Inventory Checker and Invoicing Specialist
3 months ago
**Role overview**:
As an Invoicer at Infinite, you will play a crucial role in ensuring the accuracy and efficiency of our billing processes. You will be responsible for auditing outbound shipments, generating and tracking invoices, and maintaining detailed audit records. Your attention to detail and problem-solving skills will help maintain our high standards of accuracy and customer satisfaction.
**Roles and Responsibilities**:
- **Inbound Audits**: Conduct thorough audits of incoming shipments to ensure accuracy, quality, and compliance with order specifications before storing or processing. Inspect products for defects or damages and verify that quantities match purchase orders.
- **Outbound Audits**: Perform detailed audits of outbound shipments prior to dispatch to confirm that orders are complete and accurate. Check packaging and documentation to ensure compliance with shipping and handling standards.
- **Order Checking**: Verify and review orders to ensure all items are correctly picked and match customer specifications. Address any discrepancies before finalizing the shipment.
- **Printing and Packing**: Print packing slips and invoices for outgoing shipments. Ensure that all necessary documentation is included with the packages and that they are packed in an orderly and secure manner.
- **Record Maintenance**: Maintain and update comprehensive audit records in Excel spreadsheets, tracking all relevant data related to inventory, orders, and discrepancies. Ensure records are accurate and available for review.
- **Order Processing**: Finalize and close orders in the PC data system, ensuring that all order details are accurately entered and processed. Coordinate with other departments to resolve any issues that may arise during order fulfillment.
- **Invoice Generation**: Create and manage invoices using RMS or similar invoicing software. Ensure that all charges, including shipping costs and additional fees, are accurately calculated and documented.
- **Invoice Monitoring**: Track and monitor the status of invoices to ensure timely and accurate processing. Address any delays or issues in invoicing as needed.
- **Charge Calculation**: Calculate and incorporate additional charges, such as shipping costs, into invoices. Verify that all charges are correctly applied.
- **Accuracy Verification**: Verify the accuracy of all outgoing invoices to ensure there are no errors or discrepancies.
- **Issue Resolution**: Address and resolve any billing discrepancies identified by staff or customers, providing effective solutions.
**Requirements and Profile**:
- **Experience**: Proven experience in auditing, invoicing, or a related field.
- **Computer Skills**: Proficient in Microsoft Word, Excel, and PowerPoint.
- **Software Knowledge**: Experience with RMS or similar invoicing software is preferred.
- **Attention to Detail**: Strong focus on accuracy and detail in work.
- **Sense of Urgency**: Ability to work efficiently under pressure with a strong sense of urgency.
- **Problem-Solving Skills**: Excellent skills in resolving billing errors and discrepancies.
- **Interpersonal Skills**: Strong communication skills with the ability to interact professionally with staff and customers.
- **Safety Commitment**: Dedication to maintaining a safe work environment.
- **Industry Experience**: Experience in the food/consumer packaging industry is strongly preferred.
- **Language Skills**: Must be bilingual (French and English).
Pay: $22.00 per hour
Expected hours: 30 - 40 per week
**Benefits**:
- Dental care
- Extended health care
Schedule:
- Monday to Friday
Work Location: In person
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