Budget and Financial Officer

3 weeks ago

Kingston, Canada Queen's University Full time

Budget and Financial Officer

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

Reporting to the Executive Director, the Financial and Budget Officer (‘Officer’) leads the financial operations of the Office of the Vice-Principal (Culture, Equity and Inclusion) (VPCEI). The Officer administers day-to-day financial operations such as planning, preparing and monitoring budgets, identifying and reporting on budget trends, monitoring and reconciling accounts, preparing and analyzing financial reports, modelling and forecasting financial positioning, and leading external/internal reporting requirements. The Officer is a key contact for the department managers within the Portfolio and provides advice on the financial administration of departmental budget, accounts, and processes. The Officer produces accurate and precise work and can work effectively and independently in a fast-paced environment with a diverse range and high volume of activity while meeting tight deadlines. The Officer will assist with developing and implementing internal controls and financial procedures.

**Job Description**:

**KEY RESPONSIBILITIES**:

- Administers the financial operations, budgeting, and reporting processes for the VPCEI Portfolio. Performs a range of financial and accounting duties, including processing financial transactions, preparing account reconciliations and analyses, journal entries, monitoring cash flows and expenditures, financial reporting, budgeting, account management, and planning.
- Prepares and monitors multi-year budgets for the Portfolio, makes recommendations to senior leadership team on budgetary decisions, and participates in short and long-term financial planning. This includes preparing and updating templates, compiling financial information, reviewing, and analyzing budget submission files, addressing minor issues independently and forwarding any complex issues to the Executive Director.
- Assists in the development and maintenance of the long-term financial strategy for the VPCEI Portfolio by running reports, analyzing data, and preparing reports.
- Provides orientation and on-the-job training to employees in the various departments within the Portfolio on budgets, procurement processes and other financial tasks.
- Prepares and analyzes financial reports for submission, including quarterly variance reports, for review by the Executive Director.
- Manages the Diversity and Inclusion funding for the university.
- Conducts a review of all departmental procurement transactions to ensure compliance with university policies and procedures prior to approval by the Executive Director.
- Provides advice, feedback and support on the Employee Reimbursement System to employees within the Portfolio.
- Prepares journal entries for fund disbursement.
- Acknowledges and adapts to diverse identities and experiences. Works effectively with people from diverse backgrounds, such that their own and others’ contributions are maximized. Supports fair treatment and opportunity for all. Demonstrates a commitment to diversity, equity, inclusion and Indigenization in the workplace.
- Performs other financial, accounting and systems duties as required.
- Conducts other duties and special projects as assigned by the Executive Director. This includes program related tasks, administrative back up for the Executive Assistant and other initiatives depending remaining capacity.

**REQUIRED QUALIFICATIONS**:

- University degree in financial management, accounting, business administration or a related field or equivalent combination of credentials and several years (5 years minimum) work experience in a related discipline.
- Minimum 5 years of related financial or budget administration experience, preferably in a large and/or complex organizational setting.
- Demonstrated proficiency in financial and accounting practices, proven budget management skills and experience with financial modelling, forecasting, and strategy development.
- Working knowledge of computer software programs and databases with advanced skills in Microsoft Office, specifically in Excel and Word.
- Demonstrated commitment to principles of Indigenization equity, diversity, inclusion, accessibility and human rights for equity deserving groups
- Extensive experience and knowledge of Queen’s financial policies, procedures and software is considered an asset.
- Knowledge of relationship building and fundraising considered an asset.

**SPECIAL SKILLS**:

- Strong project management, organizational and time-management skills with the ability to work under the pressure

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