Administrator, Corporate

3 weeks ago

Toronto, Canada Campfire Circle Full time

**Administrator, Corporate & Community Partnerships**

**ABOUT US**

Campfire Circle has offered healing through happiness for thousands of kids and families affected by childhood cancer since 1983. It’s where kids can be kids, and families can be families—engaging in camp-inspired community, in-hospital, and overnight camp programs, at no cost to them. As a privately funded organization, Campfire Circle donors make thousands of life-changing experiences possible for Campers throughout the year, all across Ontario.

**THE OPPORTUNITY**

Campfire Circle is currently seeking an Administrator, Corporate & Community Partnerships to join our dynamic Development Team

Reporting to the Director, Corporate & Community Partnerships, the Administrator, Corporate & Community Partnerships supports the achievement of annual fundraising targets with a major focus on third-party event fundraising and corporate partnerships. This role will help plan, organize, and evaluate corporate and community event partnerships in support of Campfire Circle’s short and long-term goals.

**Key Accountabilities**:
1. Partnership Administration:

- Provide support to over one hundred (100) annual 3rd party events in collaboration with the other members of the Corporate & Community Partnerships team.
- Work closely with the Officer, Digital Experience & Analytics to create event fundraising pages and online listings for events and partnerships.
- Lead the tracking of community events and corporate partners in Raiser’s Edge including creating and managing opportunities, ensuring data is accurate and updated on a consistent basis.
- Lead monthly pipeline review meetings including reporting on key metrics and moves management.
- Lead the tracking for all events and corporate partnerships in Outlook team calendars, event briefs, and lists in Microsoft Word and Excel including booking all necessary spaces and supplies.
- Support the execution of stewardship and partnership fulfillment for corporate and community event partners in collaboration with the Donor Experience Officer
- Work with members of the Events team on effective storage and space management across the Development Department to ensure spaces remain clean, safe, and work-efficient.
- Work with members of the Events team to manage all prize items, gift-in-kind donations, and event materials including maintaining an up-to-date inventory and re-ordering supplies as needed.
- Lead the administration and logistics for Community Events and Corporate Engagements, namely packing and unpacking processes.
- Coordinate all Corporate & Community Partnership team mailing including, but not limited to, invoices, thank you letters, recognition items, prize packages, event supplies, and miscellaneous packages.
- Provide general administrative support to the Development department as needed, including coordinating mailings, stewardship activities, accepting donations over the phone, and other duties as assigned.

2. Corporate and Community Partnerships Program:

- Serve as the main point of contact for events as assigned (typically events under $2,500)
- Attend and represent Campfire Circle at various community events and corporate engagement experiences including facilitating event booths, accepting cheques and other funds, and public speaking.
- Engage potential supporters while attending events, identifying opportunities to cultivate new relationships.

3. Merchandise Program
- Manage vendor relationships and ordering of all merchandise items, ensuring an up-to-date inventory across all sales sites.
- Lead the annual merchandise inventory and design process in collaboration with the Marketing & Communications team, the Officer, Donor Experience, and Officer, Corporate & Community Partnerships
- Oversee the processes for merchandise sales, e-commerce sales, and training resources needed to support sales.

4. Front Office Support:

- Act as reception coverage for lunch periods on a minimum of 2-3 days per week, and provide coverage for vacations on an as-needed basis
- Admit visitors and delivery persons to the office and great them as a representative of Campfire Circle, accepting packages and notifying other team members as needed.
- Accept mail and support all team members with any mailings as required.

5. Perform other duties and responsibilities as assigned by their Manager or their designate.

**ABOUT YOU**

**QUALIFICATIONS**
- Required Criteria:_
- A post-secondary degree from a recognized post-secondary institution or the equivalent combination of education and work experience.
- Experience in fundraising/non-profit environment, and/or in event planning.
- Strong verbal, presentation, and written communication skills
- A proven ability to work independently with the flexibility to take on a wide variety of assigned duties and projects.
- A demonstrated ability to work collaboratively in a team environment.
- A demonstrated ability to organize work, set priorities, meet deadline

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