Project Administrative Assistant

3 months ago

Greater Sudbury, Canada Klohn Crippen Berger Full time

Are you looking for an opportunity to
- Work in a close-knit group of motivated professionals?
- Support project managers (PM) in project delivery?
- Showcase your organizational skills?
- Positively impact your work environment?

What makes us stand out?
Our tag line “Down to Earth / Up to the Challenge” says a lot about who we are. In broad terms, we think KCB’s primary differentiators are:

- Our global reputation for technical excellence
- Our appetite to tackle problems with unique complexities
- Our creative perspectives that come through diverse and inclusive teams
- Our size, large enough to win intriguing projects, small enough to know you by name

**What you would engage in**:
We are seeking a highly organized office-based Project Administrative Assistant to join our expanding Sudbury office. If continuing your career journey with us, you will play a crucial role in document tracking and document formatting and ensuring the smooth and efficient operation of our project team. This position requires a proactive individual with excellent editing skills, and a strong work ethic. The role of Project Administrative Assistant comes with the flexibility to work a hybrid schedule and will provide you with the opportunity to:

- Provide project administration for engineering reports (filing, working with excel files, compiling deliverables, creating administrative reports, etc.).
- Administrative support to the team, including travel arrangements, pursuing timesheet completion, tracking change orders, and adherence to IMS procedures.
- Format project documents to ensure consistency and adherence to company standards.
- Prepare and edit correspondence, communications, presentations, and other project documents.
- Use internal & external internet-based library sites such as Newforma & SharePoint for uploading and filing deliverables.
- Assist with various special projects as required.

**What we require**:
We respect the knowledge and experience you have gained to date and are willing to help you build on it. We do however require the following qualifications:

- A High school diploma or equivalent; associate or bachelor’s degree preferred.
- Proven experience as project administrative assistant or in a similar role.
- Above average proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint, in particular), and PDF software (Bluebeam and/or Acrobat preferred).
- Exceptional attention to detail, with a keen eye for the written English language.
- Strong organizational and time management skills.
- A professional demeanor and interpersonal skills.

The salary for this position is $60,000 to $80,000 per year. Salary is based on applicable experience, education, and skill level.
**Along with continued career development, KCB offers**:

- Hybrid work opportunities
- Annual performance and salary review
- Vacation policy that aligns to your experience
- Paid OT, and sick days
- Flexible benefits, including RSP, social, and mental well-being initiatives
- Commitment to global ESG standards

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