Executive Assistant

2 months ago

Toronto, Canada Reconnect Community Health Services Full time

**Position Available**: 1

**Position Type**: Full-Time Permanent

**Location**: Toronto, ON

**Hours of Work**: 37.50 Hours per week

The Executive Assistant provides administrative and clerical support to the Chief Executive Officer (CEO) and Board of Directors.

Responsibilities may include, but are not limited to, the following. Other duties may be assigned at the discretion of the Chief Executive Officer.

**Responsibilities**:

- Prepare correspondence as directed by the CEO;
- Scanning;
- Filing;
- Editing and formatting PowerPoint Presentations;
- Attending meetings and taking minutes if required;
- Coordinating meetings by communicating the availability of the CEO with external
- agencies and relevant parties;
- Coordinate and prepare for meetings hosted by the CEO, including agenda development, preparing meeting materials, room set-up and food ordering if required;
- Proactively manages a complex calendar, including scheduling internal and external meetings, calls, appointments and travel;
- Supports the CEO in managing all meetings (ensures preparation for any carry forward action items) and in documenting and following up on resulting action items, as appropriate;
- Supports the CEO in coordinating and preparing for Board meetings;
- Book and manage travel arrangements, itineraries or other related duties;
- Work closely with external partners, assistants, vendors and other stakeholders to schedule meetings or events;
- Handle highly sensitive and confidential matters relating to the daily activity of the CEO or organization;
- Other duties as assigned.
- College diploma or undergraduate degree is required.
- Minimum 3 years administrative support experience, in a fast-paced and highly visible organization

**Key skills and abilities we are looking for**:

- Proactive, self-starter who takes initiative, owns projects and meets deadlines aligned with business objectives.
- Exceptional (written and verbal) communication skills and interpersonal skills. Develops lasting, positive and value-adding relationships.
- Strong interpersonal skills and able to relate well to others;
- Experience with complex calendar management, booking high profile meetings, events and scheduling travel
- Proven attention to accuracy and detail, highly organized with the ability to prioritize and multi-task under pressure and with time-sensitive deadlines.
- Excellent organizational skills;
- Mature personality with the ability to observe and maintain high standards of confidentiality;
- Knowledge of and sensitivity to gender, race, sexual orientation, age and multicultural issues.

**Special Requirements**:

- Criminal background check;
- Works a 37.5 hours workweek, Monday through Friday and as needed after hours
- Office based position
- Work hours may vary depending on the needs of the agency
- Attendance at outside meetings and special events may be required from time-to-time.

Please be advised that in order to be eligible for employment at Reconnect, all new hires must have received both doses of a COVID-19 vaccine approved by Health Canada prior to their start date and will be required to show proof. Medical exemptions or any other kind of requested exemption based upon Reconnect's obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.

**Who we are**:
Reconnect Community Health Services is a not-for-profit health service organization in the west end of Toronto. Our services include supports for seniors, caregivers, and people living with mental health and addictions concerns.

**Application Process**:

- **We thank all applicants for their interest, however, only those selected for an interview will be contacted.**_
- Reconnect Community Health Services promotes the principles of and adheres to the tenets of the Ontario Human Rights Code. We strongly encourage applicants with lived experiences, from Indigenous communities, people of all races, colors, ethnic origins, religions, disabilities and sexual orientations to apply. We recognize that equitable access to employment is an agent in social change._

**Job Types**: Full-time, Permanent

**Salary**: $65,000.00-$75,000.00 per year

**Benefits**:

- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Work Location: In person

  • Executive Assistant

    1 month ago

    Toronto, Canada ROI ADS LLC Full time

    Job Title: Executive Personal Assistant Location: Toronto We are seeking a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive support to our executive team. As an Executive Personal Assistant, you will play a crucial role in managing day-to-day administrative tasks, ensuring the smooth functioning of the...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada REDLAB Full time

    **Executive Assistant** **Description** The **Executive Assistant** is responsible for providing essential support and managing the day-to-day needs of the CEO and Executive Management team. The Executive Assistant ensures the success of the CEO and REDLAB by maintaining high levels of organization, time-management, tact and...

  • Executive Assistant

    2 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    2 months ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    1 day ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    3 days ago

    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Executive Assistant

    1 week ago

    Toronto, Canada Cineflix Full time

    **The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...

  • Executive Assistant

    1 month ago

    Toronto, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACT TORONTOHave you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team....

  • Executive Assistant

    2 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada MADISON HOMES HOLDINGS Full time

    General Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...

  • Executive Assistant

    5 days ago

    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...

  • Executive Assistant

    1 day ago

    Toronto, Canada CaseWare IDEA Full time

    Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,000 accounting and audit professionals list Caseware as a skill on their LinkedIn...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    2 days ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    1 week ago

    Toronto, Canada Mosaic North America Full time

    : **Executive Assistant** The Toronto Association of Business Improvement Areas (TABIA) is seeking a full-time Executive Assistant to support our Executive Director with the day-to-day operations of the organization. You will manage mostly business-related tasks such as creating reports, calendar management, organizing travel and accommodation, taking...

  • Executive Assistant

    5 days ago

    Toronto, Canada Canadian Premier League Full time

    THE POSITION **Position**:Executive Assistant **Reports to**: VP, Finance and Admin (CEO and EVP’s) **Status**:Full-time, Permanent **Start Date**:Immediately **Location**: Downtown Toronto, ON (Onsite) **Salary Range**: $55,000 - 85,000 THE BUSINESSES Canadian Soccer Business (CSB) represents a suite of top-tier national corporate partnerships and...