Transaction Lease Coordinator

2 weeks ago

Toronto, Canada BGIS Full time

**Who We Are**

**SUMMARY**

The **Transaction Lease Coordinator **provides assistance to the real estate transactions team in the timely execution of transactions activities, preparation and distribution of transactions-related forms, letters and reports.

**KEY DUTIES & RESPONSIBILITIES**
- Creates and maintains key dates for leasing activities and notifies Transactions Manager of upcoming activities to assist with timely execution
- Prepares and distributes reports including but not limited to transactions services report, trade information, key performance indicators, etc
- Prepares lease transaction forms and letters including but not limited to trade record sheets, exercise letters, extension letters, waivers, employee occupancy, etc
- Maintains leasing-related documentation templates such as forms, letters and lease agreements
- Maintains the lease renewal and comparable rental rates databases and ensures data integrity
- Maintains leasing files and ensures all required documentations are received and are accurate
- Assists Transactions Managers in preparing listing agreements and marketing packages to market surplus properties
- Reviews lease documentations for clauses specifying items including but not limited to options, terminations and restrictive covenant to support leasing, negotiation and timely execution of activities
- Responds to inquiries received through the 1-800 Lease Transactions Services hotline

Other duties as assigned

**KNOWLEDGE & SKILLS**
- Minimum of 3 years of transactions services administrative support within a commercial real estate brokerage firm (preferred) or corporate real estate environment
- High school completion plus a specialized technical or business course
- Ability to interpret and execute transactions-related forms and letters
- Ability to review and interpret lease documentations
- Ability to extract and compile data into reports
- Strong administrative and organizational skills
- Strong attention to detail and data accuracy
- Computer proficiency in MS Word and MS Excel along with the ability to quickly learn proprietary databases

**Licenses and/or Professional Accreditation**
- None required
- Demonstrates an interest in attaining Real Estate License

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

LI-HG

LI-Remote

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