Executive Assistant

2 weeks ago


Toronto, Canada Ontario Ministry of Children, Community and Social Services Full time

**Executive Assistant (Minister’s Office)**

**Ministry of Children, Community and Social Services**

(Legislative Assembly of Ontario, Queen’s Park; Ministry Office, 438 University Avenue, Toronto)

**Responsibilities**
- Supporting the Minister in their day-to-day activities at Queen’s Park and the Ministry Office
- Ensuring the Minister is on time for engagements and is on track with his schedule
- Staffing the Minister at all meetings/events/engagements
- Organizing and preparing for meetings, including gathering documents, preparing summaries and attending to logistics of meetings (i.e. booking meeting rooms, collecting information regarding meeting participants, arranging catering if needed, ensuring the Minister is prepared with materials for the meeting)
- Help coordinate the MPP’s engagements at the Legislature, including registering and greeting visiting constituents and stakeholders
- Taking notes at meetings, collecting business cards, and ensuring action items are followed through
- Making travel arrangements (i.e., hotel, flights, and rental car bookings)
- Answering phones and directing inquiries to the appropriate person or department
- Communicating messages and information to the Minister
- Managing expense claims and any necessary administrative tasks
- Other activities that arise over the course of staffing the Minister
- Hours of work may vary including some evenings and/or weekends

**Requirements**:

- An undergraduate degree in related field is an asset
- Knowledge of the structure and policies of the government and political process
- Strong interpersonal, communication, business writing, and skills
- Process-driven, highly accountable, and sense of urgency for deliverables
- Ability to thrive in a fast-paced, challenging, and constantly changing environment
- Must be flexible to attend evening and weekend events with the MPP or on his behalf
- Culturally aware and/or knowledgeable about other languages is an asset

**Experience/Education**
- Undergraduate degree
- Political knowledge and/or experience

**How to Apply**

In your cover letter, highlight your experience in politics and your understanding of the Ministry of Children, Community and Social Services' priorities.

**We appreciate the effort of all applicants and will contact only those selected for an interview**.

contract

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Undergraduate degree

Ability to Commute:

- Toronto, ON M5G 2K8 (required)

Work Location: In person

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

Application deadline: 2024-03-29


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