HR Assistant

2 weeks ago

Vancouver, Canada Pacific Coastal Airlines Full time

Pacific Coastal Airlines is seeking an **HR Assistant** (Employee Services Assistant) to join our team This position is a **full time, on-site position** based at our head office at the South Terminal of the Vancouver International Airport in Richmond.

This is a great opportunity for a new post-secondary graduate with human resources or business-related education, or someone with an office assistant background. This is an entry-level administrative assistant position within the Employee Services department. Previous human resources experience is not required and recent post-secondary school graduates will be considered.

**DUTIES & RESPONSIBILITIES**
- Perform reception duties including greeting Employee Services office guests and answering the Employee Services phone line
- Administer YVR RAIC program and processes
- Coordinate YVR "Block B" passes
- Administer employee parking pass program and processes
- Coordinate couriers and FedEx as requested by the Employee Services team
- Order and distribute business cards and nametags
- Assist with data entry and ongoing general employee file maintenance in the HRMS
- Assist with the implementation, roll out, and ongoing configuration of Dayforce
- Assist with employee-related reporting, auditing, and data management.
- Setup, maintenance, and termination of employee credentials related to new hires, transfers, promotions, terminations, etc.
- Annual renewal and maintenance of employee corporate hotel rates, discounts, and related documentation.
- Action new hire IT permissions, and current employee change/subtract permissions
- Administrate one or more employee recognition programs
- Prepare employment verification and status change letters
- Administer employee uniforms, including, set up and termination of employee uniform profiles and coordinating with uniform providers
- Maintain the Employee Services SharePoint page (e.g. update Wellness page information, document maintenance, etc)
- Assist with event planning and the coordination of employee activities
- May assist with Employee Travel administration, such as setting up and terminating employee travel profiles, processing changes to registered family members, etc.
- Administration of Employee ID cards
- Employee Store management and related projects
- Provide general administrative and office assistance to the entire Employee Services team
- Assist the Director, Employee Services and Manager, Employee Engagement with special projects
- Other duties as assigned

**QUALIFICATIONS**

**_ Education & Experience_**
- High School Diploma
- Post-Secondary education is preferred
- Administrative or office experience is preferred
- Experience using Ceridian Dayforce or another HRIS in an administrative capacity is a strong asset.

**_Skills, Knowledge and Abilities_**
- Intermediate computer skills in MS Office and ability to learn new technology quickly
- Proficient in MS Excel, including comfortable with using basic formulas and pivot tables.
- Strong communication skills (both verbal and written)
- Strong interpersonal skills with focus on teamwork
- Strong customer service skills related to assisting internal customers
- Ability to handle sensitive and confidential information in a professional manner
- Proven ability to complete tasks and achieve deadlines
- Ability to take initiative, prioritize, and organize multiple tasks effectively and to see them through to timely completion
- Maintain high level of professional standards at all time
- Detail-oriented
- Highly motivated and energetic
- Flexible and adaptable to change

**_ Why Pacific Coastal Airlines?_**

Company Culture: We honour our company motto of _People Friendly, People First_ for both our employees and our passengers. We encourage a positive, caring workplace and put a high value on collaboration, accountability, and loyalty. We are inclusive, respectful, and have a friendly corporate culture.

Health Benefits: We offer a standard benefits package consisting of health, dental, vision, travel medical, life insurance, STD and LTD, AD&D, an employee and family assistance program, paid sick days, and paid personal emergency days.

Travel Benefits: We offer excellent travel perks within the Pacific Coastal network for employees, their eligible family members, and their buddies. Also available to employees and their eligible family members is standby travel on other airlines across the world. Additionally, employees are eligible for discounts with various hotels and restaurants within the communities we serve as well as steeply discounted cargo shipping within the Pacific Coastal Airlines network.

Employee Programs: We have employee recognition and reward programs, a milestone service recognition program and employee appreciation events throughout the year.

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