Site Clerk

5 months ago

Ottawa, Canada The Taggart Group of Companies Full time

**Job Title**: Site Clerk

**Reports to**: Site Superintendent

**Company**: Tamarack Homes

**Location**: Meadows

**Date Prepared**: June 2020

**Tamarack Homes**

Tamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when Harold Taggart began building homes for returning war veterans. Since then we have built hundreds of homes in communities across the Ottawa and Kingston regions. We take pride in quality workmanship and creating homes that are more than just houses. The communities we construct are built on excellence and attention to detail. Today, Tamarack Homes continues to be one of the most sought-after home builders in eastern Ontario.

**Position Description**

The Site Clerk is responsible for all general administration for a specific subdivision site office. This includes, but is not limited to preparing purchase requisitions, scheduling of trades, services, organizing and filing paperwork for site deliveries, or shipments and general coordination between head office and site. The performance of the duties must ensure a quality approach to all, homeowners, employees, managers trades and vendors. All responsibilities must be performed in a manner consistent with the Tamarack vision, mission, and must comply with all company policies and procedures. The Site Clerk in coordination with the Site Superintendent and the Finishing Foreman are responsible for carrying out policies and procedures that support the strategy and goals of home buildings by Tamarack Developments.

**Major Responsibilities**:
**Site Clerk**
- Review and organize documents to be sent to the company’s head office, such time sheets, vacation requests and occupancy permits.
- Forward all original copies of city inspections, Geotech reports, and engineer reports and organize delivery of slips and invoices to head office.
- Organize and ensure all site filling system is up-to-date.
- Regularly update job summary book.
- Coordinate and schedule trades with Site Superintendent and Finishing Foreman.
- Troubleshoot scheduling issues as needed.
- Support the Finishing Foreman, Superintendent or service team with the pre-move lists, 30-day inspections and year-end inspections.
- Schedule and coordinate with service technicians, or trades on the work that needs to be complete from the PDI lists mentioned above.
- Prepare, assign, designate and deliver all 30-day, year-end and urgent service repairs to the effected trades. Document and track all service performed.
- Distribute weekly summaries of outstanding deficiencies to all sub-contractors/trades.
- Ensure that all services deficiencies are completed in the required timeframe.
- Coordinate, update and follow up with all trades and in-house service techs after the service appointments with the homeowners.
- Remind all trades of all scheduled appointments prior to the selected dates.
- Order all necessary construction materials for individual service repair items and all in house construction materials.
- Order any extra plans needed from head office and issue purchase orders as requested by Site Superintendent.
- Issue and distribute purchase orders for all service-related requests.
- Scheduling of various services for the homes: this includes but is not limited to the scheduling of gas and hydro installations with respective utilities companies, the booking of city inspections and the scheduling of hot water tank orders and deliveries with supplier.
- Confirm that utilities have been delivered to the proper units and installations are complete.
- Regularly provides updates to, and work closely with designated customer care representative to ensure clear lines of communication are maintained between trades, site and the homeowners and tasks are being completed in a timely manner.
- Clean and maintain site office.
- Maintain communication board in the site trailer.
- Prepare and distribute documentation and notifications to homeowners, potential homeowners, communities.
- Participate in other customer care responsibilities as needed.
- Other administrative duties as requested by the Site Superintendent.

**Statement of Qualifications**:
**Knowledge, Skills and Abilities**
- A high school diploma is required. Post-secondary education in business administration or management would be considered an asset.
- A minimum of three years of experience in office administration is required, experience in construction (residential preferred) would be a definite asset.
- Excellent organizational, prioritization and time management skills.
- Demonstrated strong customer service orientation.
- Excellent problem-solving skills.
- Strong administrative skills with proficient use of program such as Microsoft Office skills (Word, Excel, PowerPoint) and Outlook. Bilingual in French and English is considered an asset.

**Physical/Sensory Effort/Work Environment**:

- Residential construction site. Can be loud and difficult to navigate at times.
- Busy, and at times, a loud wo

  • Site Clerk

    5 months ago

    Ottawa, Canada The Taggart Group of Companies Full time

    **Job Title**: Site Clerk **Reports to**: Site Superintendent **Company**: Tamarack Homes **Location**: Meadows **Date Prepared**: June 2020 **Tamarack Homes** Tamarack Homes has a legacy of home-building in Ottawa that dates back to the 1940s when Harold Taggart began building homes for returning war veterans. Since then we have built hundreds of...

  • Produce Clerk

    5 months ago

    Ottawa, Canada Mid-East Food Center Full time

    Mid-East Food Center is looking for a motivated and friendly produce clerk to be responsible for the stocking and arranging of fruit and vegetables. Produce clerk is responsible for the stocking and arranging of fruit and vegetables. The produce clerk's duties include following health and safety regulations, informing management of low stock, ensuring that...

  • Financial Clerk

    2 weeks ago

    Ottawa, Ontario, Canada VSG Landscaping and Renovation Full time

    Job SummaryVSG Landscaping and Renovation is seeking a skilled Financial Clerk to join our team. As a Financial Clerk, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts.ResponsibilitiesCalculate and prepare cheques for payrollKeep financial records and establish, maintain and balance...

  • Accounting Clerk

    2 weeks ago

    Ottawa, Ontario, Canada Maple Route Logistics Full time

    We are seeking a skilled Accounting Clerk to join our team at Maple Route Logistics. As an Accounting Clerk, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts. You will also be required to maintain general ledgers and financial statements, post journal entries, and prepare other...

  • Inventory Clerk

    5 months ago

    Ottawa, Canada Sterling Ford Sales Full time

    We are looking for a dynamic entry level inventory clerk for our parts department. - 1 year experience in dealership warehouse - Computer literate (Microsoft office suite) - Flexible hours (including Saturdays) - Bilingual (preferred qualification - English & French) - Experience in dealing with clients / customers - Able to work individually and in group -...

  • Accounting Clerk

    5 months ago

    Ottawa, Canada FCi (Fleming Communications Inc.) Full time

    **Are you looking for a challenging yet rewarding role in a company that’s always on the move? Then FCi might be a great fit for you. We are looking for an experienced Accounting Clerk for our busy office located near the Ottawa Trainyards.** FCi is looking for an experienced accounting clerk that will compliment our existing team and contribute...

  • Procedural Clerk

    4 months ago

    Ottawa, Canada Senate of Canada Full time

    **About the Senate** The Senate plays a unique role in shaping our country’s democracy. As members of the upper house of Parliament, senators examine legislation, study public policy, champion causes and conduct interparliamentary diplomacy. As a workplace, the Senate is composed of dynamic people representing our nation’s diverse talents, backgrounds...

  • Financial Clerk

    2 weeks ago

    Ottawa, Ontario, Canada Maple Route Logistics Full time

    Job Summary: We are seeking a detail-oriented and organized Financial Clerk to join our team at Maple Route Logistics. As a Financial Clerk, you will be responsible for maintaining accurate financial records, preparing financial statements, and performing various accounting tasks.Key Responsibilities:Calculate and prepare cheques for payrollCalculate fixed...

  • Accounting Clerk

    6 days ago

    Ottawa, Canada iPSS inc. Full time

    iPSS Inc. is a leading IT Cyber Solutions integrator located in the National Capital Region. We are looking for a motivated, energetic, personable, and eager Accounting Clerk to join our dynamic team. As an Accounting Clerk, your primary role will be to support the Controller by assisting in a variety of tasks such as managing vendor invoices, issue vendor...

  • Warehouse Clerk

    2 months ago

    Ottawa, Canada UNITED PARCEL SERVICE Full time

    **Primary Job Posting Location**: Ottawa, Ontario Canada Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill +...

  • Office Clerk

    4 months ago

    Ottawa, Canada Adonis Groupe Full time

    **Office Clerk** Under the direction of the store manager and assistant managers, the office clerk performs various administrative tasks related to human resources, orders and in - Perform price changes in the system; - Count money from cash deposits and make bank deposits (system and cash); - Prepare price tags (regular, instore, EDLP and circular); -...

  • Warranty Clerk

    1 month ago

    Ottawa, Canada Belair Lexus Full time

    Bel-Air Lexus and Bel-Air Toyota are looking for a FULL-TIME WARRANTY CLERK **Position Overview**: The Automotive Warranty Clerk is responsible for processing warranty claims for automotive repairs and ensuring all claims are submitted accurately and in a timely manner. This role requires excellent attention to detail, strong communication skills, and the...

  • Warranty Clerk

    5 months ago

    Ottawa, Canada Belair Toyota Full time

    Overview: We are seeking a detail-oriented and organized individual to join our team as a Warranty Clerk. As a Warranty Clerk, you will be responsible for providing administrative support and ensuring the smooth operation of our office. This is a full-time position with opportunities for growth and development. **Responsibilities**: - Process all extended...

  • Inventory Clerk

    7 days ago

    Ottawa, Canada W.R Davis Engineering Limited Full time

    **INVENTORY CLERK** Inventory Clerk The Supply Chain team is responsible for the sourcing, negotiation, contracting, logistics, risk management and vendor management for all products and services required to support the in-house engineering and manufacturing at Davis’ AS9100 certified facility. We are looking for a highly motivated and focused Inventory...

  • Inventory Clerk

    2 months ago

    Ottawa, Canada W.R Davis Engineering Limited Full time

    **INVENTORY CLERK** Inventory Clerk The Supply Chain team is responsible for the sourcing, negotiation, contracting, logistics, risk management and vendor management for all products and services required to support the in-house engineering and manufacturing at Davis’ AS9100 certified facility. We are looking for a highly motivated and focussed...

  • Real Estate Law Clerk

    1 month ago

    Ottawa, Ontario, Canada Terrence M. Romanow] Full time

    Overview of the RoleTerrence M. Romanow is seeking a skilled Real Estate Law Clerk to join our team. The ideal candidate will possess strong language skills in English or French, as we operate in a bilingual environment.Key ResponsibilitiesAs a Real Estate Law Clerk, you will be responsible for working on-site at our physical location. This role requires...

  • Accounts Receivable Clerk

    5 months ago

    Ottawa, Canada ASL Agrodrain Limited Full time

    Here We Grow Again! ASL is hiring an **Accounts Receivable Clerk** Founded in 1975, ASL is a well-established multi-sector civil construction company performing Earthworks, Residential Development, Site Development, Landscaping, Forming, Geothermal, & Conservation projects. We are committed to providing an environment that supports professional growth,...

  • Warehouse Clerk

    1 month ago

    Ottawa, Canada Franklin Empire Inc Full time

    **Franklin Empire Inc**. supplies electrical components for new construction, renovation, and maintenance of industrial plants, residences and commercial buildings. We provide OEM and MRO solutions, lighting design, inventory management, training, automation expertise, and specialty services. We are seeking a person who is looking for new challenges in a...

  • Warehouse Clerk

    5 months ago

    Ottawa, Canada Franklin Empire Inc Full time

    **Franklin Empire Inc**. supplies electrical components for new construction, renovation, and maintenance of industrial plants, residences and commercial buildings. We provide OEM and MRO solutions, lighting design, inventory management, training, automation expertise, and specialty services. We are seeking a person who is looking for new challenges in a...

  • Administrative Clerk

    5 months ago

    Ottawa, Canada Compass Group Full time

    **Working Title**:Administrative Clerk **Employment Status**: Part-Time **Starting Hourly Rate**: 20.25 **Address**:1015 Bank Street Ottawa ON K1S 3W7 **New Hire Schedule**:Part-Time You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th...