Lead Wedding Coordinator

1 week ago

Calgary, Canada Melissa Alison Events Full time

**Company Overview**

Melissa Alison Events is a Calgary based company servicing Calgary, Banff, Canmore and the surrounding areas.

We create modern weddings and events through genuine connection and our love of a great celebration.

We aim to provide our clients with trustworthy and genuine advice and assistance for their events. We are truly passionate about what we do and want the best for all of our clients, and strive to go above and beyond with excellent customer service.

Melissa Alison Events is seeking a talented and reliable lead coordinator to join our team You will be working with the lead planner/owner on client meetings, venue site visits, and then with an assistant on-site for event days. You will also act as an assistant coordinator for other lead coordinators. There will be opportunities to assist with design vision for clients and styled shoots, with the potential to become a lead wedding planner in the future.

Our ideal individual will have availability for 15 - 20 dates in 2024. These dates are non-flexible, with event days being anywhere from 12 - 15 hours long, primarily on Friday/Saturdays/Sundays. Dates are sent in advance to ensure availability. A number of events are also situated outside of Calgary and accommodation is provided.

This is a part-time permanent employment position and payment ranges from $20 - $25/per hour based on experience.

This is well suited for those seeking an opportunity for more experience in the events and wedding industry, who are looking for a mentorship experience and are comfortable with a fast paced environment that can change rapidly.

**Duties include, but not limited to**:

- Creation and management of production schedules and timelines
- Liaise and communicate with clients to ensure customer satisfaction
- Gather feedback and report to owner on status of client events
- Attendance of regular virtual and in-person staff meetings
- Attendance of client takeover meetings
- Attend and run wedding rehearsals
- On event days, advocate and act on behalf of the client
- Management of vendors and their requirements onsite on event days
- Delegate tasks to and manage assistant coordinators
- Manage and assist with unloading décor and signage items in and out of venue. Requires light to medium lifting.
- Manage and assist with set up of ceremony and reception spaces (placement of tables, chairs, table settings, basic florals, backdrops, signage etc)
- Manage and assist with tear down of all décor, signage etc from venue at end of night if required (11pm - 2am dependant on specific event)
- Pick up of items as required on event days
- Interacting with guests and the wedding party as required
- When acting as an assist, capture behind-the-scenes video and photo of event days
- Troubleshooting onsite issues
- Other duties as directed

**Qualifications**

Our ideal individuals will have the following qualifications:

- Experience working in events
- Be an effective leader
- Available weekends and evenings
- Comfortable with long hours, and to work on your feet for up to 12 hrs
- Valid drivers license and means of transportation
- Proficient with technology (Google Drive, Excel, Slack, Social Media platforms)
- Excellent vendor management skills
- Outstanding communication and negotiation ability
- Attention to detail and an eye for design
- Work well under pressure, and can remain calm
- Must be able to problem solve quickly and effectively
- Be a team player, positive attitude at all times, happy, enthusiastic yet professional
- Be reliable and timely

**How to apply**

**Job Type**: Casual

**Salary**: From $20.00 per hour

Schedule:

- 10 hour shift
- Weekends as needed

Supplemental pay types:

- Overtime pay

Work Location: In person

Application deadline: 2024-02-29

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