRIVE FOR RESULTS**: You are able to determine what outcomes are important and maximize the use of resources to achieve results that are aligned with the goals of the organization, w

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