Executive Assistant

3 weeks ago

Toronto, Canada ROI ADS LLC Full time

Job Title: Executive Personal Assistant

Location: Toronto

We are seeking a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive support to our executive team. As an Executive Personal Assistant, you will play a crucial role in managing day-to-day administrative tasks, ensuring the smooth functioning of the executive office, and facilitating effective communication within the organization. If you have exceptional organizational and communication skills, along with a strong ability to prioritize and multitask, we want to hear from you.

**Responsibilities**:

- Coordinate and schedule meetings, conferences, and travel arrangements for executives, ensuring all arrangements are well-organized and timely.
- Prepare agendas, meeting minutes, and other relevant documentation for executive meetings.
- Assist in the preparation of reports, presentations, and correspondence on behalf of the executives.
- Conduct thorough research and gather information as needed, providing relevant summaries and analysis to the executives.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Anticipate the needs of the executives and proactively address any administrative or logístical challenges.
- Serve as a point of contact between the executives and internal/external stakeholders, representing the executives in a professional manner.
- Assist in organizing company-wide events, team-building activities, and executive retreats.
- Perform general office management duties, including ordering supplies, managing vendor relationships, and maintaining office equipment.

**Requirements**:

- Bachelor's degree in Business Administration, Communications, or a related field (or equivalent experience).
- Proven experience as an Executive Personal Assistant or similar role, providing support to high-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
- Strong attention to detail, ensuring accuracy and quality in all administrative tasks.
- Excellent written and verbal communication skills, with the ability to communicate professionally with individuals at all levels of the organization.
- Proficient in using productivity tools and software, such as Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management systems.
- Discretion and professionalism in handling confidential information.
- Strong problem-solving and decision-making abilities, with a proactive and solution-oriented mindset.
- Ability to adapt and thrive in a fast-paced, dynamic work environment.
- Strong interpersonal skills and the ability to build positive relationships with internal and external stakeholders.
- Excellent multitasking and organizational abilities.

If you are a highly organized and professional individual, experienced in providing comprehensive support to executives, we invite you to apply. Join our team and contribute to the smooth functioning of our executive office, playing a critical role in driving the success of our organization.

To apply, please submit your resume, cover letter, and any relevant references or documentation highlighting your experience as an Executive Personal Assistant.

Pay: $43,812.47-$81,513.78 per year

**Benefits**:

- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekend availability

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

Expected start date: 2023-07-07

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