Accounts Receivable Officer

2 months ago

North York, Canada Seneca College of Applied Arts and Technology Full time

**Join the Renewed Seneca, The Next Seneca.**:
Guided by _The Next - A Strategic Plan for Seneca Polytechnic_, we offer a working environment that is innovative, flexible and encourages risk-taking. Joining Seneca Polytechnic brings opportunities for professional development and career growth. We focus on health and wellbeing in all its forms to provide a great employee experience.

**Position Summary**:
**Responsibilities**:
**Application of Students’ Payments**
- Responsible for processing all incoming payments daily.
- Reconciling bank accounts to ensure that all payments received are recorded into the general ledger daily.
- Providing daily updates to the manager on tuition fees received from various sources.
- Processing all chargeback requests from Moneris and Amex by investigating the charges applied to student accounts, verifying the credit card information, and reviewing any other documents provided by Moneris/students.
- Flagging student accounts when chargeback requests are received and collaborating with the Registration team and refund team to address them.
- Processing payment reversals for all chargebacks and notifying Moneris and Amex once the student account has been adjusted.
- Verifying and processing cheque deposits through RBC Scan Pro.
- Posting accounts receivable entries for payments received and following up with departments and external customers to ensure payments are correctly allocated to the appropriate general ledger accounts and applied to the correct invoices.
- Assisting with screening students' information in accordance with Anti-Money Laundering policies and procedures.
- Handling the processing of all student refunds conducted through third-party vendors (Flywire, Western Union, CIBC, and ICICI).
- Liaising with department coordinators and managers to address payment and deposit-related queries, both for students and non-students.
- Collaborating closely with the accounts payable and general ledger teams for refunds, month-end, and year-end closing.
- Performing other assigned duties as required.

**Qualifications**:
**Education**
- A completed two (2) year diploma or equivalent in Accounting, Business, or a closely related field.

**Experience**
- A minimum of three (3) years of practical experience in an office environment working in Accounts Receivable or a related area.

**Skills**
- A high level of organizational skills to meet deadlines and keep information in an easy-to-retrieve manner.
- Strong analytical and problem-solving skills
- Strong interpersonal skills and communication skills to answer inquiries, solve customer problems, and achieve high levels of customer service with students, faculty, and other staff.
- Demonstrating keen attention to detail and accuracy to minimize, identify, and rectify errors.

**Note**: A skills assessment test will be administered during the recruitment process.

**Job Details**

**External Posting Date**:June 16, 2023
**External Closing Date**: Posted Until Filled
**Pay Range**: Payband F - $28.56 - $33.11 (Start rate: $28.56)
**Hours**:37.5
**Work Type**:Hybrid
**Shift**: Monday to Friday, 9:00am - 5:30pm
**Ideal Start Date**: 6/26/23
**End Date**:
**Job Type**:Full-time, Permanent

**Note**: Seneca requires copies of educational credentials at the time of an interview. Confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency will be required upon hire.

**Seneca Polytechnic at a Glance**:
Seneca Polytechnic is Canada’s leading polytechnic with over 4000 employees, 45,000 full-time students and 45,000 part-time registrants. With over 55 years since opening its doors for the first time, Seneca Polytechnic is dedicated to getting our students career
- and world-ready. We offer an education that has no boundaries. And we create great flexible experiences for those who study and work here. The student experience. The employee experience. The community experience. The Seneca experience is a differentiator. As Canada’s leading polytechnic, our core mission is our North Star: we provide a great education that builds great careers for our graduates. We make a difference so they can make a difference.

None of this happens without the exceptional employees of Seneca - the faculty, support staff and administrators - who show their commitment to our students and their success every day. We are excited about what the future holds. Come help us build The Next for Seneca Polytechnic. Embrace innovation. Challenge the status quo. Lead. That’s Seneca Polytechnic.

**Our Commitment**:
**Accessibility**:

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