Principal's Assistant

7 months ago

Richmond, Canada Az-Zahraa Islamic Academy Full time

Assistant to the Principal

**Job Title**: Assistant to the Principal

**Job Summary**:
The purpose of this position is to manage the operations of AZIA’s Front Office. Responsibilities include serving as an assistant to the Principal, being a warm and welcoming face of the school to greet parents and students, and performing various support services for students, parents, staff, partners and the public. The position requires strong emotional intelligence and a high degree of discretion to help maintain confidentiality at all times and to promote positive public relations for the school.

**Job Details**:
Organization

To supervise the day-to-day work of the administrative function of the school office.

To ensure all visitors receive a warm welcome while maintaining proper safeguarding procedures.

To contribute towards the planning, development and organization of the support service systems, procedures and policies.

To supervise, train and develop administrative staff (receptionist, support staff) as appropriate.

To orchestrate and effectively communicate to all stakeholders regarding scheduled school events or visits from community partners (parent/teacher conferences, immunizations, photo days, counselling, etc.).

Administration

To oversee the coordination of re-enrollment and admission arrangements, maintain waiting lists and orchestrate intake interviews and assessments according to the school’s admission policy.

To maintain student records and help ensure the completion and submission of family forms.

To oversee the maintenance of records of absence/lateness and highlight any concerns to key stakeholders, including teachers, coordinators, and the principal as needed.

To reconcile income received, maintain records and ensure cash is stored securely.

To prepare new faculty & staff onboarding information and support.

To manage financial administration procedures in line with current Ministry Regulations and maintain appropriate records to satisfy internal audits.

Resources

To be responsible for ordering resources, and ensuring the best value.

To operate relevant equipment, photocopiers, phones, computers, etc

To assist with newsletters, marketing and other school promotions when required.

To assist with the organization of premises repairs under the direction of the Principal.

**Responsibilities**:
To contribute to the overall ethos/work/aims of the school.

To be committed to the safeguarding and promotion of the welfare of children and young people.

To comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, and equal opportunities, reporting all concerns to the Principal.

To develop constructive relationships with all external agencies and professionals.

To participate in training and other learning activities and performance development as required.

To recognize own strengths and areas of expertise and use these to advise and support others.

To attend and participate in regular staff meetings to provide updates, discuss developments of the administration function and share any issues or concerns.

**Minimum Qualifications**:
High school graduation or equivalent and 5+ years of office experience with increasing responsibility, including records maintenance, bookkeeping and experience in working with children and the public. Previous office manager/secretary experience preferred.

**Required Knowledge, Skills and Abilities**:
Fluency in English is required, with strong oral and written communication skills.

Strong administrative procedures (organizational / task management/priority assessment).

Tact, diplomacy, and professionalism.

Self-directed problem solver, critical thinking, attention to detail.

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

General bookkeeping, filing, accounting and computational skills an asset.

Ability to establish and maintain positive, effective working relationships with students, parents, staff, and the general public while managing through competing priorities.

Ability to interact with school-aged children in a warm, confident manner.

Ability to screen and treat minor student illnesses or injuries.

Working Conditions Office job; working under limited supervision using standardized practices and/or methods; leading, guiding and/or coordinating others; requires visual and mental concentration on high volume of detail; requires prolonged exposure to visual display terminal; computer operation requires dexterity and precision; required to be active and experience frequent interruptions and inflexible deadlines.

**Licenses/Special Requirements**: Criminal justice fingerprint clearance. Valid health/first aid card preferred.

**Reporting Relationship**: Reports to the Principal.

  • Mobile Support Equipment Operator

    7 months ago

    Richmond, Canada 39 Canadian Brigade Group 39 Service Battalion Full time

    Canadian Armed Forces Primary Reserve (Part-time) **MSE OPERATOR**: **Added benefit**: ICBC grants a class 3 Driver's License with an air-brakes endorsement once qualified on the MSVS (airbrakes truck) with some safe driving experience! **Only Permanent Residents and Canadian Citizens can be considered at this time.** Experience unique adventures,...

  • Campus Administrative Assistant

    7 months ago

    Richmond, Canada Spirit of Math Schools Inc. Full time

    **About this role**: With over 30 years of success, Spirit of Math is an innovative leader in after-school mathematics education for high-performing students. Located at more than 40 campuses across Canada. From our after-school classes and campuses to our expanding series of math workbooks and training for educators, Spirit of Math is changing the equation...

  • Campus Administrative Assistant

    7 months ago

    Richmond Hill, Canada Spirit of Math Schools Inc. Full time

    About this role With over 30 years of success, Spirit of Math is an innovative leader in after-school mathematics education for high-performing students. Located at more than 40 campuses across Canada. From our after-school classes and campuses to our expanding series of math workbooks and training for educators, Spirit of Math is changing the equation for...

  • Kindergarten Teacher

    7 months ago

    Richmond, Canada Catholic Independent Schools of Vancouver Archdiocese Full time

    Job Details WHY TEACH WITH THE CISVA - Teach in a faith-based and culturally diverse school environment - Classroom available upon hire. Not necessary to sit on TOC list. - Mentorship and monthly opportunities for professional development - Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental - Schools located...

  • Project Coordinator

    7 months ago

    Richmond, Canada J&S Sales Full time

    On behalf of our client, J&S Sales in Richmond, BC, we are searching for a highly skilled and detail-oriented Project Coordinator to join their team. J&S is an industry leader in commercial HVAC sales. Stocking a variety of trusted and respected brands, they provide a range of HVAC products. In addition, they supply comprehensive parts and services to their...

  • Principal

    6 months ago

    Richmond Hill, Canada York International Academy Full time

    York International Academy is an Ontario-based private high school inspected by the Ontario Ministry of Education. We offer the Ontario Secondary School Diploma to our graduating students. As our school grows and expands, we seek someone to take over the Principal role and help guide the school into its next successful chapter. York International Academy is...

  • Executive Assistant

    7 months ago

    Richmond, Canada H-S Tool & Parts Ltd. Full time

    We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. As an Executive Assistant, you will provide administrative support to our management team and contribute to the overall efficiency and effectiveness of our organization, as well as assist in preparation of quality documents and a '''Responsibilities...

  • Assistant Manager, Accounting

    3 months ago

    Richmond, Canada T&T Supermarket Full time

    T he Role: Reporting to the Accounting Manager, the Assistant Accounting Manager is responsible for managing the day-to-day activities of general accounting functions. This includes, but is not limited to, accounts payable, accounts receivable, fixed assets, inventory management, and cash & bank management. The position also handles period-end duties, such...

  • Parts Assistant

    6 months ago

    Richmond, Canada No. 1 Collision Group Full time

    Location: No.1 Collision Richmond Here at No.1, we prioritize creating an atmosphere that makes our employees feel both welcomed and valued. Our top priority is to create a team of individuals that is constantly growing and inspiring others around them to do the same. No matter the position, everyone here is ultimately working toward the same goal, which is...

  • Parts Assistant

    6 months ago

    Richmond, Canada No. 1 Collision Full time

    Location: No.1 Collision Richmond Here at No.1, we prioritize creating an atmosphere that makes our employees feel both welcomed and valued. Our top priority is to create a team of individuals that is constantly growing and inspiring others around them to do the same. No matter the position, everyone here is ultimately working toward the same goal, which is...

  • Parts Assistant

    7 months ago

    Richmond, Canada No. 1 Collision Group Full time

    Location: MB Collision Richmond Here at MB/No.1, we prioritize creating an atmosphere that makes our employees feel both welcomed and valued. Our top priority is to create a team of individuals that is constantly growing and inspiring others around them to do the same. No matter the position, everyone here is ultimately working toward the same goal, which...

  • Parts Assistant

    6 months ago

    Richmond, Canada No. 1 Collision Full time

    Salary: Location: MB Collision Richmond Here at MB/No.1, we prioritize creating an atmosphere that makes our employees feel both welcomed and valued. Our top priority is to create a team of individuals that is constantly growing and inspiring others around them to do the same. No matter the position, everyone here is ultimately working toward the same goal,...

  • Parts Assistant

    7 months ago

    Richmond, Canada No. 1 Collision Full time

    Location: MB Collision Richmond Here at MB/No.1, we prioritize creating an atmosphere that makes our employees feel both welcomed and valued. Our top priority is to create a team of individuals that is constantly growing and inspiring others around them to do the same. No matter the position, everyone here is ultimately working toward the same goal, which...

  • Children's Ministry Oversight Leader

    7 days ago

    Richmond, British Columbia, Canada Light Magazine. Full time

    Company OverviewLight Magazine is seeking a highly motivated and experienced individual to oversee the children's ministry of our organization.Job SummaryWe are looking for a dedicated leader to provide spiritual guidance and oversight to our children's ministry, working closely with the Senior Pastor and existing leadership team.Key...

  • Logistics Assistant

    6 months ago

    Richmond, Canada Herbaland Naturals Full time

    Job Tittle: Logistics Assistant Location: 13330 Maycrest Way, Richmond, B.C, V6V 2J7 Herbaland is a leading manufacturer of Plant-based nutrition for a better planet. We are excited to announce we are seeking an experienced Logistics Assistant to join our team. Herbaland’s culture is inclusive, sustainable, and community based, where we are dedicated to...

  • Assistant Manager Retail

    2 months ago

    Richmond, Canada D. & A.'s Pet Food 'N More Ltd. Full time

    Since 1988, Pet Food' N More has understood that your pets are a part of your family. At our stores you will find thousands of high quality products, from natural foods, tail wagging treats, and all the 'More' you could ever need for your best friend. Pet food' N More is locally owned & operated. Our stores are bright, attractive, and well merchandised....

  • Teacher's Assistant

    7 months ago

    Richmond Hill, Canada Genius Zone Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Help students individually or in small groups with assignments and reinforce learning and retention concepts under the supervision of classroom teacher - Monitor students during recess and lunch hour - Assist students with integration into the...

  • Accounting Assistant

    6 months ago

    Richmond, Canada Edwin S. W. Kong & Company Inc. Full time

    We are a growing CPA firm with 2 offices located in Richmond. We offer professional services to private enterprises in accounting, assurance, tax and advisory. We are seeking a full-time accounting assistant to join our team. **Responsibilities**: - Perform bookkeeping and data entry - Calculate and process payroll deduction - Prepare T4s, ROEs, EHT and...

  • Assistant Store Manager

    1 week ago

    Richmond, Canada Canna Cabana Full time

    Overview: Our retail **Assistant Store Manager (ASM)** is vital to delivering a distinctive shopping experience. The ASM is primarily responsible for working collaboratively with the SM and company management and to manage, maintain and supervise day-to-day retail operations activities at the retail store location. **Responsibilities**: **Sales Associate...

  • Customer Service Representative

    3 months ago

    Richmond, BC, Canada WM Uniform Group Full time

    Company Description WM Uniform Group serves a variety of industries primarily in security, parking, transportation and gaming sectors. Since 1996, our company has been providing one-stop shopping for customers in Canada. We are committed to offering the highest quality products at a very competitive price. We are constantly working with our customers to...