Project Coordinator, Innovation

2 months ago

Ottawa, Canada Alimentiv Full time

Works closely with project team members, manager, and business leads to help deliver product development and integration projects efficiently. Provides administrative support to project teams, business leads and stakeholders. Assists with project document/process/report development, tracking, testing, and training activities. Coordinates meetings, presentations, and acts as point of contact for project queries. Assists to ensure all project activities align with quality standards, project guidelines, corporate best practices and regulatory standards and guidelines.

**Project Coordination**:

- In coordination with Innovation project team members, assist in managing the planning, execution, progress, and completion (project lifecycle) of assigned projects.
- Work with senior team members to schedule, create and present accurate estimates of effort, costs, and timescales for proposed projects.
- Draft and review Project Charters (e.g., project objectives, scope, and deliverables) and circulate to validate alignment with business and system strategies.
- Help coordinate user testing and training, ensuring issues are resolved in a pragmatic and appropriate manner.
- Coordinate meetings/presentations and provide updates to project collateral (project/issue logs, meeting minutes).
- Help ensure projects adhere to company project management and software development life cycle methodologies and standards, including appropriate documentation and controls.
- Assist to coordinate the necessary resources for a project by working with appropriate line managers, including any vendor or third-party resources.
- Support the project lead by being an additional liaison throughout the project life cycle assisting to ensure customer (internal/external) expectations are appropriately managed.
- Support monitoring of the completion of project tasks ensuring that performance meets or exceeds quality standards and project stakeholder’s expectations.
- Assist on monitoring and reporting on project status, budget and schedule.
- Provide support to Director, Project Managers, business leads and stakeholders as requested.
- Organize various documents, both electronic and paper-based, into relevant filing locations as required by specific document types.
- Collaborate with Development team using DevOps tools such as JIRA/Github to track internal workflows and project delivery status.

**Business Analysis**:

- In coordination with Director and Project Managers, support the gathering and documentation of requirements for enhancements to systems and/or business processes.
- Schedule/participate in reviews of requirements and designs with relevant stakeholders to obtain agreement and signoff of proposals.

**Qualifications**:

- College Diploma/Degree and Minimal Training (brief orientation or introductory training); less than 1 years' related experience

OR
- One or two year post-secondary education certificate (College, Training Institute, Trade school) and 1-3 years' related experience with initial and On-going training
- Fluency in English is required as this role requires regular communication in English with clients and staff located in other provinces, the United States, and Europe.

Other
- Knowledge of agile management methodologist and experience in an agile environment preferred
- Familiarity with version control and issue tracking systems preferred
- Experience with medical imaging is an asset
- PMP certification (in progress or achieved) an asset

**Other skills, requirements or levels of authority**:

- Financial Resource Management: Some financial responsibility (handling of small cash floats, mínimal spending limits, can provide input during department budget creation)
- Degree of Independence: Helps set personal pace and content (incumbent can set own pace, supervisor determines order of actions)
- Contacts: Large and varied contacts, (deal with many different people internal/external (vendors/customers/unit queries or escalation)
- Communication Complexity: Regular communication, difficult information, some interpretation and/or advice required, sensitivity required e.g. issue escalations, advising other on how to issues or performance discussion.

**Working conditions**:

- Remote-based
- Hybrid if desired (London, Ontario Office & Home Office)

+ bonus

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