Proposal Coordinator

2 weeks ago

Toronto, Canada MNP Full time

We describe our empowered teams as inspirational, innovative, and entrepreneurial. Combine your passion with purpose and join a thriving culture in the face of change.

Make an impact with our Proposal team as a **Proposal Coordinator.** This diverse team of professionals understands and responds to client needs while positioning MNP as the service provider of choice. As a trusted advisor, you will create engaging, refined, and persuasive client proposals that directly contribute to our firm's and our client's success.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

**Responsibilities**
- Bid distribution and management
- Monitor bid search sites (i.e., MERX, Biddingo and others)
- Manage the proposal inbox
- Promptly disseminate opportunity information to key team members
- Collect and distribute addenda
- Follow-up with RFx recipients on bid decisions
- Proposal coordination
- Attend proposal development meetings to gather relevant inputs required for the proposal, CRM, and other databases
- Review RFx requirements and develop proposal shells and drafts
- Collect and include content from bid team members, e.g. resumes, core content
- Proofread and edit documents and presentations for spelling, grammar, formatting, consistency, compliance and responsiveness
- Develop infographics for proposals, presentations, and core content library
- Coordinate with the administration team regarding the printing and sub of hard copy proposals
- Follow-up with prospective clients on bid evaluation status
- Conduct proposal-related research and gather information from multiple sources
- Manage multiple proposals ensuring strict adherence to deadlines
- Work with stakeholders across the organization to produce proposals, presentations, and other marketing material in alignment with brand and quality standards' deliverables
- Assist with the development of scopes of works and engagement letters
- Administration
- Maintain an up-to-date library of resumes, project profiles, proposal content, presentations and graphics while following MNP brand standards. Ensure all internal and external documents adhere to the MNP brand standards
- Maintain opportunities in the CRM and distribute periodic reports for the sales enablement team
- Support with ad hoc proposal requests
- Contribute to the development of new ideas and approaches to improve work processes
- Maintain flexibility to work overtime as necessary
- Act as a backup to other proposal team members as required

**Skills and Experience**
- A university degree or diploma in business, communications, English, creative writing, journalism or another related field and/or 1-3 years of experience in a related role:

- Bid search experience with Canadian tender sites, including MERX, Biddingo, Bids & Tenders, and other provincial sites.
- Ability to review RFx information and translate the requirements into a proposal shell
- Mailbox management
- Solid proficiency with MS Word, PowerPoint, Excel, SharePoint, Teams, and Dynamics 365
- Proven analytical, communication, organizational, and project management skills
- Strong technical writing skills and a proven ability to write proposals are required
- Exceptional communication and people skills, both formal and informal
- Experience with Adobe InDesign and Photoshop would be an asset
- Ability to work efficiently with deadlines and short timeframes, effectively manage time and priorities, and multitask effectively
- Ability to collaborate well with team members and possess a willingness to learn
- APMP designation is considered an asset

More than a paycheque, MNP is proud to offer customized rewards for our team members. With a focus on health and wealth, we provide an extensive list of benefits that support our unique culture and foster work-life integration.

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