Project Administrator

4 weeks ago

Ottawa, Canada Richcraft Full time

**Who We Are**

Richcraft Homes is a renowned, successful Ottawa Home Builder and Real Estate Holding Corporation with more than a 40-year history in new home and high-rise construction, land acquisition and development, multiple joint venture projects, and residential and commercial income property management.

Richcraft Homes purpose is to provide a high quality, distinctive, sought after product that delivers value and award-winning designs, with a commitment to customer satisfaction that surpasses every expectation. At Richcraft, we are purpose-inspired, detail oriented and driven.

**Why Richcraft?**

Richcraft strives to provide a high quality, professional work environment that fosters personal and professional growth. Innovation, integrity, craftsmanship, and community are at the forefront of everything we do. We have always kept an unwavering commitment to our people, our communities, and our homeowners. At Richcraft, we feel privileged to build dream homes for our clients.

Richcraft is passionate about professional growth, development, and long-term career excellence of its employees. In return for your hard work and dedication, you will be rewarded with a competitive salary and a full range of benefits including:

- Generous Health and Dental Plan
- Group Retirement Planning with Company Match
- Employee Wellness Program
- Referral Program
- Employee Assistance Program
- Long-Term Employment
- Opportunities for Growth

**The Role**:
The Project Administrator is pivotal in supporting the building process of each unit by managing purchase orders, generating work orders, facilitating contract administration, reconciling invoices, and resolving any disparities or inaccuracies. This individual will ensure that each unit is built per the builder’s specifications and homebuyer’s requirements and within the production schedule, focusing on cost control and accuracy.

**Responsibilities**:

- Ensure accurate generation and transmittal of work orders, purchase orders, and relevant documentation to ensure each home is built in accordance with builder specifications and homebuyer requirements.
- Oversee and maintain production schedules and ensure timely transmission of work orders, purchase orders and other documentation.
- Review late change orders and communicate these changes effectively to all relevant parties.
- Regularly review and update system data for alterations to base contracts and options.
- Reconcile invoices and statements from trades, reviewing applicable contracts, change orders, and cut-off lists.
- Review and resolve various types of discrepancies in documentation and cost in calculations.
- Assist with construction contracts and other administrative tasks as required.
- Maintain regular communication with site personnel, contractors, and team members.
- Assist and track required documentation from trades such as WSIB Certificates, Ministry of Labour Form 1000s, valid insurance certificates and Health & Safety documents.
- Assist with tracking construction-related inspections and corresponding documentation.
- Perform construction estimating tasks as needed.
- Other related activities to support our organizational objectives.

**Qualifications**:

- Post-Secondary Education, preferably in Accounting, and/or a Construction related field.
- Previous experience in project administration or a similar role with construction and engineering projects being an asset.
- Proficient in Microsoft Office Suite with a strong focus on Excel.
- Experience utilizing construction software systems such as Newstar, Builder MT, and Mark Systems is an asset.
- Results-oriented self-starter and who thrives in a fast-paced work environment.
- Excellent time-management, administrative, interpersonal, and organizational skills, with the ability to prioritize and manage multiple tasks under tight deadlines.
- Strong verbal and written communication skills.
- Strong analytical and problem-solving skills.
- Highly organized with exceptional excellent attention to detail.

**Job Type**: Permanent

**Benefits**:

- Extended health care
- RRSP match

Schedule:

- Monday to Friday

**Experience**:

- project administration: 1 year (preferred)

Work Location: In person

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