People & Culture Coordinator and Engagement

1 month ago

Edmonton, Canada AIMCo (Alberta Investment Management Corporation) Full time

DEPARTMENT:

Administrative
- CLOSING DATE:

- February 13, 2024

Opportunity

Are you looking for a dynamic and challenging work environment where you can continuously develop your problem solving and critical thinking skills? Do you have strong organization and project management skills that allow you to thrive in a fast-paced and at times ambiguous environment? If this sounds like you, this unique role as the People & Culture Coordinator and Engagement Advisor, AIMCo Foundation, might be the next leap in your career

AIMCo is seeking a resourceful, flexible, and proactive individual to provide administrative and project coordination support for the AIMCo Foundation for Financial Education and the People & Culture Diversity, Equity & Inclusion (DEI) and Employee Experience team. Reporting to the Director, DEI and Employee Experience, and working closely with the Executive Director, AIMCo Foundation, you will provide essential support to the AIMCo Foundation, and leverage your administrative and project management skills to support AIMCo’s DEI & Employee Experience team. As a member of this dynamic team, you will demonstrate a flexible, client-focused approach and look at challenges as an opportunity to make a positive impact.

About the AIMCo Foundation

At AIMCo, we do more than invest for our communities—we are invested in our communities, too. Established in 2018, the AIMCo Foundation for Financial Education is an employee-led initiative that seeks to amplify AIMCo's community impact in financial literacy and education. We empower prosperity through grants to registered nonprofit organizations that deliver diverse financial programming and services, as well as through scholarships and bursaries administered by post-secondary institutions offering formal financial education. This vital work is powered by the generous contributions of AIMCo employees and our corporate partners.

Having recently surpassed $1 million raised and distributed to our community, the AIMCo Foundation is in an exciting growth phase. This role is instrumental in providing the operational and project support necessary to ensure continued success.

**Responsibilities**:
- People & Culture Coordinator, AIMCo:

- Provide proactive calendar management and event coordination for senior People & Culture leaders, including meeting and training session coordination
- Assist with the preparation of presentations, reports and written correspondence for and on behalf of the DEI & Employee Experience team
- Provide administrative support to various team members as needed, including processing expenses, assisting with travel arrangements, facilitating vendor and contract submissions to Procurement, and invoicing
- Support onboarding for new team members
- Support logistics for internal communications of the DEI and Employee Experience team and our initiatives
- Support the administration of key Employee Experience platforms such as Benevity, Achievers and Headversity- Engagement Advisor, AIMCo Foundation:

- Coordinate programs and projects for the AIMCo Foundation, including annual financial and impact reporting, fundraising and employee / volunteer engagement events, recurring annual fundraising programs and the annual community granting cycle
- Support the Foundation’s volunteer and fundraising efforts by coordinating donor and volunteer stewardship, producing donor invoices and tax receipts, and facilitating volunteer recruitment, onboarding and ongoing engagement
- Provide proactive operational support to the Executive Director, board of directors and operating committees, including booking meetings, preparing and distributing meeting materials, coordinating file management, and supporting with data tracking and reporting
- Provide prompt and engaging response to AIMCo Foundation customer service inquiries
- 4+ years of relevant experience is required, demonstrating expertise providing administrative and project management support within a fast-paced office environment
- Ability to take initiative and work independently to accomplish assigned tasks, with a focus on continuous improvement and driving towards operational efficiencies
- Thrives when faced with multiple deadlines and high impact projects; enjoys taking initiative with a customer service approach
- Ability to identify gaps in process and proactively suggest / input solutions for the betterment of the team and the AIMCo Foundation
- Excellent time management and organization skills with the ability to reprioritize work and requests
- Excellent communication skills (written and verbal) and the ability to work well with a wide range of stakeholders
- Excellent proficiency using Microsoft Office software including PowerPoint, Word, Excel and Outlook required. Power BI knowledge is an asset.
- Experience with a customer relationship management (CRM) system such as The Raiser’s Edge, Blackbaud CRM, Salesforce or equivalent is an asset.
- Experience working or volunteering in

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