Office Assistant

3 months ago

White Rock, Canada Baptist Housing Full time

**The Opportunity**

At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized.

**About The Role**

As a Business Office Assistant, you will play a vital role in ensuring that our administrative and financial processes run smoothly. Reporting directly to the Administrator, your key responsibilities will include managing admissions and discharge paperwork for residents, assisting with handling complaints, discrepancies in accounts, and data entry related to resident payments such as the comfort fund or rent. You will also be responsible for supporting the office with accounts payable and receivable and helping to streamline office systems to improve efficiency. This casual on-call position provides flexibility and the opportunity to work closely with both residents and families, ensuring a positive experience.

Your responsibilities include:

- Processing admissions and discharge paperwork with residents and their families.
- Handling complaints and discrepancies in accounts.
- Maintaining and updating personal financial records of residents.
- Managing data entry of payments such as rent and the comfort fund.
- Performing accounts payable, receivable, and other financial functions as requested.
- Assisting in streamlining and improving office systems to enhance efficiency.

**Requirements**:

- Graduate of Completion of Grade 12 or equivalent.
- A minimum of three years of recent office administration experience, with a strong background in accounts payable.
- Excellent attention to detail and strong organizational skills.
- Proficiency in MS Office, particularly Outlook, Excel, and Word.
- Strong communication skills, both verbal and written.
- Ability to manage conflict and interact effectively with residents, families, and staff.
- Ability to operate office equipment and work collaboratively in a team environment.

**About You**

You are a detail-oriented and organized individual with a passion for administrative work and supporting seniors. You thrive in a busy office environment, handling multiple tasks efficiently and with accuracy. You are proactive, with strong problem-solving skills, and excel at communicating with others in a compassionate and professional manner. Your commitment to Baptist Housing’s mission and values ensures that you contribute positively to the community while promoting a culture of care and support.

**Compensation & Benefits**

We offer a competitive compensation package in accordance with the collective agreement featuring an hourly salary of $29.40. This casual on-call position provides flexibility, allowing you to balance work with personal commitments.

**Baptist Housing Careers**

**Our Promise**

At Baptist Housing, every day is an opportunity for you to help our seniors experience life well in supportive communities. As a member of our team, you can experience a fulfilling career while working in a collaborative environment where support for you is prioritized. Joining Baptist Housing means becoming a part of a committed and compassionate team that strives to create a warm and relational community where you can confidently bring your whole self to work, knowing that your contributions are valued and recognized. Our people and our values are what set us apart, and together we make a meaningful difference in the lives of our residents.

**Why Work at Baptist Housing?**
- Meaningful Service: Your work matters You can make a real impact on the lives of our residents. Your role is both fulfilling and purposeful.
- Supportive & Fun Community: We're more than colleagues. Experience a supportive, safe and fun environment where we take our work seriously, but not ourselves.
- Competitive Compensation: Enjoy competitive salaries and benefits, including extended health and dental coverage, a retirement savings plan, and paid vacation time.
- Recognition & Appreciation: Experience appreciation events and receive recognition awards through our team programs.

**How To Apply**

**Job Type**: Casual

Pay: $29.40 per hour

Schedule:

- On call

Ability to commute/relocate:

- White Rock, BC: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Can you describe your experience managing accounts payable in previous roles, particularly how you ensured accuracy and timeliness in processing invoices, handling discrepancies, and maintaining records?

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 3 years (required)

Work Location: In person

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