Meeting & Events Coordinator

3 weeks ago

Toronto, Canada Vantage Venues Full time

Vantage Venues is downtown Toronto’s premier center for conferences and events. We are an ideas incubator and a communication hub, removing barriers, connecting, and inspiring guests in both the physical and virtual space.

We are a passionate and dynamic company looking for an experienced, resourceful professional to coordinate corporate and private events, as well as manage administration and logistics in support of managers in a busy conference center environment. We look to discover strengths and find the best way to utilize them. Duties may be added or remove as the position develops.

Specific Accountabilities
- Oversees and coordinates event details such as food and beverage, audiovisual equipment, signage and appropriate décor (florals, linens, color schemes, etc.).
- Manages and orders supplies.
- Gathers information on each booking to achieve quality event productions.
- Creates and revises room layouts for events.
- Proposes new ideas to improve meetings and events planning and the implementation process.
- Serves as a liaison with vendors on event-related matters.
- Coordinate’s appointments and visits to tour our space, and schedules meetings and events on the calendar.
- Prepares and modifies contracts as requested.
- Anticipates project needs, discerns work priorities, and meets deadlines.
- Champions the Vantage Venues vision.
- Gathers guests’ feedback and recommends improvements.
- Negotiates and books event space when required.
- Availability to work predominantly daytime with some evening hours.

Required Skills and Experience
- Must be an enthusiastic professional, with demonstrated ability to build relationships.
- Fantastic customer service ethic and high expectations for quality.
- Strong sales skills imperative.
- Excellent communication skills, including writing, proof reading skills, and speaking.
- Excellent interpersonal skills both in person and by phone, with a high degree of professionalism.
- Ability to accomplish projects with little supervision.
- At least 3 years’ experience coordinating special events in a professional capacity.
- Ability to effectively prioritize and execute tasks with an appropriate sense of urgency in a fast-paced environment with little supervision.
- Has precise attention to detail and a love for meetings and events.
- Ability to influence indirectly to achieve results.
- Must possess a strong attention to detail.
- Highly motivated and very hands-on.
- English proficiency required. Additional languages beneficial.

Preferred Skills and Experience
- ‘Event Temple’ event management software experience is a strong asset
- _Wedding planning experience is an asset._
- High school diploma: additional certification in hospitality is a plus.

We thrive in an environment built on accountability, respect, integrity, and hospitality. We invest in our team, our guests, our local suppliers, and our community. When we don’t understand or agree, we stay curious. We know the little things are what add up to make us great. We take initiative. We are passionate and resourceful. Our effort is undeniable. We are creative and we find solutions. We are resilient. We try new things. We embrace new technology and ways of working, turning challenges into adVantages.

**Salary**: From $52,000.00 per year

**Benefits**:

- Dental care
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Toronto, ON M5H 1J9: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Expected start date: 2023-05-08

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