Office Manager

7 months ago

Haileybury, Canada Kilmarnock Enterprise Full time

The Office Manager is responsible for planning and overseeing all administrative support and office services for the company. This includes coordinating and communicating office activities, reception duties, shipping and receiving, contract management, supplies and stationery and general troubleshooting. The Office Manager will provide leadership and mentoring to other office staff to ensure growth and success. This position is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations.
- Oversee and support all administrative and office functions to ensure work completion and efficiencies.
- Project administration to include timely entering of information into job costing software or spreadsheets to keep project owners informed of job costs and project status.
- Assist project owners with documentation and administrative tasks as needed to support.
- Perform invoicing function which includes preparing and processing invoicing packages, submitting to project owner for review and submit to client. Follow up with project owner and/or customer on any overdue unpaid invoices.
- Responsible for developing and implementing office procedures and policies to standardize and streamline office functions.
- Identify and recommend opportunities for improvement in process, equipment and systems used.
- Stay updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications.
- Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning expenditures, analyzing variances and carrying out necessary corrections that may arise.
- Ensure security, integrity and confidentiality of data.
- In the absence of the office administrator perform reception and other administrative duties to minimize backlog and maintain deadlines.
- Oversee all phases of accounts payable.
- Collect, prepare and deposit gross receipts
- Oversee and/or type and review outbound quotations to clients
- Oversee and/or arrange travel accommodations for employees in an economical and timely fashion, including hotel bookings, car rentals, and so on.
- Manage janitorial, cleaning, repair, and maintenance service provider contracts and service level agreements for office and equipment.
- All other duties as assigned.

**Requirements**:

- GED or university degree in office administration/accounting, or an acceptable combination of education and experience.
- 5 years of direct work experience in an office management and/or accounting position.
- Strong knowledge of accounting procedures involving procurement, travel, and budget management.
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
- Experience in managing third-party service providers.
- Strong knowledge of Simply Accounting, as well as Microsoft Office products, including Excel and Word.
- Able to maintain filing systems, databases, and basic diary/minutes management.
- Excellent analytical and problem-solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Good financial and business awareness.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Strong customer service orientation.
- First Aid skills and/or certificates are considered assets.

Working Conditions
- Ability to attend and conduct presentations.
- Able to lift at least 25 lbs.
- Manual dexterity required to use desktop computer and peripherals.
- Overtime as required.

**Job Types**: Full-time, Permanent

Work Location: In person

  • Finance Manager

    3 months ago

    Haileybury, Canada WB Melback Full time

    WB MELBACK is currently seeking **a** Finance Manager.** The following position will **closely monitor the company’s financial health; maintain, manage, and analyze financial statements, payroll, project budgets, tax compliance issues. **QUALIFICATIONS/SKILLS**: - CPA designation or working towards the designation is considered an asset; - 5-10 years of...

  • Human Resource Manager

    6 months ago

    Haileybury, Canada WB Melback Full time

    **HUMAN RESOURCE MANAGER** **ABOUT THIS CAREER OPPORTUNITY**: WB Melback Corporation is a progressive company currently seeking to hire an experienced professional with the knowledge, skills, and abilities to fill the role as Human Manager. As a key member of the HR Team, this position will support the Human Resources requirements of the company, while...

  • Administrative Assistant

    7 months ago

    Haileybury, Canada Boart Longyear Full time

    Haileybury, Ontario - Reqid**: 15002BR** - Job Category**: Drilling Services** Boart Longyear is looking to hire an Administrative Assistant on a full-time basis in our Haileybury ON office. Boart Longyear is a leading global supplier of drilling services, drilling equipment and performance tooling. It also has a substantial presence in aftermarket parts...

  • Payroll Administrator

    6 months ago

    Haileybury, Canada Boart Longyear Full time

    **Job Summary** A payroll administrator is in charge of inputting multi-province, employee time and payroll data. The payroll administrator will work alongside another payroll administrator in the office, and the payroll supervisor (processor). Boart Longyear Payroll administrators work with bi-monthly and monthly deadlines and thus should have strong time...

  • Medical Receptionist

    6 months ago

    Haileybury, Canada Northwood Recovery Full time

    **Medical Office Receptionist/Support Staff - Addiction Recovery** **Position Characteristics** The Medical Office Receptionist/Support Staff assists patients with services identified in their care plan. The Receptionist will receive patients and visitors to the clinic in a friendly, non-judgmental and professional manner in accordance with the office...

  • Payroll Administrator

    6 months ago

    Haileybury, Canada Boart Longyear Full time

    Haileybury, Ontario - Reqid**: 14741BR** - Job Category**: Drilling Services** **Job Summary** A payroll administrator is in charge of inputting multi-province, employee time and payroll data. The payroll administrator will work alongside another payroll administrator in the office, and the payroll supervisor (processor). Boart Longyear Payroll...

  • Payroll Processor

    7 months ago

    Haileybury, Canada Boart Longyear Full time

    Haileybury, Ontario - Reqid: - ** 14741BR** - Job Category: - ** Other/Services functions** **Job Summary** A payroll administrator is in charge of inputting multi-province, employee time and payroll data. The payroll administrator will work alongside another payroll administrator in the office, and the payroll supervisor (processor). Boart Longyear...

  • Surveyor

    4 months ago

    Haileybury, Canada WB Melback Full time

    **Surveyor **Company Description** WB Melback Corporation is a company that provides Project Management and General Contractor Services to the Mining, Forestry and Energy Sectors specializing in large and small scale construction services, and are looking to fill positions for projects across Canada. **_ Key Responsibilities_** - Maintain and verify...

  • Dental Administrator Front Desk

    6 months ago

    Haileybury, Canada Northern Ontario Dental Clinic Full time

    We are looking for a new **front desk team member** to join our motivated dental care facility in **Haileybury, Ontario.** We are hiring in a full-time position **Monday through Thursday with half days on Fridays and one full Friday per month. ** Some evening hours up to 7 pm may be required on Tuesdays and Wednesday. Prior medical or dental experience is...

  • Dental Administrator Front Desk

    6 months ago

    Haileybury, Canada Northern Ontario Dental Clinic Full time

    We are looking for a new **front desk team member** to join our motivated dental care facility in **Haileybury, Ontario.** We are hiring in a full-time position **Monday through Thursday with half days on Fridays and one full Friday per month. ** Some evening hours up to 8 pm may be required on Tuesdays and Wednesday. Prior medical or dental experience is...

  • Construction Estimator

    7 months ago

    Haileybury, Canada WB Melback Full time

    WB Melback Corporation 685 View Street, Haileybury, ON CA P0J 1K0 Construction Estimator WB Melback Corporation is a Canadian-owned company with headquarters based in Haileybury, Ontario, and provides Mechanical Maintenance and Industrial Construction Services to Forestry, Mining, Oil and Gas sectors across Canada. **Responsibilities**: Provides support...

  • Estimating Administrator

    7 months ago

    Haileybury, Canada WB Melback Full time

    Estimating Administrator WB Melback Corporation is a Canadian-owned company with headquarters based in Haileybury, Ontario, and provides Mechanical Maintenance and Industrial Construction Services to Forestry, Mining, Oil and Gas sectors across Canada. Responsibilities **Qualifications**: - Previous experience working in a construction discipline or...

  • Dental Administrator Front Desk

    2 months ago

    Haileybury, Canada Northern Ontario Dental Clinic Full time

    We are looking for a new **front desk administrative team member** to join our motivated dental care team. We are hiring in a full-time position with full dayus on **Monday through Thursday, and one to two full Friday per month and half days on two to three Fridays per month. ** Some evening hours up to 7 pm may be required on Tuesdays and Wednesday. Prior...

  • Ehs&t Coordinator

    6 months ago

    Haileybury, Canada Boart Longyear Full time

    Haileybury, Ontario - Reqid**: 14398BR** - Job Category**: Drilling Services** **EHS&T Coordinator** **Job Summary**: Boart Longyear is looking to hire a new EHS&T Coordinator based out of Haileybury, ON. This role will help support our Canadian operations. The EHS&T Coordinator will partner with field staff, field Supervisors, and Management to achieve...

  • Ehs&t Coordinator

    7 months ago

    Haileybury, Canada Boart Longyear Full time

    Haileybury, Ontario - Reqid: - ** 14557BR** - Job Category: - ** Drilling Services** **EHS&T Coordinator** **Job Summary**: Boart Longyear is looking to hire a new EHS&T Coordinator based out of Saskatoon, Saskatchewan. This role will help support our Canadian operations. The EHS&T Coordinator will partner with field staff, field Supervisors, and...

  • Operations Supervisor

    6 months ago

    Haileybury, Canada National Express Full time

    **Description** Stock Transportation Ltd. (a subsidiary of National Express LLC) operates more than 2,800 school buses and serves 35 school districts throughout Ontario, Nova Scotia and Alberta. Our corporate office, located in Markham ON, houses the administrative and support functions for the company. Stock Transportation has a strong record of success...

  • Estimator/project Coordinator

    8 months ago

    Haileybury, Canada WB Melback Full time

    **Estimator/Project Coordinator WB Melback Corporation is a Canadian-owned company with headquarters based in Haileybury, Ontario, and provides Mechanical Maintenance and Industrial Construction Services to Forestry, Mining, Oil and Gas sectors across Canada. **Responsibilities** **Qualifications** - Education in an engineering/technologist discipline is...

  • Administration and Finance Assistant

    7 months ago

    Haileybury, Canada Timiskaming Home Support Full time

    **About us** Timiskaming Home Support is a district-wide agency that provides services to the elderly and people with physical disabilities, enabling them to remain at home. Timiskaming Home Support services an area from Sesekinika in the North to Temagami in the South, from Gowganda in the West to the Quebec border in the East. **Vision** Living at home...

  • Administration and Finance Assistant

    2 months ago

    Haileybury, Canada Timiskaming Home Support Full time

    **About us** Timiskaming Home Support is a district-wide agency that provides services to the elderly and people with physical disabilities, enabling them to remain at home. Timiskaming Home Support services an area from Sesekinika in the North to Temagami in the South, from Gowganda in the West to the Quebec border in the East. **Vision** Living at home...

  • Dispatcher - Hearst, Ontario

    2 months ago

    Haileybury, Canada National Express Full time

    **Dispatcher - Hearst, Ontario** - Stock Transportation Ltd. (a subsidiary of National Express LLC) operates more than 2,800 school buses and serves 35+ school districts throughout Ontario, Nova Scotia and Alberta. Our corporate office, located in Markham ON, houses the administrative and support functions for the company. Stock Transportation has a strong...