Advisory Committee Coordinator

2 weeks ago

Fort McMurray, Canada Fort McMurray First Nation Group of Companies Full time

Department

Election Committee

Location

Gregoire Lake Reserve - FMFN

Position Type

Full Time

Salary

Date

2024.02.02

Description

**JOB OVERVIEW**

Reporting to the FMFN468 Chief Sustainability Officer, this position is responsible for providing administrative support, coordinating agendas, meetings, minutes, and other related administrative support to the FMFN468 Advisory Committees.**RESPONSIBILITIES**
- Provides support and facilitation to Advisory committees and working groups
- Coordinate, prepare and circulate agenda and revised agenda packets for meetings of FMFN468 Advisory Committees
- Administers all aspects of the operation of the committees in accordance with the FMFN468 by-laws, and all other applicable regulations and procedural policies.
- Maintain the ‘Agenda Items Schedule’, including chart of items for upcoming meetings
- Attend meetings of the Advisory Committees, prepare minutes, and follow up actions arising from the meeting
- Attends meetings of various committees and Sub-Committees, to record and prepare minutes and correspondence arising from such meetings and follows-up on related matters for the Committees, as necessary.
- Prepare yearly meeting schedules for all Committees
- Other duties as assigned

**REQUIREMENTS**
- College diploma in public administration, business administration or a related field or years of experience
- Demonstrated knowledge and understanding of FMFN468 Chief & Council procedures and processes
- Demonstrated attention to accuracy and detail in a time sensitive environment
- Excellent verbal and written communication and customer service skills
- Ability to multi-task in a fast-paced environment with changing priorities while attending to details
- Ability to exercise tact and discretion in dealing with confidential issues
- Ability to deal harmoniously and diplomatically with the public and elected officials
- Demonstrated ability to work effectively both independently and in a team setting
- Proficiency in Microsoft Office products including, Microsoft Outlook, Power Point and Excel, Adobe Acrobat PRO, Zoom required
- Ability to learn and adapt to new technologies, systems, and software programs

**HOURS OF WORK**: This position requires the incumbent to flex work hours to accommodate attendance at evening meetings of Council or Committees. Approximately 20-24 hours weekly.

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