Graduate Secretary

3 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Faculty Of Humanities -> English- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 11 June 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,305.00 - $4,438.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB7- Hours of Work- Monday to Friday, 8:30 am to 4:30 pm- Start Date- 6/27/2024- End Date- 7/2/2025- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.
- **_Hybrid work available after probationary period and in conjunction with other front office staff._**
- Indigenous Peoples
- Black people
- People with disabilities/disabled persons
- Racialized people or people of colour
- Women and gender diverse peoples
- Job SummaryThe Graduate Secretary and provides secretarial assistance to the Department’s Graduate Adviser. Working closely with Graduate Admissions and Records, the Graduate Secretary handles all work related to graduate students and their programs.

This position provides graduate and clerical support to the Administrative Officer, Chair of English, and Graduate Advisor/Graduate Committee. Responsibilities and key duties include:

- Assisting the Graduate Advisor with graduate admissions and the ongoing management of graduate programing.
- Assisting with the management of student funding: graduate TA budget, awards, fellowships, and SSHRC distribution, Graduate Course scheduling.
- Regularly update department graduate policy and website.
- Job RequirementsThis position requires a level of education, training, and experience equivalent to 2 years of experience working within a comparable environment.

**Knowledge/Skills/Abilities**:

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to problem solve by using judgement, independent thinking and/or analysis.
- Ability to interpret policies and procedures.
- Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
- Demonstrated ability to work independently as well as part of a team.
- Experience in maintaining confidential and sensitive information.
- Experience with event planning and coordination.
- Familiarity with Social Media platforms and visual communication is considered an asset.
- Knowledge of BANNER, FAST, Cascade, SharePoint, and AIRS is considered an asset.
- Familiarity with UVic programs, policies, procedures, and systems is considered an asset.

**Specialized Knowledge/Education**:
Secondary school diploma or equivalent. Some related post-secondary course work would be considered an asset.

**Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

**What UVic Offers**:To learn more click here.

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