Administrative Office Assistant

4 weeks ago

Nanaimo, Canada J. Garnons Williams Ltd. Full time

J. Garnons Williams Ltd. Is a private Community Living Agency, operating Group Homes and Community Inclusion Programs in Nanaimo and Parksville. We have provided supports for adults with disabilities through contracts with Community Living BC since 1994. Our staff complement is currently 75+ employees. JGW is continuing to grow, and we are looking for someone who can grow with us. We are looking for a detail-oriented individual to join our team as an office assistant.

**Responsibilities**:

- Liaise with the HR Director and Bookkeeper to ascertain priorities on any given day.
- Match up incoming and outgoing payments with remittances or invoices.
- Ensure invoices are accurate and paid on time.
- Assist with support for resident funds, including taxes, direct deposit/Ministry cheques and online banking.
- Request information from managers and employees regarding expenditures or documentation.
- Prepare reports as required.

Required Qualifications:

- 2+ years experience within an administrative support role.
- 1+ years MS Office. strong knowledge of Microsoft Excel, MS Teams and general computer knowledge/skills required.
- Well organized and able to work independently and under pressure.
- Able to prioritize and change tasks quickly.
- Comfortable with technology and able to learn new systems.
- Excellent attention to detail: able to identify and report discrepancies in data, able to proof work and take the initiative to resolve inaccuracies.
- Able to remain deadline focused and communicate effectively regarding possible delays.
- Adept at creating and maintaining various types of data collection spreadsheets on a regular and project basis.
- Able to follow detailed instructions, give and accept feedback positively.
- Strong interpersonal and communication skills.

Job Summary
- Answer on-call/sick coverage phone, fill shifts as required.
- Data entry, scanning, electronic document management & filing for office staff and bookkeeper.
- Interviews, reference checks and orientations.
- Prepare various documents and correspondence for internal and external distribution.
- Recruitment and Retention of new employees as needed.
- Communication with and support of agency President, HR and Bookkeeping.

Position Details:

- Position starts at 28 hours per week.
- Regular shift will be **Sunday to Wednesday from 7 am to 2 pm (including statutory holidays).**:

- Training will be provided during the week to start.
- Strong potential for hours to increase based on company growth and the ability of the successful applicant.
- Excellent benefits package offered.
- Starting at $25/hour.
- **Please send your resume and 2 work references by April 16, 2024.**_

Thank you to all applicants, only those chosen for an interview will be contacted.

**Job Type**: Part-time

**Salary**: From $25.00 per hour

Expected hours: 28 per week

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care

Application question(s):

- Are you vaccinated against COVID 19?

Work Location: In person

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