Office Administration Clerk

2 weeks ago


Dartmouth, Canada Canavans Central Appraisal 1999 Limited Full time

or equivalent experience

**Work setting**:

- Insurance
- Business
- Business sector

**Tasks**:

- Type and proofread correspondence, forms and other documents
- Receive and forward telephone or electronic enquiries
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Organize and schedule office work
- Transfer data between software
- Send invoices
- Schedule and confirm appointments
- Record and relay information
- Provide basic information to clients and the public
- Perform clerical duties, such as filing and sorting and distributing mail
- Order office supplies
- Obtain and process information required to provide services
- Maintain work records and logs
- Greet people and direct them to contacts or service areas
- Calculate billing charges
- Arrange teleconferences
- Answer telephone and relay telephone calls and messages
- Verify accuracy and completeness of data
- Perform general office duties
- Receive and register documents for data entry
- Operate switchboard or telephone system
- Enter data according to specified format

**Type of data entry**:

- Numeric
- Alpha
- Alpha-numeric

**Computer and technology knowledge**:

- MS Word
- Database software
- MS Outlook
- MS Windows
- Word processing software
- Switchboard 1-25 lines
- Internet
- Electronic mail

**Technical terminology**:

- Computer-data processing terminology

**Area of specialization**:

- Reports
- Forms and records
- Invoices
- Correspondence
- Reports and records

**Keystrokes per hour**:

- 10,001 - 12,000 sph

**Transportation/travel information**:

- Own transportation
- Public transportation is available

**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Sitting
- Attention to detail

**Personal suitability**:

- Adaptability
- Efficiency
- Energetic
- Hardworking
- Integrity
- Outgoing
- Positive attitude
- Proactive
- Quick learner
- Time management
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Team player

**Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- What is your current field of study?

**Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits

**Financial benefits**:

- Bonus

**Long term benefits**:

- Group insurance benefits
- Life insurance

**Other benefits**:

- Parking available



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