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Advisory Committee Coordinator
2 weeks ago
Election Committee
Location
Gregoire Lake Reserve - FMFN
Position Type
Full Time
Salary
Date
Description
JOB OVERVIEW
Reporting to the FMFN468 Chief Sustainability Officer, this position is responsible for providing administrative support, coordinating agendas, meetings, minutes, and other related administrative support to the FMFN468 Advisory Committees.
RESPONSIBILITIES
- Provides support and facilitation to Advisory committees and working groups
- Coordinate, prepare and circulate agenda and revised agenda packets for meetings of FMFN468 Advisory Committees
- Administers all aspects of the operation of the committees in accordance with the FMFN468 bylaws, and all other applicable regulations and procedural policies.
- Maintain the 'Agenda Items Schedule', including chart of items for upcoming meetings
- Attend meetings of the Advisory Committees, prepare minutes, and follow up actions arising from the meeting
- Attends meetings of various committees and Sub-Committees, to record and prepare minutes and correspondence arising from such meetings and followsup on related matters for the Committees, as necessary.
- Prepare yearly meeting schedules for all Committees
- Other duties as assigned
REQUIREMENTS
- College diploma in public administration, business administration or a related field or years of experience
- Demonstrated knowledge and understanding of FMFN468 Chief & Council procedures and processes
- Demonstrated attention to accuracy and detail in a time sensitive environment
- Excellent verbal and written communication and customer service skills
- Ability to multitask in a fastpaced environment with changing priorities while attending to details
- Ability to exercise tact and discretion in dealing with confidential issues
- Ability to deal harmoniously and diplomatically with the public and elected officials
- Demonstrated ability to work effectively both independently and in a team setting
- Proficiency in Microsoft Office products including, Microsoft Outlook, Power Point and Excel, Adobe Acrobat PRO, Zoom required
- Ability to learn and adapt to new technologies, systems, and software programs
HOURS OF WORK:
This position requires the incumbent to flex work hours to accommodate attendance at evening meetings of Council or Committees.
Approximately 20-24 hours weekly.-
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