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Meeting & Events Coordinator

2 months ago

Toronto, Canada Grant Thornton Full time

**Who we are**
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

We have an exciting career opportunity for a highly motivated Meeting & Events Coordinator. In this role, you will have the opportunity to contribute and learn in a high quality, fast paced and client focused environment.

You’ll have a chance to expand your events portfolio with creative planning and interpersonal skills supporting senior leadership within the Southern Ontario Business Unit (SOBU). You will learn something new every day and be a major influence in how our meetings, events and conferences are created and executed.

This is a unique opportunity to collaborate with key stakeholders and become known as a trusted advisor. It’s a chance to tap into your knowledge, passion, and experience; a chance to contribute meaningfully to our purpose - to help our clients, colleagues and communities thrive.

**As a Meeting & Events Coordinator your responsibilities will include**:

- Draft agenda, prepare materials for meetings including visuals, prepare meeting minutes, follow up on action items and distribute as appropriate
- Support specific business unit initiatives and projects. Engage with the appropriate internal stakeholders
- Work closely with the Senior Administrative Assistant and the SOBU marketing team in the planning and coordination of events (in-person, virtual and hybrid) within SOBU
- Understand the stakeholders’ requirements and expectations for each event while ensuring appropriate timelines are set and met
- Coordinate logistics for small, medium to large sized meetings and events. This includes venue sourcing, booking event and meeting space, audio-visual requirements, negotiating contracts and pricing, coordinating with venues, scheduling activities
- Coordinate the invitation of and registration of attendees, as well as on-going communication regarding event details
- Assisting with the purchase of supplies, gifts, and prizes and coordinating the delivery and/or setup of the items at the event
- Conduct final inspections on the day of the event to ensure everything adheres to Grant Thornton standards and act as the on-site contact at the event
- Final event reconciliation including the processing of pre-approved invoices and budget reporting
- Walk in other’s shoes and visualize the experience from the attendee’s perspective to make creative and innovative suggestions which will help improve, elevate, and add value to events, as well as help foresee possible issues before they arise
- Incorporate Grant Thornton’s vision and purpose into everything you do

**Be Grant Thornton**
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens

**Think you’ve got what it takes to be a Meeting & Events Coordinator? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick**:

- Completed post-secondary education in Marketing/Business (university and/or college diploma). Concentration in event management would be considered an asset
- 3+ years prior experience with event coordination (preferably at a professional services firm)
- Excellent communication skills (oral and written)
- Outstanding, proactive organizational and time/project management abilities
- Proven ability to multi-task and prioritize with an eye to consistently producing high-quality work and meeting deadlines in a demanding environment
- Self-starter with a keen eye for detail and accuracy and proven ability to be resourceful and proactive to obtain information needed to complete tasks
- Thinks innovatively, exercises sound judgment, and demonstrates adaptability to interact with a diverse team of people and projects
- Creative problem-solving skills and sound professional judgment, espec

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