Billing and Payroll Clerk
4 months ago
Do you have 3 or more years of experience with **Construction** **trade specific billing and payroll**? i.e. (_Electrical, Mechanical or communications/ data/ security wiring_) Do you enjoying being part of a fast paced team in the areas of Accounting and Project Management? We’re hiring for an exciting new role within our growing Electrical Contracting business and are looking for an _**experienced Billing and payroll Clerk to become part of our Accounting team**_._
- **M&D De Ciantis Enterprises Inc**_. operating under the brands of _**JD Electric Services and RPG Electric Ltd.**_is a growing Electrical Contractor located in Vaughan, Ontario. Our company services the commercial, industrial and institutional sectors of construction and service. We are a family owned and operated business for more than 40 years and place value on cultivating a friendly, professional, inclusive, team oriented workplace.
We offer Health & Dental benefits as well as insurance options, a casual dress code and free onsite parking. This role is a salary paid, 40 hour per week, Monday to Friday full time in office position.
Salary will fall in range from $48,000-$58,000 per year based on experience and industry knowledge.
Billing Responsibilities:
- Draft, finalize and issue accurate construction progress invoices (AIA) and time & material service invoices to customers on a timely basis and prepare amendments as required and obtain Project Manager’s approval
- Prepare the holdback release invoices to customers with all the appropriate CCDC forms & posting of Form 9 if required.
- Follow up with customers & engineers on Invoice draw approvals and obtaining a Certificate of Payment
- Respond timely to Customers & Engineers queries regarding billing concerns and invoices
- Maintain & update customer & project files both in accounting and billing software.
- Perform analysis of overdue & aging accounts and follow up as required
- Perform outbound calls to customers for payment collections on outstanding account balances with Manager’s approval
- Maintain job files & liaise with the sales team to manage customer projects and ensure compliance with supplier requirements
- Assist with project planning, progress monitoring, and cost control
- Ensure completion of job pre-qualification documents and liaise with finance team on new account creation
- Obtain Certificates of Insurance (COIs) & Workers Compensation Clearances when requested
- Collaborate effectively with field members, architects, engineers, contractors, and subcontractors and other trades.
- Provide administrative support and assist in the day-to-day operations of the construction team
**Payroll Responsibilities**:
- Collect, verify, and process weekly payroll time sheets for a unionized workforce and maintain accurate payroll records
- Process all employee weekly expenses
- Identify and resolve payroll discrepancies
- Ability to work with unions, interpret and update wage schedules, burden tables, and monthly union reconciliation
- Complete accurate and timely end to end processing of payroll terminations with ROEs using HRDC WebROE, and employment confirmation letters.
- Calculate and verify monthly and annual returns for provincial items like WSIB, EHT and reconcile all bi-weekly Payroll Source Deduction remittance
- Assist in Annual preparation of T4
- Calculate and verify entitlement for all legislated statutory holidays by province.
- Ensure proper documentation and approvals are received for all payroll transactions.
- Correspond with site personnel and employees regarding payroll issues.
- Perform other duties as may be assigned
**Requirements to Apply**
- Postsecondary education in Accounting or Business Administration is required.
- Minimum of **3 years of Billing and Payroll experience, in a construction trade industry ie. Electrical, Mechanical, Datacom etc.**
- Experience with Sage 50 required and Accubid Time and Material or equivalent.
- Proven ability to set priorities, manage multiple responsibilities and meet deadlines while delivering a high degree of accuracy pertaining to numeracy and written details
- Demonstrates strong problem solving & analytical skills including researching and recommending solutions
- Good command of English language with the ability to communicate in a clear and concise manner both verbally and written
- Advanced knowledge of Microsoft Office and 356 programs including Word, Excel, Outlook & Teams
- Ensure strict confidentiality and privacy of financial records and details as they relate to the organization and its business partners
**Job Types**: Full-time, Permanent
**Salary**: $48,000.00-$58,000.00 per year
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
Application question(s):
- Do you have experience with Unions in a payroll capacity?
- Do
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